SOW Draft.pdf

STATEMENT OF WORK

Defense Finance And Accounting Service Events (Rome, New York)

Fire Panel Upgrade

1.0. PURPOSE: The purpose of this contract is to provide hardware replacement of a Fire Alarm Control Panel (FACP) and Remote Annunciators, Local Operator Console (LOC.)

The current panel is manufactured by Edwards Fire Safety, EST3 Base Platform, original installation was completed in April 2017. This hardware replacement shall be a EST4 Base Platform.

2.0 SCOPE: The John S. McCain National Defense Authorization Act (NDAA) Section 889 applies to all components of this requirement. The Contractor shall provide all labor, service, supervision, personnel, parts, tools, materials, equipment, installation, programming, hardware, software, licensing, and other items and services as needed for hardware replacement from EST3 Base Platform hardware to EST4 Base Platform hardware on three (3) FACP and thirty-seven

(37) LOC annunciators. To include complete replacement of seventy (70) Smoke Detectors and eight (8) Heat Detectors to include mounting rings as currently assigned to building 1. During replacement of devices, contractor shall provide and install new and matching tile(s) of any damaged or unserviceable ceiling tiles as the result of their actions. The contractor shall provide travel expenses for all contractor personnel to include cost(s) of subcontractors. The contractor shall restore and certify operation of the fire alarm system, fully test the panels and the communication with all devices, remove / dispose of the EST3 Base Platform devices/hardware, and must program, and test to ensure a fully functional fire alarm system. Upon completion contractor shall provide two (2) thumb drive backups of the newly upgraded EST4 Platform Base. The contractor shall also provide project management of the services identified in this

SOW.

3.0 GENERAL REQUIREMENTS: The Contractor shall provide all necessary personnel, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services for a comprehensive EST3 fire panel hardware upgrade of three (3) FACP, thirty-seven (37) LOC, to EST4 Platform Base. Additional, full replacement of seventy (70) Smoke Detectors and eight (8) Heat detectors to include mounting rings. The contractor shall verify all EST modules, devices, LOC, components per Attachment 1, Signature Detectors Modules Worksheet Production, and must ensure a fully functional, tested, and operational fire panel. All work shall be performed at the Defense Finance and Accounting Service (DFAS) Rome, New York, Building 1.

3.1 EST4 BASE PLATFORM HARDWARE: The Contractor shall verify all hardware part numbers and quantities required for a complete upgrade to EST4 Base Platform.

Parts Quantity 4-CPU EST4 Central Processing Unit 3 each 4-NET-TP Twisted Pair SFP Network Controller 6 each 4-AUDTELS Audio Source Unit 1 each 4-PPS/M PRIMARY POWER SUPPLY 6 each 3-SDDC2 Dual Loop Controller 2 each 40 Watt Zoned Amplifier,3-ZA40B 12 each 3-CHAS7 Rail Chassis 6 each

Parts Quantity 4-LCDLE EST4 Liquid Crystal Display w. Ribbon Cable 3 each 4-24L12S 24 LED/12 Switch Module 2 each 4-MIC Paging Microphone 1 each 4-FIL EST4 Blank Filler Plate 62 each 4-CAB24DL EST4 3 Tier Door Assembly 3 each 4-6ANN 6 Space Annunciator w/ Door and ANNCPU 37 each 4-6 ANNMT Surface Mount Backbox for 4-6ANN Annunciator 37 each 4-LCDANN EST4 Remote Annunciator LCD w/ Ribbon Cable 37 each 4-24L12S 24 LED/12 Switch Module 37 each 4-NET-TP Twisted Pair SFP Network Controller 74 each 4-MIC Paging Microphone 37 each 4-FIL EST4 Blank Filler Plate 37 each

3.2 SMOKE, HEAT DEVICES: The Contractor shall verify all part numbers, quantities, and locations. On completion of installation, the contractor shall leave the fire alarm system fully functional, in communication with all devices, programed, and tested.

