SOW.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to collect and properly dispose of used oil, oily water mixture, off spec fuel, used antifreeze, and provide vac truck/services to clean Base Portsmouth’s eight

(8) oily water separators at USCG Base Portsmouth, located at 4000 Coast Guard Blvd, Portsmouth VA 23703-2199.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award.

SCOPE OF WORK:

A) Provide services to collect and properly dispose of used oil and oily water mixture.

This service will be needed approximately six (6) times per year. Estimated Gallons per pick up will be between 1000 and 2500 gallons per request. Collection of oil/water mixture shall be accomplished by pump truck. Base Portsmouth will not release collection drums/containers to contractor. Estimated amount of oily water =6,000-7,000 gallons annually

B) Provide vac truck/services to clean oil/water/sludge mixture from eight (8) oily water separators (OWS). After each cleaning, the OWS should be free of all oily waste, sludge, and debris. Acceptable methods of cleaning could be suction, scraping with fresh water wash down. After each OWS is cleaned it will be inspected by Coast Guard employee. This service will be needed once a year.

Estimated gallons of oily water for OWS =1500 gallons

Estimated gallons of sludge =800 gallons

All OWS’s are located on Base Portsmouth at the following locations;

C) Provide services to collect and properly dispose of OFF Spec Fuel (gas, diesel). This service will be needed approximately five (5) times per year. Estimated Gallons per pick up will be 300-400 gallons per request. Collection of OFF Spec Fuel shall be accomplished by pump truck. Base Portsmouth will not release collection drums/containers to contractor.

Estimated amount of OFF Spec Fuel =1500 gallons annually

D) Provide services to collect and properly dispose of used antifreeze. This service will be needed approximately five (6) times per year. Estimated Gallons per pick up will be 200-300 gallons per request. Collection of used antifreeze shall be accomplished by pump truck. Base Portsmouth will not release collection drums/containers to contractor.

Estimated amount of used antifreeze =1800 gallons annually

Known types of coolant but not limited to:

Power cool Rad Cool Now Cool 2000

Caterpillar 6000 various types of standard Glycol

Contractor shall provide bill of lading/documentation to the Base Portsmouth of methods used for treatment and/or disposal of oil/water/sludge mixture removed from site.

E) All employees entering base must have valid REAL ID, be US citizens, able to speak, read and write English, able to pass Government security background screening and provide last four of SSN, DOB, First Middle and Last Name, driver’s license number and state of issue for access to Base Portsmouth.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. A site visit has been scheduled for 07/22/2026 at 10:00 AM. All site visits must be scheduled 3 days in advance to allow Base Security time to clear visitors. Interested parties shall make arrangements for a site visit with Robert Ward 757-284-7040 or Robert.L.Ward2@USCG.MIL and provide with him with the following information:

• Full name

• Date of birth

• Drivers license number

• Citizenship

5 . DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR

(QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and

Point of Contact for this project is

Robert Ward 757-284-7040 or Robert.L.Ward2@USCG.MIL.

Inquiries concerning any phase of the specification before or after award shall be made to Nate

Chappell 757-483-8506 or Nathan.C.Chappell@uscg.mil.

6. CONDITIONS AFFECTING THE WORK: The Contractor should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

mailto:Nathan.C.Chappell@uscg.mil

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting

Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Base Portsmouth Security

Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair. Base

Portsmouth also participates in the “Rapidgate” program as a means of efficiently accessing the base.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety

Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the Base Safety

Officer, Noah Reinhart (757-641-7854) in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work

Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a

Miss Utility dig chit. The systems on Base Portsmouth are not limited to what the

City of Portsmouth has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Portsmouth. A Facilities

Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on Base Portsmouth has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection

Specialist, Scott Fisher (757-483-8593) prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection

Specialist of any activity that could potentially cause a permit violation on Base

Portsmouth. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection

Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

16. ANTICIPATED PERIOD OF PERFORMANCE (SUBJECT TO CHANGE):

a. Base Year: Aug 2026 – 31 Jul 2027

b. Option Year 1: 01 Aug 2027 – 31 Jul 2028

c. Option Year 2: 01 Aug 2028 – 31 Jul 2029

d. Option Year 3: 01 Aug 2029 – 31 Jul 2030

e. Option Year 4: 01 Aug 2030 – 31 Jul 2031