SOW.pdf

A r g o n n e N a t i o n a l L a b o r a t o r y | 9 7 0 0 S . C a s s A v e n u e | A r g o n n e , I L 6 0 4 3 9

Multi-purpose Sample Stage for APS 16-ID-E End Station

ANL Tech Rep: Changyong Park, Ed Onecic Responsible Institution: TBD Responsible Institution POC: TBD Period of Performance: 1 year from contract award date

Abstract - This document defines the requirement for the multi-purpose sample stage for HPCAT 16-ID-E end station at the Advanced Photon Source (APS) at Argonne National Laboratory (ANL).

Rev Number Date Sections Affected Description of Changes

1.2.2 04/22/2025 N/A Initial Release for Vendor

Statement of Work HPCAT Upgrade

Multi-purpose Sample Stage for APS 16-ID-E End Station

April 22, 2025

Table of Contents

Acronyms and Abbreviations

Beamline Coordinate System

1. Scope of Work

1.1 Work Description

1.2 Vendor Deliverable

1.3 Responsibility

2. Technical Requirements

2.1 Sample Point of Interest (POI)

2.2 Sample Stage Components

2.3 Specifications Table

2.4 Operation Mode

2.5 Cable Management

2.6 Location of Controllers and Cable Length

2.7 Capability for Hardware-based Fly Scans

2.8 Thermal and Mechanical Stability

2.9 Hutch, Instrument, and Spatial Constraints

2.10 Hoisting and Rigging

2.11 Safety

2.12 Controller Specification

3. The Sample Stage Maintenance

4. Schedule & Reporting

5. Reports and Documentation

5.1 Initial Project Meeting

5.2 Preliminary Design Review

5.3 Final Design Review

5.4 Fabrication Progress Reports

5.5 Final Project Closeout

6. Factory Acceptance Test

7. Shipping

8. Installation at HPCAT

9. On-site Acceptance Test

10. Warranty

11. Quality Assurance and Inspection

12. Value Engineering Concepts

12.1 Recommendations

12.2 Investigation of Improvements

12.3 Contract Modification

13. List of Attachments

Table of Figures Figure 1. HPCAT coordinate system

Figure 2. A schematic of the 16-ID-E multi-purpose experimental setup

Figure 3. A side view of the 16-ID-E experimental setup and the sample POI height

Figure 4. A conceptual design of the 16-ID-E multi-mode sample stage (left) and the components of high-precision sample stage that shall be detachable (right)

Figure 5. A top view of the 16-ID-E hutch, instrument, and spatial constraints

Figure 6. A schematic of controller system

List of Tables Table 1. Desired 16-ID-E sample stage specifications file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409605 file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409606 file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409607 file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409607 file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409608 file:///C:/Users/cypark/Box/Per%20Beamline%20or%20branch/ID%20D%20and%20E%20branch/ID-E/16ID-E%20experimental%20setup/SOW/Sample%20Stack/SOW_16IDE_SampleStack_rev1.2.docx%23_Toc185409609

Acronyms and Abbreviations

Abbreviation Definition AD Area Detector ANL Argonne National Laboratory APS Advanced Photon Source ARO After Receipt of Order BCDI Bragg Coherent Diffraction Imaging CAD Computer-Aided Design CRL Compound Refractive Lens DAC Diamond Anvil Cell DEEI Designated Electrical Equipment Inspectors DMS Detector Manipulation System FAT Factory Acceptance Test FDR Final Design Report GUI Graphical User Interface HPCAT High-Pressure Collaborative Access Team (Sector 16) JSA Job Safety Analysis KB Kirkpatrick-Baez (a name of focusing mirror type) PDR Preliminary Design Report PEG Position Event Generator POC Point of Contact POI Point of Interest PSO Position Synchronized Output SDR Supplier Disposition Request SOW Statement of Work SP-XDI Scanning Probe X-ray Diffraction Imaging VFM Vertical Focusing Mirror XRD X-ray Diffraction

Beamline Coordinate System

The coordinate system for HPCAT beamline is shown in Figure 1. HPCAT coordinate system..

The positive X direction points along the beam direction. The positive Z direction is a vertical axis pointing upward. The positive Y direction is pointing away from the storage ring. X, Y and Z are the rotations about X, Y, and Z axis, respectively. Note that this convention differs from the known APS coordinate system. Common synchrotron beamline jargon terms include:

• Upstream = closer to Storage Ring, lower X position

• Downstream = further from Storage Ring, higher X position

• Inboard = toward Storage Ring, lower Y position

• Outboard = away from Storage Ring, higher Y position

Figure 1. HPCAT coordinate system.

1. Scope of Work

This document specifies the design and the requirement of the multi-purpose nano-precision sample stage for Scanning-Probe X-ray Diffraction Imaging (SP-XDI), Bragg Coherent Diffraction Imaging (BCDI), and Time-resolved X-ray Diffraction (XRD) Instrument at 16-ID-E end station of the High-Pressure Collaborative Access Team (HPCAT), Sector 16 of the Advanced Photon Source (APS), Argonne National Laboratory (ANL). Hereafter and throughout this document, the manufacturer (or integrator) of the 16-ID-E sample stage shall be referred to as the “vendor”. The 16-ID-E s shall be simply referred to as the “sample stage” when it is clear. Acronyms of commonly used terminologies are defined in a previous page.

1.1 Work Description

The scope of work is a design-to-specification for the 16-ID-E sample stage, which is defined and specified in this SOW. This includes starting from conceptual design strategies to meeting all specifications through final design, manufacturing, and delivery.

1.2 Vendor Deliverable

• Quantity 1 of the 16-ID-E sample stage that includes:

o Design of the sample stage that meets all specifications o Complete all project milestones, reviews, and documentation.

o Adhere to the agreed project schedule.

o Provide all the documents at closeout.

• Any specification the vendor cannot meet shall be explicitly stated in the bid.

1.3 Responsibility

The responsibility is divided between ANL and the vendor as follows:

ANL is responsible for:

• Specification of the 16-ID-E sample stage

• Provide an initial conceptual design of the sample stage

• Sign off on completion of all vendor deliverables

• Approval of vendor-suggested changes to specifications, design, and scope for developing and producing the sample stage

• Communicating with the vendor to deliver the sample stage in proper sub-assemblies and final assembly at site location

• Communicating with the vendor regarding acceptable cable routing solutions, location of cable labyrinths with respect to the sample stage footprint, and individual cable specification limitations for routing and radiation including diameter, material, minimum bend radius, connectors, etc.

• Sign off on final contract completion with the vendor.

The vendor is responsible for:

• Modify, if necessary, the initial design of the 16-ID-E sample stage that meets all specifications.

• Documentations to show all specifications are met

• Communicating any desired changes of specification, design, scope, or deliverable timelines to the ANL Tech Rep for approval. Any requested changes to specification or scope need to be submitted formally with a Supplier Disposition Request (SDR) form.

• Production, construction, integration, and testing of the sample stage.

• Generating deliverable documents for ANL Tech Rep’s approval as defined by the

HPCAT-vendor agreed-upon schedule.

• Bi-weekly status updates during design phase in a form of a virtual or in-person meeting.

• Monthly status updates during fabrication phase in a form of a virtual or in-person meeting.

• Delivering the sample stage to the APS without damage in transit. If a third party will be responsible for delivery, HPCAT is to be notified of the vendor contact information

• Completing all project milestones and providing milestone documentation (reports, presentations, analysis, etc.).

• Handoff of CAD models, drawings, and all relevant project documentation to the ANL

Tech Rep.

2. Technical Requirements

All technical requirements for the 16-ID-E sample stage are defined in this section and sub-sections.

The 16-ID-E experimental setup is a multi-purpose integrated system, of which the applications span over SP-XDI, polycrystalline BCDI, and time-resolved XRD for high-pressure research. It requires a dense integration of the instrumental components including upstream optics (x-ray beam acceptance slits, filters, intensity monitor, etc.), beam focusing mirrors, a high-precision and high-stability sample stage, and a detector system consisting of a high-resolution detector with small area that covers a large angular region and distance by a detector manipulation system (DMS – the robot arm) and a large area detector (AD) at a few fixed positions. Figure 2 illustrates a conceptual design of the integrated experimental station.

The sample stage is central to the entire experimental setup and shall be equipped with proper accuracy, precision, integrability, and compatibility for each experimental technique.

To achieve these requirements, two modes of operation are required for the sample stage:

Figure 2. A schematic of the 16-ID-E multi-purpose experimental setup.

• High-precision mode (Mode 1): Using a high-performance KB focusing optics, the x-ray beam will be focused down to approximately 100 nm FHWM size. This small beam size will be one of the features of the beamline and the ultimate reason for which the sample stage components and the specifications are determined. At the top of the sample stage, a high-precision and high-stability sample positioning and scanning system that matches the nano-scale accuracy and precision is required. The maximum payload shall reach up to 10 kg to make this nano-stage be useful for diamond-anvil cell (DAC) based high-pressure experiments.

• Heavy-duty mode (Mode 2): Other than the high-precision mode, all other operations, regardless of the payload, is considered as heavy-duty mode. This mode may or may not require to remove the delicate nano-stage from the sample stage to protect the equipment (dependent on the actual payload of the experiment). When the nano-stage is removed from the sample stage, it must be parked on a safe space near the sample stage with the cables connected. The space originally occupied by the nano-stage on the sample stage shall be filled with a solid-block spacer, and the lower part of the sample stage shall act as a sub-micron precision positioning and scanning system. This heavy-duty stage will be used to support many different types of sample-environment systems such as resistive heating, cryogenic cooling, dynamic pressure ramp system, etc., which will come with significant payload on the sample stage.

Details of these operation modes and the related requirements are described below.

2.1 Sample Point of Interest (POI)

The sample point of interest (POI) is the point where the x-ray beam strikes the sample. The x-ray beam incident on the sample could be parallel to the primary incident beam that comes into the hutch in case we use an in-line focusing optics (e.g., CRL focusing optics) or a parallel beam, or could be deflected at minute angles by the KB focusing mirrors in both vertical and horizontal directions. Therefore, it is safe to assume that the sample POI position will vary both vertically and horizontally relative to the primary beam. However, the range will be limited to a maximum of a few millimeters. Figure 3 illustrates the sample POI height and the working distance from the upstream focusing optics housing.

• 16-ID-E primary beam height: 1400-1410 mm nominally from the floor

• The working distance from the focusing optics housing: 100 mm

• Sample POI’s maximum relative displacement in vertical direction: ≤3 mm

• Sample POI’s maximum relative displacement in horizontal direction: ≤2 mm

When the sample POI is searched by scanning, its rotation center (θZ) will also be aligned with respect to the incident beam. Therefore, the sample stage shall have a capability to follow the relative motions of the incident beam with the whole stack while maintaining the internal alignment between the rotary and XYZ stages.

2.2 Sample Stage Components

The initial conceptual design of the sample stage is illustrated in Figure 4 with annotations of the stack components, the vertical dimensions, and the desired footprint of the rotational part of the high-precision sample stage. The high-precision sample stage shall be detachable.

Figure 3. A side view of the 16-ID-E experimental setup and the sample POI height

Figure 4. A conceptual design of the 16-ID-E multi-mode sample stack (left) and the components of high-precision sample stage that shall be detachable (right).

2.3 Specifications Table

The following table (Table 1) summarizes the desired specifications for the 16-ID-E sample stage based on the initial conceptual design Figure 4. The vendors shall provide documentation as to how these specifications are to be met or explanation as to why some of the specifications are not able to be met in the proposal package.

Table 1. Desired 16-ID-E sample stage specifications

Description/Stack Component (Provider)/Remarks

Motion Range (open/closed)

Resolution (open/closed)

Repeatability or Error

Payload

Nano-precision positioning/scanning stage

PZ-400-SG (Piezosystem Jena) Z 400/320 µm 0.8/8 nm ±5 nm 8 kg

PXY-200-SG (Piezosystem Jena) XY 200/160 µm 5 nm ±5 nm 10 kg

Long-distance sample positioning/scanning stage

YA07A-R103 XY Stage (KOHZU) with the gear box direction modified for total footprint less than 200 mm diameter

XY ±7.5 mm

0.5/0.25 µm (full/half step)

0.025 µm (micro step)

±0.3 µm 10-12 kg

High-precision rotary stage

RT150AU (LAB Motion) with Air Bearing θZ ±90 deg.