Parts Quantity Intelligent Smoke Detector. Data Sheet 85001-0619 70 each Intelligent Heat Detector. Data Sheet 85001-0620 8 each

4.0 QUALIFICATIONS: The Contractor shall provide proof of certification/partnership from Edwards Fire Safety through the EST4 Base Platform training program. The program requires a foundational understanding of fire alarm systems, including concepts like notification appliances, detection devices, and system layouts. The contractor shall have computer proficiency, familiarity with Windows operating systems, and the basic computer knowledge required to navigate the Edwards Fire Safety EST panel user interface, and an established background in fire alarm systems. In addition, a NICET Level II certification is preferred.

5.0 DISPOSAL OF MATERIALS AND CLEANUP: The contractor shall clean up after each work period and dispose of all debris at the close of each day. The contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. The contractor shall replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

6.0 PLACE OF PERFORMANCE: Defense Finance and Accounting Service-Rome, 325 Brooks Rd, Rome, New York, 13441.

7.0 PERIOD OF PERFORMANCE: Delivery, installation, and services shall be completed with 120 days of award.

8.0 NORMAL HOURS OF OPERATION: Work hours shall be Monday through Friday 0800- 1600 hours, except for US federal holidays. The Contractor shall have prior writing approval from the COR to work outside of these guidelines to coordinate with the site installation law enforcement personnel.

9.0 RECOGNIZED HOLIDAYS: Unless stated otherwise in the SOW, the Contractor is not required to provide service on US federal holidays. Visit: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

10.0 INSTALLATION ACCESS: All contractors arriving at the Installation Access Point shall be preannounced and be cleared prior to accessing the installation. A map and directions to the installation will be provided by the COR. The contractors shall preregister their arrival at the following website: Defense Biometric Identification, DBIDS https://dbids- global-enroll.dmdc.mil/preenrollui/#/landing-page. Upon arrival, the COR will meet contractor personnel at the Vehicle Control Center (VCC). Preregistered contracting personnel will enter the VCC. Contractor personnel shall bring their preregister letter or QRC scan code and valid photo identification for badging. After badging has been completed, contractor vehicles will be searched, and badges will be scanned prior to entry on the installation. Each time when processing onto the installation, all contractor vehicles shall be searched, and all badges shall be scanned by Installation Security Forces.

10.1 VISITOR ADJUDICATION MATRIX: Contractor personnel containing any of the following offenses shall not be permitted access to the installation.

Offenses Preventing Base/Site Access Time Since Offense Current and Active Want/Warrant Want/Warrant (Current) Gang Member Validated by Law Enforcement Validation Current Unable to Verify Identity (No ID on person and Unable to verify through NCIC)

Any inability

Federal Watch List-Criminal Activity or Terrorist Watch At any time Knowingly/Willingly Engaged in Acts to Overthrow US Government

At any time

Conviction for: Time Since Offense Criminal Trespassing In past 1 year Larceny (Misdemeanor) In past 1 year Possession of Marijuana In past 1 year Assault (Misdemeanor) In past 1 year Aggravated Assault/Felony Assault In past 3 years Firearms Violations (Misdemeanor) In past 3 years Possession of Controlled Substance other than Marijuana In past 3 years Stalking (Misdemeanor) In past 3 years Menacing (Misdemeanor) In past 5 years Crimes against Juveniles In past 5 years Criminal Possession of a Weapon (Not Firearm) In past 5 years Firearms Violation (Felony) In past 5 years Larceny (Felony) In past 5 years https://www.opm.gov/policy-data-%20oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-%20oversight/pay-leave/federal-holidays/

Offenses Preventing Base/Site Access Time Since Offense Possession w/Intent to Distribute Marijuana or a Controlled Substance

In past 5 years

Possession/Use of Controlled Substance (Felony) In past 5 years Stalking (Felony) In the past 8 years Menacing (Felony) In the past 10 years Burglary/Robbery (Not Armed) to include Attempted In past 10 years Arson At any time Domestic Violence At any time Espionage At any time Explosives Violations In past 10 years Manslaughter In past 10 years Human Trafficking At any time Murder, to include attempted At any time Molestation, to include penetration/fondling of minor At any time Registered Sex Offender At any time Robbery/Burglary (Armed) to include Attempted At any time Sabotage At any time Terrorism At any time Treason At any time

11.0 SAFETY: The contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site in accordance with standard OSHA requirements. All contractor personnel shall comply with the Standard Industry of New York State Codes. All contractor personnel shall comply with all DFAS safety requirements. The DFAS Safety Manager is responsible for ensuring the contractor is aware of local safety requirements. The contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. The contractor shall report any safety conditions or concerns to the COR immediately.

12.0 CONTRACTING OFFICER REPRESENTATIVE (COR): The COR is designated as the point of final inspection and acceptance by the Government of all items and services required by the contract. A COR will be appointed by the Contracting Officer to provide technical direction and administration of the contract. The appointment shall be in writing and shall state the scope of authority and limitations. The COR has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The COR is not authorized to change any terms or conditions of the contract. Only the Contracting Officer has the authority to make changes to the terms and conditions of a contract. Any changes or modifications requested by the Contractor must be directed to the Contracting Officer for review and official approval. Upon contract award, a letter of designation will be issued to the COR and shared with the Contractor.

The COR listed below is subject to change. The contractor will be notified via written communication when a change is made.

Robert J. Heinzl, Jr., DFAS-Rome Site Support Office 325 Brooks Road Rome, NY 13441 Email: robert.j.heinzl.civ@mail.mil

13.0 SECURITY:

General Requirements.

Contractor personnel must meet the following conditions of employment.

1. 18 years or older.

2. U.S Citizen or National (Verification documents required if foreign born).

3. Social Security Number.

4. Selective Service Registration (males born after 12-31-1959). A Status Information

Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

5. Reside in the United States.

6. The unescorted position is a non-sensitive position which requires a favorable fitness review and background investigation as a condition of employment. Failure to maintain security eligibility may result in termination.

Personnel Security Investigation (PSI) Requirements – Non-Sensitive (NS) Positions (Unescorted Access). Contractor personnel will require a favorably adjudicated Tier 1, or equivalent Non-Sensitive (NS) level or higher investigation. No access to classified information, CUI, to include Personally Identifiable Information (PII), or system access required.

Personnel Security Investigation (PSI) Requirements – Uncleared (Escorted Contractors).

For contractor personnel providing virtual or remote only instruction with no recurring onsite requirements, not requiring direct access to DFAS systems/networks, Classified Information, CUI, to include PII, escorted continuously by DFAS personnel when onsite, and who do not currently possess a current U.S. Government background investigation of Tier 1 (formerly IT-III) or equivalent and higher:

The following items must be submitted for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI);

2. OF306, Declaration for Federal Employment

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted

Access Only”

4. A set of fingerprints (see Fingerprint Requirements below)

Personnel Security Investigation Waivers. For those contractor personnel who do not already have the required background investigation and adjudication, an NS position may be occupied with a pre-investigative waiver from DFAS Personnel Security provided no issues of a security concern are identified by DFAS Personnel Security after a review of all information submitted by contractor personnel. Those contractor personnel who do not qualify for a pre-investigative waiver may not occupy a NS contractor position with DFAS until the background investigation mailto:robert.j.heinzl.civ@mail.mil is completed and favorably adjudicated by the Defense Counterintelligence and Security Agency Adjudication and Vetting Services (DCSA AVS). It is important to note that while there is no set schedule for background investigations, as each one is different, this process can be lengthy and take several months to more than one year in some cases. Should a contractor company not wish to wait for the entire process to be completed, they may withdraw the contractor applicant from further consideration by notifying DFAS Personnel Security within sixty (60) days from the date DFAS Personnel Security determines the applicant to be ineligible for a waiver. The contractor company may then submit another contractor candidate for a background investigation.

Personnel Security Forms Required. IAW standard DFAS Personnel Security policy, ALL incoming contractors must submit a new set of fingerprints (taken within the last 30 days)*. A Declaration for Federal Employment (OF-306) should then be submitted to the Contracting Officer Representative (COR), who will submit this form along with a Contractor Request for Investigation (CRI) (DFAS Form 9035) to DFAS Personnel Security as soon as possible, but not less than fifteen (15) calendar days prior to the intended start date. DFAS Personnel Security will review all submitted documentation to validate whether contractor personnel meet personnel security requirements to perform work on the contract or if a new background investigation is required.

