SOW DMG Service DRAFT for Sources Sought.pdf

STATEMENT OF WORK

Preventative Maintenance (PM) and Repair contract for DMG Mori assets

1. Scope:

1.1. This Statement of Work (SOW) identifies the necessary Preventative Maintenance and Repair services for Government-owned DMG Mori assets located at the Fleet Readiness Center

Southwest (FRCSW), Naval Base Coronado, Bldg. 379 and 472, Naval Air Station (NAS) North

Island, San Diego, California, 92135-7058.

1.2. The requested service is for the assets listed in the following chart.

Asset Manufacturer Location Part # Serial #

65888058877 DMG Mori B0472 DMU160 12660000173

65888058878 DMG Mori B0472 DMU160 12660000163

65888058881 DMG Mori B0472 DMC125 12490001623

65888058879 DMG Mori B0472 DMC125 12490001863

65888058882 DMG Mori B0472 DMU125 12490001893

65888058880 DMG Mori B0472 DMC125 12490001853

65888058885 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084105-20.1

65888058888 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084105-10.1

65888058887 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084104-10.1

65888058884 DMG Mori/Bürener Maschinenfabrik B0472 3889402 084898-10.1

65888058886 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084106-10.1

65888058883 DMG Mori/Bürener Maschinenfabrik B0472 3889402 084899-10.1

65888041465 Mori Seiki B0472 ZT2500Y 146

65888041464 Mori Seiki B0472 SL2500Y 462

65888029918 Mori Seiki B0472 SL65MC SL65MC-43

TBD DMG Mori BO379 DMU50 14505797704

TBD DMG Mori B0379 NLX2000 NL204230518

65888058889 FASTEMS B0472 MLSHD 251141

Note: Assets in the table above maybe added or removed via a bilateral modification throughout the life of this contract.

1.3. The Period of Performance (POP) for the requested services is for a period not to exceed one (1) year after contract award date.

2. Applicable Documents:

2.1. Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form

5512/1 msixadmin Draft

2.2. All owners and operator’s manuals for assets listed in section 1.2.

3. General Requirements:

3.1. The Contractor must be knowledgeable with the equipment referenced in Section 1.2 and be able to perform all work in accordance with the Original Equipment Manufacturer (OEM) specifications.

3.2. The Contractor is required to provide all labor, tools and materials, including but not limited to:

test equipment, alignment tools, meters, support equipment, hardware, and software required to perform the requested service.

3.3. All materials and supplies related to these services that are not personally delivered by the

Contractor shall be shipped via traceable means (i.e., FedEx, UPS, USPS, etc.) to the following address:

Attn: Technical Point of Contact (TPOC)

FRCSW

NAS North Island

Quentin-Roosevelt Blvd., Bldg. 36

San Diego, CA 92135-7058

3.3.1. Shipping documents shall clearly identify the TPOC and Contract Number.

3.3.2. The Government will notify the Contractor when all material has been received.

3.3.3. The Contractor is responsible for return shipping of core exchanges, tools, support equipment, and unused material back to the appropriate Contractor facility as required.

3.4. All necessary tools, parts and material are required to be on-site prior to any work being performed.

3.5. The contractor shall provide all labor, supervision, facilities, equipment, tools and any other items and materials necessary to meet performance requirements as outlined by the SOW. All travel and any applicable shipping costs shall be included in the fixed price to conduct PM and services and shall not be billed separate.

3.6. The Contractor shall perform all services in accordance with FRCSW work week and daily start and end times. Work shall be performed from Monday through Friday, excluding federal holidays, during FRCSW normal operating hours of 0600 to 1430. Work performed outside of

FRCSW work week and daily start and end times must be coordinated with the TPOC.

Additional work performed outside these hours may not increase the cost of the contract.

3.7. The Contractor shall report to the TPOC when arriving and before departing FRCSW.

4. 0 Specific/Performance Requirements:

1.1. The Contractor shall report to FRCSW Building 472 and/or 379 to perform PM and Service visits on the assets listed in section 1.2. PM visits are intended to occur once every 2 weeks, 26 total visits per year. Additional service visits will be scheduled as required and consist of up to thirty (30) days visits per year. The day of the week shall be mutually agreed upon by the

Government and Contractor.

1.2. Preventative Maintenance

1.2.1. The Contractor shall perform PM on all assets listed in section 1.2. PM shall follow the schedule per the manufacturer’s equipment manual for each asset. This includes but is not limited to:

1.2.1.1. The Contractor shall visually inspect all hoses, lines and fitting for leaks, tighten as required.

1.2.1.2. The Contractor shall remove all “Air filters” and inspect. Clean with a mild detergent and water per manufacture instructions.

1.2.1.3. The Contractor shall clean all Cooler fins with a soft-bristle brush or low-pressure compressed air (10 PSI)

1.2.1.4. The Contractor shall lubricate all Zerk fittings as required with appropriate grease, per manufactures instructions.

1.2.1.5. The Contractor shall inspect all wires, hoses, lubrication lines for chafing, cuts, deterioration and leaks.

1.2.1.6. The Contractor shall clean the machine of chips, dust, fluids. Remove rust from surfaces, as required, using manufacturer approved methods for each rust location.

1.2.1.7. The Contractor shall observe machine function and document excessive noise, vibration and heat.

1.2.2. The Contractor shall document all discrepancies with machine components and performance. Recommend replacement parts and services to keep machines functioning at

100% per OEM specifications (CDRL A001).