±6.9 arcsec (±0.002 degrees)

< 20 nm (both radial and axial)

~70 kg

A Follower Rotary Stage (LAB Motion) (replacement of a slip ring) synchronized with the RT150AU, should equipped with cable tray or management system, must be mechanically decoupled from the RT150AU not to cause both radial and axial errors during the rotation θZ ±90 deg. TBD TBD

Heavy-Duty 6-Axis Stage

Zonda S Hexapod (Symétrie)

XY ±50 mm 0.1 µm ±0.25 µm

400 kg Z ±25 mm 0.1 µm ±0.25 µm θXθY ±10 degrees 1.5 µrad ±2.5 µrad θZ ±20 degrees 1.5 µrad ±2.5 µrad

Heavy-duty Rotary Stage

RT500AS (LAB Motion) With Air Bearing θZ ±90 deg.

±2.9 arcsec (0.0008 deg.)

< 100 nm (radial) 850 kg

Base XY Stage

Granite Base (LAB Motion) Y ±10 mm < 1 µm < 1 µm

850 kg X 100 mm < 1 µm < 1 µm

2.4 Operation Mode

The two modes of sample stage operation involve the following sample stage components, respectively.

• Mode 1 (High-precision Mode):

o PZ-400-SG and PXY-200-SG Piezosystem stage o Modified YA07A-R103 micro sample-positioning stage o RT150AU air bearing high-precision rotary stage o Follower rotary stage o All Mode 2 components

• Mode 2 (Heavy-duty Mode):

o Zonda S heavy-duty 6-axis stage o RT500AS air bearing heavy-duty rotary stage o Granite Base XY stage

If the payload of experiment is less than that of the high-precision mode operation (8-10 kg), the Mode 2 operation can be implemented without taking out the Mode 1 components from the sample stage. In that case, the mode is effectively a “micro-precision” mode relative to the “nano-precision” of the high-precision mode operation, although no separate mode is necessarily defined.

Other than this special case, it is expected that the Mode 1 components shall be detached from the sample stage and placed on a nearby safe place during the Mode 2 operation.

16-ID-E user science program will require both modes and routinely switch between them.

Furthermore, there can be a case that requires switching between two modes within a single experiment. Therefore, the sample stage needs to be equipped with hardware and/or software solution for seamless switching between two modes. A robust cable management plan shall be critically important to achieve this.

2.5 Cable Management

For Mode 1 (High-precision mode) operation, a management scheme for the cables to allow a strain-free rotation of the high-precision rotary stage is required. The initial conceptual design includes an idea of utilizing a follower-rotary-stage rather than a slip-ring application as possible to avoid a potential discontinuity in the supplied voltage of the piezo-devices.

However, this can be subject to a review and can be replaced with better options if any presented. The cables that must be fixed to the cable management system include those from:

• PZ-400-SG and PXY-200-SG Piezosystem stage

• Modified YA07A-R103 micro sample positioning stage

• RT150AU air bearing high-precision rotary stage

When the high-precision rotary stage rotates, the cables from these stages shall not be dangled or strained.

For Mode 2 (Heavy-duty mode) operation, switch between Mode 1 and Mode 2 operations without disconnecting these cables is required. Here, “disconnecting the cables” means the motors and piezo devices are de-energized and the controllers are powered-off.

If it is not possible to switch the mode without disconnecting the cables, the vendor is required to propose the next best option to make the switch seamless by providing hardware and/or software solutions to implement the proposal. In latter case, a homing-run process, an absolute position reference, or any other feasible method shall be provided to recover the previous sample POI coordinate.

The cables underneath the follower rotary stage are expected to be routed between the Hexapod thrusts. These cables must be arranged in such a manner as to neither be damaged nor cause mechanical and electrical problems during the Mode 1 (high-precision mode) operation. The vendor is required to propose a solution for this requirement (e.g., utilizing cable management system like Triflex of IGUS Inc.).