*New fingerprints are not required if any of the following apply:

1. The person has been fingerprinted for the DCSA within the past 30 days.

2. The person is currently undergoing a background investigation, or reinvestigation, by

DCSA or any other Federal agency.

3. The person has a background investigation currently being adjudicated by the DCSA

AVS or another AVS.

4. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

5. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

6. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Incident Reporting Requirements.

In all cases, whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, the contractor must immediately report the incident to the contractor company Security Office/Facility Security Officer, the DFAS Manager of the area to which they are assigned, the COR, and the DFAS Personnel Security Office. Reporting to DFAS Personnel Security may be made by phone to

(317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil, or, in the case of personnel physically located at DFAS Indianapolis Center, in person to the DFAS Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by DFAS Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the DCSA AVS for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1. GUIDELINE A: Allegiance to the United States

2. GUIDELINE B: Foreign Influence

3. GUIDELINE C: Foreign Preference

4. GUIDELINE D: Sexual Behavior

5. GUIDELINE E: Personal Conduct

6. GUIDELINE F: Financial Considerations

7. GUIDELINE G: Alcohol Consumption

8. GUIDELINE H: Drug Involvement and Substance Misuse

9. GUIDELINE I: Psychological Conditions

10. GUIDELINE J: Criminal Conduct

11. GUIDELINE K: Handling Protected Information

12. GUIDELINE L: Outside Activities

13. GUIDELINE M: Use of Information Technology

Some Examples of Incidents That Require Reporting to DFAS Personnel Security:

a) An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This DOES include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving.

b) Violation of any court order.

c) Civil judgements.

d) Delinquencies on any debt for 180 days or longer.

e) Federal, State or Local tax issues or delinquencies.

f) Delinquencies on any Federal debt (including Federal Student Loans and Federally backed home mortgage loans).

g) Child Support delinquencies.

h) Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court.

i) Foreign Travel.

j) Marriage or Cohabitation with a Foreign National (person from a foreign country).

k) Having a close personal friendship with a Foreign National with regularly occurring contact.

l) Ownership of property or financial accounts in a foreign country; and

m) Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S. Government, especially if the person offers money or something of value to the contractor employee.

It should be noted that person’s delinquent on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication or be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to the government data, facility, and equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved, and a question exists as to whether it should be reported, should report the incident to DFAS Personnel Security, who will then determine if further action is warranted.

Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel.

Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of Foreign Travel, not less than 30 calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Force Protection Office of the DFAS site where they are stationed. Site Force Protection POC information:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx Upon receipt of the completed Form 9133, the Site Force Protection Office will contact the contractor employee to validate training, complete the country/theater clearance package, as required, and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Security Requirements. Contractor personnel shall follow all host security requirements in accordance with Part 117 of Title 32, Code of Federal Regulations; paragraph 117.16. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO), COR, and the DFAS Personnel Security Office.

Security Education and Training. Contractor personnel shall follow all host training requirements. Contractor personnel who require unescorted access into DFAS facilities shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx

Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

Contractors shall work with the assigned DFAS COR/Mission Partner Account Sponsor (MPAS) to obtain a CAC using Mission Partner Identity Credential Account Management (MP ICAM).

Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

All CACs and badges issued to Contractor personnel are Government property and must be returned to the assigned DFAS COR/MPAS upon departure from the program or at the conclusion of the contract, whichever comes first. CACs can also be mailed in or turned into RAPIDS locations. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/MPAS and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/MPAS will follow agency CAC procedures to issue a new CAC.

Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/MPAS will report any violation or suspected violation to the Contracting Officer and DFAS MP ICAM Account Security Manager (MPASM). Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from another agency, that CAC must be revoked and returned before issuance of a new CAC.

ATTACHMENTS:

Attachment 1 Signature Detectors Modules Worksheet