1.2.3. Rescheduling: If there are lost hours for any reason, including but not limited to base closure, inclement weather, or other unforeseeable circumstance, the TPOC may reschedule

PM service to a later date, at no additional cost to the Government. Coordination the schedule will occur between the TPOC and the Contractor, not the technician.

1.2.4. The Government will provide all oil, grease, filters and other consumables required to perform PM.

1.2.5. PM services may include but are not limited to operator training, maintenance training, and repairs as requested by TPOC.

1.3. Service Visits

1.3.1. The Contractor shall provide thirty (30) one-day service visits. Visits will be requested by the TPOC and sent in writing to the Contractor. The contractor will respond to service requests and be on-site within 3 business days of request. Requests will include a brief description of the service required.

1.3.2. If subsequent service day(s) are required by the Contractor to perform the requested service, the Contractor must notify the TPOC in writing. The TPOC must approve all visits in writing.

1.3.3. The Contractor shall provide all labor in the effort of returning the machine(s) requested to fully operational per OEM specifications. Functions required to complete a service include but are not limited to:

1.3.3.1. The Contractor shall perform the initial testing, disassembly, cleaning, alignment, and troubleshooting efforts required for the determination of the equipment failure.

1.3.3.2. The Contractor shall repair the identified issue(s) and replace all broken components.

1.3.3.3. The Contractor shall reassemble, functionally test and confirm machine is operating to OEM specifications.

1.3.3.4. The Contractor shall inform operators, maintenance and engineers regarding any change of operating or maintenance procedures, changes in interface, recommended operational practices to prevent reoccurrence of equipment failure that led to this repair.

1.3.3.5. The Contractor shall furnish manuals and drawings for systems when the repairs result in a revision to the existing drawing or manual. (CDRL A001)

4.4 Over and Above Work

1.3.4. The Contractor shall perform additional required work as approved by the Contracting

Officer IAW DFARS 252.217-7028. These types of efforts are deemed warranted as over and above the normal service requirements for equipment already inducted under the applicable CLIN’s. The over and above work may include but is not limited to any removal and replacement of parts with commercially available parts, OEM part replacement, grease, oil, filters, and/or any other components required for machine repair or maintenance that is not included in the standard preventative maintenance and repairs as outlined in SOW paragraphs 1.2-1.3.

1.3.4.1. In the event the Contractor identifies any discrepancies or determines that additional parts and/or services other than what is listed on this SOW are needed, the Contractor shall notify the TPOC and Contracting officer via email and supply a Field Service

Report (FSR) (CDRL A001) detailing these discrepancies as well as a quote to perform the additional work.

1.3.4.2. The Contractor shall not proceed with any additional work or invoice any additional parts to the Government outside of the scope of this contract without an approved

Contract Modification or approval from the Procuring Contracting officer (PCO) in writing.

1.3.4.3. The PCO and the Government will review any reports and quotes generated and make a determination on whether to approve any additional parts or services.

1.4. FRCSW personnel are not authorized to direct the Contractor to furnish any parts/components or labor services outside the scope of the contract, to do so may constitute an unauthorized commitment. The Contractor shall not perform any additional labor or furnish parts/components outside the scope of this contract.

2. Inspection and Acceptance:

2.1. The Government will perform, at minimum, periodic and random inspections while the

Contractor is on-site to confirm that the Contractor is performing all tasks in accordance with the contract.

2.2. Acceptance by the Government of sections 4.2, 4.3, are dependent on the Contractor checking in with the TPOC upon arrival and prior to leaving the site for each service visit.

2.3. Acceptance by the Government of section 4.4 shall be dependent on the Contractor demonstrating that all agreed upon work is complete and/or materials have been delivered.

6. Deliverables:

6.1. Upon completion of services, the Contractor shall provide a FSR to the TPOC.

6.1.1. The report shall include the name of the technician(s) performing the services.

6.1.2. Date(s) the services were performed.

6.1.3. Model and serial numbers of the equipment serviced with a detailed report of the work performed.

6.1.4. An electronic copy of the FSR shall be provided to the TPOC via email within seven (7) days of completing services.

6.1.5. Any discrepancies shall be noted along with a list of parts and/or services suggested to return or keep the equipment fully operational.

7. Warranty:

7.1. The Government requires that the Contractor provide a standard commercial warranty for a minimum period of twelve (12) months after the Period of Performance for the requested services. Parts requiring replacement under warranty shall be at no additional cost to the

Government and must include material, labor, travel, shipping and handling.

8. Special Requirements:

8.1. Base Access:

8.1.1. The Contractor shall provide the TPOC with a completed copy of the SECNAV Form

5512/1. In order to facilitate the vetting process, the form is required at least ten (10) business days in advance of the scheduled site visit. Form 5512/1 requires the following information for each contractor personnel working on-site.

8.1.1.1. Full name (first, middle and last)

8.1.1.2. Date of birth, place of birth

8.1.1.3. Citizenship

8.1.1.4. Full social security number

8.1.2. Upon arrival, all personnel will be required to check-in at the Visitor Control Center

(Bldg.680), which is located near the Main Gate to Naval Base Coronado, NAS North

Island, San Diego, CA. Following receipt of a clearance, personnel will then be required to coordinate with the TPOC and obtain visitor badges through the FRCSW Quarterdeck, located in Building 94.

8.1.3. After completion of daily work all personnel must return visitor badges to FRCSW

Quarterdeck, located in Building 94.