2.6 Location of Controllers and Cable Length

The controllers of motors and electronic devices, which will potentially cause temperature fluctuation inside the 16-ID-E hutch, will be installed outside of the hutch; the default place is planned to be the roof of the hutch. The minimum required length for the cables shall be 25 meters. The vendor shall propose a practical solution for the cables or if extensions are necessary. Adding junctions in the middle for better management of cables will be considered. However, the junctions shall not compromise the performance of the sample stage.

2.7 Capability for Hardware-based Fly Scans

For both modes, it is desired to have a capability to implement hardware-based (or position-based) fly scans for XYZ scans and θZ rotation of sample, and their combinations. This requires the motion controllers to be equipped with hardware and software interface providing position-synchronized output (PSO) or position-event generator (PEG) signals.

What is needed to implement the hardware-based (or position-based) fly scans is pulse signals synchronized with or indicating the positions during the motion to trigger a detector or other devices engaged in the experiment at the right positions. The required time-resolution for the data acquisition (i.e., the gap between rising edges of two consecutive pulses to trigger the detector) is 0.5 ms, therefore, the pulse outputs with finer time-resolution are desired.

The vendor is required to propose how to integrate this capability to the multi-component sample stage. If a single controller interface can integrate all devices to implement this, that would be ideal. However, even if it is not possible and each component needs its own controller to be customized, that is also acceptable. The following stages are desired to be equipped with the hardware-based fly scans:

• PZ-400-SG and PXY-200-SG Piezosystem stage

• RT150AU air bearing high-precision rotary stage

• Zonda S heavy-duty 6-axis stage

• RT500AS air bearing heavy-duty rotary stage

2.8 Thermal and Mechanical Stability

Because of the 100 nm FWHM beam size at the sample POI, the required stability for the sample POI position is at a scale of nano-meters.

The vendor shall consider this requirement in the proposal. Specific design or suggestion to mitigate mechanical vibration and thermal expansion may be proposed (e.g., by replacing large or long metal parts with Invar alloys), and provide options for engineering analysis (e.g., FEA), if capable, to assess the impact of external agitation (e.g., thermal expansion of the sample stage per 0.1 K increase in the hutch temperature). 16-ID-E hutch will be equipped with HVAC system to maintain the hutch temperature stable as possible with 0.1 K fluctuation.

2.9 Hutch, Instrument, and Spatial Constraints

The 16-ID-E hutch will provide an ample space for the sample stage design. Figure 5 illustrates the location of the integrated multi-purpose experimental setup, including the multi-mode sample stage at the center, relative to the hutch walls and the position fiducials.

• The reference position of the sample stage is at the intersection of the primary X-ray beam and the 74 m distance marker.

• The footprint of the Base Granite table shall not conflict with those of the upstream optics table and the downstream large AD table. The necessary information or drawings of the other experimental components as integrated shall be provided by ANL Tech Rep during the PDR.

• The 100 mm working distance from the upstream focusing optics housing shall constrain the radius of the footprint of the high-precision rotary stage and the components installed on top of it.

2.10 Hoisting and Rigging

The vendor shall provide a means and guidance for lifting and rigging the sample stage safely and without adverse effect to performance.

2.11 Safety

The vender shall recognize and disclose potential hazards including mechanical and electrical safety issues, if any, in operating the sample stage.

2.12 Controller Specification

The vendor is responsible for providing the sample stage controllers, along with creating the control interface that will command the sample stage component. Ultimately, the user command interface to control experiments will be based on the Experimental Physics and Industrial Control System (EPICS); therefore, the controllers need to be EPICS compatible:

Figure 5. A top view of the 16-ID-E hutch, instrument, and spatial constraints.

Figure 6. A schematic of controller system http://www.aps.anl.gov/epics. A schematic of the control system, from EPICS to the motors, is shown in Figure 6.

It is strongly recommended that the vendor consult with the APS Beamline Control and Data Acquisition (BCDA) group at the earliest stage possible in the controller solution development process. Controller communications interface should be Ethernet or RS-232.

The components equipped with incremental encoders for hardware-based fly scans shall come with a method to recover the position, especially after the controllers are power-cycled, e.g., by providing homing-run procedure.

The controller hardware (and other electrical components that are not part of the main structure of the sample stage) needs to be rack mountable. A clearly labeled electrical schematic needs to be easily accessible for troubleshooting.

Encoders must be shielded from potential radiation damage.

The vendor must specify all motion hardware in the PDR to allow verification. If the electronics need to be inspected by Argonne DEEI personnel, this should be identified during the PDR and FDR.

The controller shall be capable of motions, while incorporating safety provisions (speed and positional data) to avoid contact with end stops or boundary limits.

See section 11 for electrically energized system requirements.

3. The Sample Stage Maintenance

The vendor shall provide a written procedure for sample stage calibration. If any extra fixture is required to calibrate the components, an option should be included in the proposal.

The vendor shall provide a written description and schedule of maintenance items, if any.

This should include controller and part changes, lubrication schedule, and any other maintenance items.

http://www.aps.anl.gov/epics

4. Schedule & Reporting

There are (8) major milestones for completion of this SOW:

1) Initial Project Kick-off Meeting (at APS or virtual), with agreement to a line-by-line detailed project schedule

2) Preliminary Design Review Acceptance by HPCAT

3) Final Design Review Acceptance by HPCAT

4) Brief Monthly Manufacturing Progress Reports (once fabrication begins)

5) Factory Acceptance Tests (FAT)

6) Shipping of device from the vendor manufacturing/test site to HPCAT

7) Installation and Testing at HPCAT

8) Final Project Closeout

An example schedule below outlines the maximum expected delivery schedule. The vendor is advised to propose a balance of a more aggressive schedule and lowest cost.

Bi-weekly general progress reports are required in addition to any other updates or reports specified in Section 5. These reports must be a brief bulleted list in an email that details progress, issues and mitigations, potential and actual delays, and forecast delivery information. Additionally, the vendor will be responsible for ensuring each line item is being performed on schedule.

Line Item Description Weeks Weeks

ARO

Contract Award Project start 0 0

Project Kickoff Discuss SOW, determine project schedule 1 1

Preliminary Design Report (PDR)

Vendor supplied report of design solution/concept to meet all specifications

6 7

HPCAT Review Review of PDR/ approval to Proceed 2 9

Final Design Report

(FDR)

Document to be provided to HPCAT for review Submission of FAT test plan

6 15

HPCAT Review Review of FDR/Approval to proceed to fabrication

2 17

Fabrication Vendor fabrication, assembly and testing at vendor facility. Vendor to provide status.

16 33

FAT At vendor (or virtual) 2 35

Ship to APS Item in transit to HPCAT 2 37

SAT At HPCAT 1 38

Installation and Testing at HPCAT

Vendor unpacking, assembly, installation, on-site testing

2 40

Closeout All documentation provided

5. Reports and Documentation

This section gives more details regarding the required vendor reports and updates to be documented for each milestone. All documentation should be emailed to the ANL Tech Rep.

For the respective milestone the vendor shall provide the following documents and/or reports:

5.1 Initial Project Meeting

• A summary report including a conceptual sketch, main challenges, and summary of main discussion points.

• A schedule confirmation and approval from the ANL Tech Rep.

5.2 Preliminary Design Review

• A preliminary design report (including the following):

- System configuration

- Overview of the mechanics chosen to meet specifications

- Space envelope considerations identified

- Controls considerations identified

- User interface considerations identified

- How all specifications of Technical Requirement section will be approached and achieved.

- Overview of safety aspects

5.3 Final Design Review

• A project status update and updated forecast of potential delivery timeline emailed to the ANL Tech Rep

• A FAT test plan

• A final design report (including the following):

- How all specifications of Technical Requirement section are approached and achieved in the design

- Engineering analysis or calculations that prove the design meets the specifications

- All drawings, including appropriate assemblies and subassemblies, for production and manufacturing

- 3D models for HPCAT review to confirm no issues or conflicts exist with hutch or instrumentation constraints.

