SOW Dermatology Reference.docx

Department of State 19AQMM26_RFI_DERM Request for Information

Statement of Work (SOW) Bureau of Medical Services Dermatology Specific Virtual Reference

1. Introduction The Bureau of Medical Services (MED) through the Office of Acquisition Management (A/GA) has a requirement for dermatology specific virtual reference, featuring a differential diagnosis builder with breakdown by clinical images and country/region specific infectious disease.

2. Purpose This RFI is issued solely for information and planning purposes. It does not constitute a solicitation or a promise to issue a solicitation in the future. Responses to this RFI will assist the Department in understanding available technologies, industry capabilities, and best practices for implementing an electronic prescribing solution that meets the Department’s needs.

3. Desired Capabilities Respondents are requested to provide information on solutions that address the following requirements:

A. Medical Dermatology Specific Virtual Reference Functionality

· Ability to provide diverse dermatology medical image library reflects the global populations embassy clinicians care for.

· Featuring a dermatology differential diagnosis builder

· Administrative access for tracking each individual employee access under overarching Bureau of Medical Services account

· Continuing medical education (CME) credits for each employee single sign on (SSO) access

· Access to on-demand web-based dermatology training sessions provided at no additional charge to Customer

· Tracking themes in medical reference for tailored further training.

· Comprehensive breakdown by clinical images

· Structured by clinical images and country/region specific infectious disease.

· Ability to provide image-based dermatologic presentations to infectious diseases, across all ages and skin tones.

Compliance with all federal and state regulations for virtual reference.

· Implementation of two-factor authentication for medical staff.

C. Integration

· Support for single sign-on (SSO) and user role management in accordance with Department IT security policies.

D. Security and Compliance

· Adherence to HIPAA, HITECH, and all relevant privacy and security regulations.

· Robust data encryption in transit and at rest.

· Maintenance of comprehensive audit logs and support for compliance reporting.

E. User Experience and Support

· Intuitive, user-friendly interface for medical staff.

· Availability of training materials and user support during and after implementation.

· System availability and technical support in line with industry best practices.

· Staff/support account flexibility

F. Implementation and Maintenance

· Approach to system configuration, data migration, and user training.

· Testing and validation processes prior to go-live.

G. Reporting

· Quality metric reporting (where applicable)

· Exportable structured data for analytics

4. Response Instructions Interested parties are requested to submit a written response that includes the following:

· Vendor information to include UEI number, Business size

· A brief overview of the company and relevant experience with electronic dermatology reference material solutions

· A description of the proposed virtual reference and how it meets the desired capabilities outlined above.

· Information on integration experience with electronic medical systems, including supported protocols and security features.

· Details on implementation approach, training, and support services.

· Case studies or references from similar projects, if available.

· Estimated timelines for implementation and transition.

· Any additional information, recommendations, or innovative features that may benefit the Department.

5. Submission Details Responses should be submitted electronically in PDF format to the contracting officer Alicia Hofhine, HofhineAK@state.gov by July 1, 2026 at 5PM EST. Please limit responses to 5 pages. Questions regarding this RFI may be directed to Alicia Hofhine, HofhineAK@state.gov

6. Disclaimer This RFI is for informational purposes only and does not obligate the Department to issue a solicitation or award a contract. The Department will not reimburse respondents for any costs incurred in preparing or submitting a response to this RFI.

Source Selection Information – See FAR 2.101 and 3.104