SOW-Draft Acute Care Bed_Redacted.pdf
PDF 160 KB Posted
- Attached to
- 6530--Acute Care Beds Federal contract opportunity
- Solicitation number
- 36C24826Q0386
About this file
Statement of Work: Bay Pines VHA Acute Care Beds
This Statement of Work details Bay Pines Veterans Affairs Healthcare's requirement to replace acute care beds for the Medicine Service, with implementation expected in September 2026. The contractor must provide storage, installation, testing, and training for 126 standard beds, 4 bariatric beds, and supporting equipment including 30 mattress extenders, 43 standard trapezes, 4 bariatric trapezes, 130 standard dual IV poles, and 4 bariatric dual IV poles. All equipment must be FDA-approved, new, and fully operational per manufacturer specifications. Standard beds require 120V/60Hz power, 240 kg safe working load, expandable widths, 360-degree bed lights, patient motion/flee monitoring, litter positioning, nurse call interface, central lock with steering, mattress with pump, Foley bag hooks, electronic/manual CPR settings, IV pole compatibility, multi-height side rails, and head/foot positioning controls. Bariatric beds must support maximum patient weight of 460 kg with 500 kg safe working load and include identical features to standard beds.
The contractor is responsible for all aspects of delivery, installation, de-installation of existing equipment, and training. Delivery must occur at Bay Pines VHA (10000 Bay Pines Boulevard, Bay Pines, FL 33744-8200) Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding national holidays, and must be coordinated with the Contracting Officer Representative (COR). Installation personnel must be manufacturer-trained and provide resumes/certifications upon request. The contractor must provide all labor, materials, tools, PPE, and infection control equipment, and is responsible for safe removal and disposal of packing materials and old equipment from government property. Training must include technical and operational sessions during normal business hours (7:00 a.m. to 5:00 p.m., Monday through Friday) with competency assessments. A joint inspection with the COR upon delivery is required, with the contractor responsible for resolving any punch list items. The contractor shall provide a twelve-month warranty on all equipment and must provide minimum two copies of operational and service manuals for each equipment item.
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| File | Type | Posted |
|---|---|---|
| 36C24826Q0386.docx | DOCX document |
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Text version
Bay Pines VHA Acute Care Beds Background:
The Bay Pines Veteran Affairs Healthcare has a requirement to replace the current fleet of Acute Care beds for the Medicine Service. The Acute Care Beds requires the bed, platform, mattress, mattress pump, mattress extender, trapeze, and IV (intra-veinous) poles. The Contractor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW), except as may otherwise be specified.
Scope of Work:
The Contractor is to include the storage, installation, testing and training of the equipment.
The Contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner.
The Contractor shall provide any equipment necessary for proper infection control measures during installation. The Contractor will also be responsible for storage, delivery, installation, testing and training of the new equipment delivered. The Contractor will be responsible for the turn-in and removal of the current equipment. The timeline for this requirement is expected for September 2026.
