SOW.docx
DOCX document 38 KB Posted
- Attached to
- RFQ_Leica microscope Preventative Maintenance
- Solicitation number
- DJA-26-ALAB-PR-0462
About this file
This is a Statement of Work (SOW) for preventative maintenance and support services for Leica microscopes used by the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) Laboratory Services. The SOW covers microscope cleaning and maintenance services for three primary locations: ATF Forensic Science Laboratory-Atlanta (FSL-A), ATF Forensic Science Laboratory-Washington (FSL-W) and National Firearms Examiner Academy (NFEA) in Beltsville, Maryland, with the addition of the Forensic Crime Gun Intelligence Laboratory (FCGIL) in Wichita, Kansas beginning in Option Year 2. The contract encompasses 57 Leica microscopes of various models (FS-C, FS-M, M60, M125, MZ6, and DM2700P) with serial numbers specified in the SOW, with requirements to add or remove microscopes throughout the contract period. The base year runs from August 30, 2026 through August 29, 2027, with four option years extending through August 29, 2031.
The SOW specifies two service levels: Standard Care includes one scheduled preventative maintenance per year, priority onsite response, unlimited customer support access, and a 10% parts discount; Premium Care includes the same maintenance frequency plus priority 3-day onsite response, 2-hour hotline response, unlimited parts replacement, and all labor and travel included with service technicians certified by Leica. Pricing must include travel costs with two technicians at the Beltsville location, one technician at Atlanta, and two technicians at Wichita (Options Years 2-4). The related solicitation (DJA-26-ALAB-PR-0462) is a Request for Quotation under solicitation number 15A00026Q00000093, set aside 100% for small business concerns, with contract award to result in up to two firm fixed-price contracts. NAICS code 811210 applies, and questions must be submitted to Steven Jaimes (steven.jaimes@atf.gov) by September 8, 2026, with quote submission deadline specified in SF1449.
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Other files
| File | Type | Posted |
|---|---|---|
| 15A00026Q00000093_0001.pdf | ||
| SOW.docx | DOCX document | |
| SF1449_15A00026Q00000093.pdf | ||
| Addendum to 52.212-2.docx | DOCX document |
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Text version
Statement of Work Service, Preventative Maintenance, and Support Plan for Laboratory Services Leica Microscopes and Components
1. Background - The Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) is a law enforcement agency within the Department of Justice (DOJ). ATF’s mission is to reduce violent crime and to protect the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson. The Office of Laboratory Services (LS) provides analytical and advisory services on matters of a scientific nature in support of ATF’s mission. There are three forensic science laboratories within LS which include the Forensic Science Laboratory-Atlanta (FSL-A), the Forensic Science Laboratory-Washington (FSL-W) and the National Firearms Examiner Academy (NFEA) based at FSL-W which trains state and local firearms examiners in several areas of firearms analysis to include microscopic examination and comparison. A new laboratory, The Forensic Crime Gun Intelligence Laboratory (FCGIL) has been set up in Wichita KS. It will be a high-throughput laboratory focusing on firearms and DNA and will include a new NFEA training facility.
2. Scope - This request is for a combined new preventative maintenance (PM) contract for microscope cleaning whose services have been covered under a service contract, which is expiring. The proposed purchase order fulfills an ongoing need for LS to maintain top performance of microscopes used in casework and training. These microscopes are required to conduct specific laboratory examinations vital to ATF criminal investigations and to train other examiners to create consistency among the organizations to better solve criminal investigations. Microscope downtime must be kept to a minimum to continue the effective and efficient processing of evidence related to ATF criminal investigations. Casework is the main mission of the laboratories, and it would have to be interrupted with any microscope downtime. This request is to provide support for the microscopes listed below, located at FSL-A, FSL-W and NFEA laboratories, for one (1) base year and if exercised four (4) option years. Option year two (2) ATF intends to add microscope service for FCGIL. Quoted price for option years 2- 4 shall include a CLIN to add FCGIL. Expected FCGIL will include six (6) each of FC M and FS C comparison microscopes and eighteen (18) M60 stereomicroscopes. Due to microscope replacement over the life of the contract, ATF requires the ability to add/remove microscopes to the contract.
3. Description of Microscopes to include the period of performance:
Microscopes consist of Leica brand FS-C and FS-M comparison microscopes; M60, M125 and MZ6 Stereo microscopes; DM2700P compound microscopes. All the associated microscopes/accessories listed with the serial numbers below shall be included with service type listed.