5.4 Fabrication Progress Reports

• A manufacturing progress report submitted to HPCAT every four weeks, this replaces the bi-weekly reporting during the design period, with updates on schedule status.

Include details of items completed, issues arising, and items to be complete in the progress report.

• Photos should be supplemental to the progress report for relevant manufacturing activities. Photos may be used in status and progress reporting by HPCAT to the funding agency and should not contain proprietary vendor information.

5.5 Final Project Closeout

• Final documentation upon delivering the package, including:

- As-built drawings in PDF format

- 3D models in STEP format

- 2D assembly drawings in DWG or DXF format

- FAT procedures and report

- User’s manuals and procedures for system operation, maintenance, assembly, disassembly, storage, and on-site installation.

- Calibration fixtures if optioned

- Maintenance documentation

- Manuals and warranties for all 3rd party components

- Manuals for precision motion components, if applicable

- Software documentation including manuals, installation routines, library definitions, networking requirements, etc.

- HPCAT site acceptance test procedures and report

- Applicable Quality assurance documents for the completed systems, including a list of used materials with their description, copies of material certificates (if requested), details of all quality control checks and intermediate test results, as specified in the accompanying Quality Assurance Procurement Requirements Form ANL-407

6. Factory Acceptance Test

The vendor shall give at least 4 weeks’ notice of FAT date. Each component of sample stage must be fully tested at the vendor’s facilities, prior to delivery to HPCAT. The factory acceptance test procedures shall be prepared in advance and submitted for approval at the time of the FDR.

The FAT results must demonstrate that all applicable specifications described in the Technical Requirement section have been met.

Any instruments used in the FATs shall be listed by measurement technique along with their calibration certification, range, and resolution. All tests must be properly recorded on test certificates and the results submitted to the HPCAT. These reports shall contain the signature and title of the authorized contract representative of the agency performing the tests and shall be approved by Supplier Quality Assurance. The data submitted shall also be transmitted in electronic PDF format to the ANL technical representative. Any non-conformances resulting from the testing process shall be reported in writing using the Supplier Disposition Request Form included in the Argonne purchase order within 72 hours of discovery.

7. Shipping

Estimated packing and shipping charges shall be explicitly included as part of the vendor proposal quote. 4 weeks prior to expected shipping, the vendor shall submit a plan to ANL Tech Rep for written approval describing the packaging and shipping, lifting, and rigging of all assemblies for the sample stage.

The vendor is responsible for proper packing and shipping of all components. This includes:

• All machined piece parts shall be bagged or wrapped with corrosion resistant intent protective material.

• Use of desiccant packets for minimizing moisture is also recommended to promote shelf life with minimal corrosion.

• Each assemblies shipped shall be identified by the purchase order number, assembly number and sequential identity or serial number.

• Assemblies must be secured for shipment in a fashion that protects the assembly from dust, dirt and weather or water damage. The assemblies must be securely fastened, padded, boxed and/or crated for shipment in a suitable manner for prevention of shipment damage to any assembly and its weather/dust protection and ensure their safe delivery.

• Shipping containers shall be suitable for lifting and transportation without damage using a forklift with a max capacity of 12,000 lbs. The forklift is a Clark Michigan, model number CGC55. Each containers size, weight and center of gravity should be such that this model forklift can safely be used for lifting. Each shipping container shall also contain the appropriate quality assurance records specified in the ANL-407 form.

• The center of gravity shall be marked if a large shipping container is used.

• Shipping crates shall be attached to a pallet so that it can be moved using standard handling devices (forklift or pallet jack).

• Shipping containers shall have an orientation arrow. Irreversible indicators that record vertical shock loads of more than 10 G and tilt indicators should be attached to the shipping crates.

Each crate shall be labeled on the outside with the information shown below:

• Part numbers and quantities of enclosed parts

• Recipient: HPCAT, X-ray Science Division, Argonne National Laboratory

• Address: 9700 South Cass Avenue, Argonne, IL 60439

• Gross weight of each crate

• Conspicuous arrows to indicate its upright position

The packaging and crating of the sample stage components shall be such that they can be stored for a period of 6 months in an indoor environment without causing damage (including rust or mold).