Equipment:
The following equipment shall be provided and installed by the Contractor in the space determined by the Government. All equipment installed by the Contractor shall be FDA approved for use, in new condition, and fully operational in accordance with manufacturer literature specifications. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment listed below as applicable:
Standard Beds (qty. 126)
• 120V, 60 Hz
• Safe Working Load – 240 kg
• Expandable Widths
• 360 Bed Lights
• Patient Motion/Flee Monitoring
• Litter Positioning
• Nurse Call Interface
• Central Lock with Steering and Neutral
• Mattress o Including Pump
• Foley Bag Hooks
• CPR Setting – electronic and manual lever
• IV pole compatibility
• Side Rails o Multi-Height Rail Positioning
• Head of Bed Rails o Patient Positioning
• Foot Board with Control Screen
• Restraint strap anchor points
• Nurse call, and TV capability
• O2 Bottle Holder
• Integrated Scale
• Auxiliary cord Outlet
• Trapeze Compatibility
Bariatric Beds (qty. 4)
• 120V, 60 Hz
• Max Patient weight – 460 kg
• Safe Working Load – 500 kg
• Expandable Widths
• 360 Bed Lights
• Patient Motion/Flee Monitoring
• Litter Positioning
• Nurse Call Interface
• Central Lock with Steering and Neutral
• Mattress o Including Pump
• Foley Bag Hooks
• CPR Setting – electronic and manual lever
• IV pole compatibility
• Side Rails o Multi-Height Rail Positioning
• Head of Bed Rails o Patient Positioning
• Foot Board with Control Screen
• Restraint strap anchor points
• Nurse call, and TV capability
• O2 Bottle Holder
• Integrated Scale
• Auxiliary cord Outlet
• Trapeze Compatibility
Supporting Equipment
• Mattress Extenders (qty. 30)
• Standard Trapeze (qty. 43)
• Bariatric Trapeze (qty. 4)
• Standard Dual IV Poles (qty. 130)
• Bariatric Dual IV Poles (qty. 4)
Delivery:
Confirmation of delivery location will be provided post-award. Delivery must be at the new clinic site and scheduled with the Contracting Officer Representative (COR) during the activation period of the clinic.
Delivery address and hours are Monday – Friday (Excluding National Holidays), 8am – 3:30pm:
Bay Pines VHA 10000 Bay Pines Blvd Bay Pines, FL 33744-8200
Installation:
After award, all project implementation meetings shall be coordinated with the COR who will communicate with clinical services, engineering service and the construction contractor.
Installation and implementation dates are to be coordinated in advance with the COR.
All employees of the Contractor and subcontractors shall comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.
All installation personnel shall be trained by the manufacturer on how to properly install the equipment. Resumes and certifications shall be submitted for review upon request by the Government.
All installation personnel shall be trained by the manufacturer on safe and proper Personal Protective Equipment (PPE) usage and general infection control regulations and requirements relevant to the work outlined in the Scope of Work.
The Contractor shall provide all labor, materials, tools, equipment etc. to prepare for and complete the installation of the equipment in the space determined by the Government.
The Contractor shall be responsible for the safe removal and disposal of all packing materials and related waste generated during installation.
De-Installation and/or Trade-In:
During installation of the new equipment the contractor shall remove the replaced equipment in coordination with clinical end-users, so as to not impact patient care.
All employees of the Contractor and subcontractors shall comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.
All de-installation personnel shall be trained by the manufacturer on how to properly de-install or dispose of the equipment. Resumes and certifications shall be submitted for review upon request by the Government.
All de-installation personnel shall be trained by the manufacturer on safe and proper Personal Protective Equipment (PPE) usage and general infection control regulations and requirements relevant to the work outlined in the Scope of Work.
The Contractor shall provide all labor, materials, tools, equipment etc. to prepare for and complete the de-installation of the equipment from the space determined by the Government.
Once de-installation is complete the vendor is responsible for the equipment and its removal or disposal off government property.
Training:
The Contractor shall provide a comprehensive onsite training program for the operating clinicians.
This training program shall include at the minimum the following sessions: (i) Technical Training and Operational Training. Training shall occur onsite during normal business hours, 7:00am-5pm, Monday through Friday. Competency assessments shall be provided with the training. Onsite training is to be scheduled in advance with the Bay Pines VA Healthcare System through the COR.
Training shall cover detailed instruction regarding the preventative maintenance, troubleshooting, and general maintenance of the equipment.
Inspection and Acceptance The Contractor shall conduct a joint inspection with the COR upon delivery of equipment. The Contractor shall test any connections to the medical gas system, electrical/ data components, plumbing with the COR. If there are issues with any items, the Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The COR shall ensure all work is completed satisfactorily prior to acceptance.
Disputes shall be resolved by the Contracting Officer.
Warranty:
• The contractor shall provide a twelve-month warranty.
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