| Serial Number |
| Description |
| Location/Name |
| Service Requested |
| 5617922 |
| Leica M125 |
FSL-W
Standard Care
| 391147 |
| Leica FS C |
Standard Care
| 496054 |
| Leica FS M |
Standard Care
| 496056 |
| Leica FS M |
Standard Care
| 459831 |
| Leica FS M |
Standard Care
| 6110647 |
| Leica M60 |
Premium Care
| 6147505 |
| Leica M60 |
Premium Care
| 6147513 |
| Leica M60 |
Premium Care
| 6147526 |
| Leica M60 |
Premium Care
| 6147516 |
| Leica M60 |
Premium Care
| 496055 |
| Leica FS M |
Standard Care
| 5083551 |
| Leica MZ6 |
Standard Care
| 5299791 |
| Leica MZ6 |
Standard Care
| 5055979 |
| Leica MZ6 |
Standard Care
| 465136 |
| Leica DM2700P |
Standard Care
| 614370 |
| Leica FS M |
Standard Care
| 652353 |
| Leica FS C |
Standard Care
| 663350 |
| Leica FS M |
Standard Care
| 6279648 |
| Leica M60 |
Premium Care
| 6279658 |
| Leica M60 |
Premium Care
| 6279652 |
| Leica M60 |
Premium Care
| 6279644 |
| Leica M60 |
Premium Care
| 391148 |
| Leica FS C |
NFEA Beltsville
Premium Care
| 442699 |
| Leica FS C |
Premium Care
| 459829 |
| Leica FS M |
Premium Care
| 459830 |
| Leica FS M |
Premium Care
| 459832 |
| Leica FS M |
Premium Care
| 6109848 |
| Leica M60 |
Premium Care
| 6109863 |
| Leica M60 |
Premium Care
| 6109858 |
| Leica M60 |
Premium Care
| 6109850 |
| Leica M60 |
Premium Care
| 6109857 |
| Leica M60 |
Premium Care
| 6109679 |
| Leica M60 |
Premium Care
| 6109684 |
| Leica M60 |
Premium Care
| 6109823 |
| Leica M60 |
Premium Care
| 6109853 |
| Leica M60 |
Premium Care
| 6109854 |
| Leica M60 |
Premium Care
| 6109861 |
| Leica M60 |
Premium Care
| 6109758 |
| Leica M60 |
Premium Care
| 6109828 |
| Leica M60 |
Premium Care
| 6109813 |
| Leica M60 |
Premium Care
| 6109856 |
| Leica M60 |
Premium Care
| 6109821 |
| Leica M60 |
Premium Care
| 6109757 |
| Leica M60 |
Premium Care
| 6109852 |
| Leica M60 |
Premium Care
| 6109864 |
| Leica M60 |
Premium Care
| 6109865 |
| Leica M60 |
Premium Care
| 614368 |
| Leica FS M |
Premium Care
| 614369 |
| Leica FS M |
Premium Care
| 614371 |
| Leica FS M |
Premium Care
| 465137 |
| Leica DM2700 P |
FSL-A
Standard Care
| 6523354 |
| Leica FS C |
Standard Care
| 6523355 |
| Leica FS C |
Standard Care
| 6523356 |
| Leica FS C |
Standard Care
| 6279645 |
| Leica M60 |
Premium Care
Base Year: 08/30/2026-08/29/2027 Option year 1: 08/30/2027-08/29/2028 Option year 2: 08/30/2028-08/29/2029 Option year 3: 08/30/2029-08/29/2030 Option year 4: 08/30/2030-08/29/2031
The contract shall include either Standard Care service or the Premium Care service as listed in the microscope description and serial number listed above:
· Standard Care service includes:
· One (1) scheduled preventative maintenance per year
· Priority onsite response time
· Unlimited access for customer support
· 10% discount on parts, service and travel
· Premium Care service includes:
· One (1) scheduled preventative maintenance per year
· Priority 3-day onsite response time
· Unlimited access for customer support
· 2-hour hotline response time
· Unlimited replacement of service parts
· Labor and travel included for service calls
· All replacement parts shall be factory certified by the OEM
· Parts and labor for routine preventative maintenance shall be covered
· All work shall be performed by service technicians certified by Leica
· All labor and travel for the service technician shall be included
· Prices shall include all travel and consist of two (2) technicians at Beltsville MD location with all microscopes being cleaned on the same visit. And travel should include one (1) technician at Atlanta GA and two (2) at Wichita KS locations (OY2-OY4). Where applicable discount shall be given for travel for premium service.
Microscopes for this contract shall be located at the three following locations:
ATF Forensic Science Laboratory – Atlanta (FSL-A) 2600 Century Parkway, Suite 400 Atlanta, GA 30345 Microscopes currently located at the FSL-A location include: three (3) FS C; one (1) DM2700 P; one (1) M60. See above chart for coverage choices.
ATF Forensic Science Laboratory – Washington (FSL-W) and National Firearms Examiner Academy (NFEA) 6000 Ammendale Road Ammendale, MD 20705 Microscopes currently located at the FSL-W/NFEA location include: four (4) FS C; twelve (12) FS M; one (1) DM2700 P; twenty-nine (29) M60; three (3) MZ6; one (1) M125. See above chart for coverage choices.
Forensic Crime Gun Intelligence Laboratory- (FCGIL) (OY2-OY4) and National Firearms Examiner Academy 4504 E 18th ST N Wichita, KS 67208 Microscopes expected to be located at the FCGIL location is to be determined but estimates pricing for OY2-OY4 should include at least: six (6) FC M with standard care coverage; six (6) FS C with standard care coverage; eighteen (18) M60 with premium care coverage. See above chart for coverage choices.
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