8. Installation at HPCAT

On-site assembly at HPCAT (16-ID-E hutch) will be carried out by the vendor with assistance from HPCAT staff. Beamline representatives and engineering staff will be available to assist in the acceptance and installation process.

One month prior to installation at HPCAT, the vendor shall supply a handling and rigging plan and will submit a service contract Job Safety Analysis (JSA) for this work activity as a high-risk service contract. Upon arrival at ANL, vendor personnel shall take ANL Contractor Safety Training and satisfy all APS safety requirements before beginning installation and any other work activities associated with the installation and testing procedures. A half day in vendor planning should be allocated at the beginning of the installation for ANL Contractor Safety Training and a pre-job safety briefing and inspection.

APS Survey and Alignment Group will be available on request to aid in system alignment.

9. On-site Acceptance Test

The sample stage will be subject to On-site Acceptance criteria as specified in ANL-266.

Additionally, HPCAT will confirm all the same bulleted FAT criteria as part of on-site acceptance. Any failed acceptance results are the vendors responsibility to mitigate.

10. Warranty

The sample stage components and sub-components shall be warranted for 12 months after final acceptance at HPCAT, or 15 months from delivery, whichever comes first. The warranty shall include a contract option for a rapid-repair on-site service contract. The warranty and service option shall include extension contract options past the 12- to 15-month period.

Should the vendor be able to provide it, a bid option for extended warranty should be included in the vendor proposal.

As the sample stage will be deployed at a DOE user facility that operates 24/7, 9 months per year, the vendor shall provide a detailed description of the services provided to address any software or hardware failures. The vendor shall also provide information for expedited service options, should they exist. The vendor shall also provide a description of work that may be beyond normal maintenance procedure that the HPCAT staff can perform to quickly address software and hardware failures.

All motion components must have supplied documentation of expected lifetime.

11. Quality Assurance and Inspection

The vendor shall adhere to all quality control requirements as specified in this document and the accompanying Quality Assurance Procurement Requirements Form ANL-407 (see attachments). Any deviations from this SOW shall be approved in writing with the Supplier Disposition Request Form included in the ANL purchase order.

The ANL reserves the right to inspect all materials and parts required for completion of this contract. HPCAT personnel shall have access to the vendor’s facilities at reasonable times, either in-person or virtually, to inspect the progress of work as required.

All electrically energized systems shall be listed by a Nationally Recognized Testing Laboratory (NRTL). A NRTL list can be found at https://www.osha.gov/dts/otpca/nrtl. All connections and terminations need to be NFPA 70 latest edition compliant. If integrated assemblies of electrical components have not been tested, the vendor must be able to demonstrate that the assemblies or individual components have been constructed according to applicable standards such as those associated with Underwriters Laboratories (UL), the American National Standards Institute (ANSI), the Institute of Electrical and Electronic Engineers (IEEE), the National Electrical Manufacturers Association (NEMA), Semiconductor Equipment Manufacturers International (SEMI), or comparable standards organizations located outside the United States. If the system is not listed by the U.S. Occupational Safety and Health Administration (OSHA)’s NRTL Database, it will be inspected by the ANL Designated Electrical Equipment Inspectors (DEEI) program.

12. Value Engineering Concepts

12.1 Recommendations

The vendor is encouraged to make recommendations for changes, including design, components, and specifications, that might lead to an improvement in performance, reliability, quality, safety, or significant reduction in cost.

12.2 Investigation of Improvements

Where it appears a substantial improvement in simplicity of design, performance, safety, ease of maintenance, efficiency, or reliability will result from the use of materials, parts, processes, and specifications other than those specified, it is strongly suggested that these value engineering strategies be submitted to the ANL Tech Rep for further investigation and potential reduction in total project cost.

12.3 Contract Modification

Any change of scope to the contract will need to be submitted to the ANL Procurement Specialist and Technical Representative prior to change of design/process/etc. The change will be reviewed, and if approved, new pricing and/or scheduling will be renegotiated, and the contract modified accordingly.

13. List of Attachments

• ANL-407 Quality Assurance Procurement Requirements

• 16-ID-E sample stage drawing (pdf)

• 16-ID-E sample stage STEP file