SOW.pdf

CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE 632032

EXHIBIT A

SCOPE OF WORK

1. PURPOSE

The California Department of Food and Agriculture (CDFA) is seeking quotes from qualified vendors to provide onsite hard drive and media destruction services. This solicitation is restricted to certified SB/DVBE firms.

2. OBJECTIVE

The selected contractor will provide onsite destruction of:

• Hard drives

• Floppy disks

• CD/DVD media

• Magnetic tapes

Destruction shall occur as needed, no more than once per month, and must meet industry standards for secure data destruction.

All labor, materials, tools, equipment, personnel, transportation, insurance, and permits necessary to complete the destruction must be provided by the contractor. Administrative documentation and certification of destruction must also be supplied.

3. Place and Time of Performance

• Location: 1220 N Street, Sacramento, CA 95814

• Hours: 8:00 AM – 4:00 PM (Monday–Friday, excluding state holidays)

• Scheduling: Contractor and CDFA will mutually agree on dates; CDFA will provide requests 15 days in advance.

4. Contract Term

The resulting agreement will be for a two-year contract, with the option to amend for additional time and/or funds if necessary.

5. Contractor Responsibilities

• Notify CDFA at least 24 hours in advance of any cancellation or rescheduling.

• Handle all materials securely to prevent loss or unauthorized access.

• Provide certification of destruction within five (5) working days of service.

• Guarantee work meets professional industry standards.

• Perform all destruction onsite during normal business hours.

6. CDFA Responsibilities

• Provide site access or escort as required.

• Notify contractor at least 15 days in advance of upcoming destruction needs.

• Provide 24‑hour notice for CDFA‑initiated cancellations.

• Stage and store materials (hard drives, floppy disks, CDs/DVDs, magnetic tapes) in boxes or pallets.

• Review and approve invoices for timely payment.

7. Deliverable Requirements

Contractor must:

• Destroy materials such that devices are inoperable and unrecoverable.

• Provide all required reports and certifications in accordance with timelines.

• Maintain compliance with all specifications outlined in the SOW.

Failure to meet deliverable or timeline requirements may result in contract termination.

8. CONTRACT REPRESENTATIVES

All notices required by, or relating to, this Contract shall be in writing and shall be sent to the parties of the Contract at the address set below unless changed from time to time, in which event each party shall so notify the other in writing, and all such notices shall be deemed duly given if deposited, postage prepaid, in the United States mail or e-mailed and directed to the addresses then prevailing.

The Contract Administrators during the term of this contract will be:

State: CDFA Contractor: TBD Name: Peter Betschart Name:

Phone: 916-704-2522 Phone:

e-mail: Peter.betschart@cdfa.ca.gov e-mail:

9. INVOICES

Each invoice must include:

• Contract number

• Performance period

• Deliverables accepted

• Certification statement signed by a company official, attesting to the accuracy of the invoice data

• Approved timesheets (for time-and-materials contracts)

All invoices and billing-related correspondence shall be submitted to:

CDFA_DL_ITSD_BBOC@cdfa.ca.gov CDFA Information Technology Services Division Attn: Peter Betschart mailto:CDFA_DL_ITSD_BBOC@cdfa.ca.gov

Payment terms for this agreement are net 45 days.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, GC 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of services; or (2) receipt of an undisputed invoice, whichever is later.

10. INFORMATION TECHNOLOGY GENERAL PROVISIONS

Department of General Services Procurement Division, INFORMATION TECHNOLOGY - GENERAL PROVISIONS - NON-CLOUD GOODS & SERVICES, DGS PD 403-ITGP (Non- Cloud) (Revised and Effective 2/20/2025).

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf