SOW - DB Install Decon Shower Drainage System.docx

Department of Veterans Affairs Overton Brooks VA Medical Center, Shreveport, LA Reference 667-24-114 Install Decon Shower Drainage System Statement of Work 1/03/2024

A. GENERAL INFORMATION

Statement of Work: Provide Architect/Engineer and Construction professional services to include design development, construction documents, specifications, cost estimates, construction period services, construction site visits and construction. The scope of this project is to design and install a drainage and containment system for the existing decontamination shower in Building 1, Main Hospital at the Overton Brooks VA Medical Center. Work to include Piping routed from the shower located in Building 1, Main Hospital, Room 1N200B to a new containment inside the loading dock near Building 1.

The drainage system and hazardous water containment storage shall be in accordance with (IAW) the latest version of all applicable VA Design Guides/Manuals, federal, ANSI, state and local regulations. Plans should include but not limited to Architectural, Mechanical, Electrical, Plumbing, Structural, Controls, Communications and Asbestos Abatement. All asbestos containing material within the space shall be abated including above the ceiling and any items determined to be abandoned or no longer required shall be identified to be removed and capped or terminated at the main source of supply. Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities. The nature of the work and location may require after hours and/or weekend work.

1. DRAWINGS

This project will utilize AutoCAD, version 2020. All VA design guides/manuals and requirements can be found online at: https://www.cfm.va.gove/TIL/. Where conflicts occur between VA standards and applicable codes, the most stringent requirement shall govern. All drawings must be bundled using the “e-transmit” function.

2. UTILITY SURVEY

During the design phase, the designer/builder shall verify all VA information provided, the contractor will coordinate with VAMC Staff to obtain any available utility information to facilitate the design/build. Otherwise, what was not obtained shall be surveyed to extent necessary by the designer. Designer/Builder shall procure any service (to include, but not limited to HVAC air and hydronic pre-testing and evaluation) required to adequately test and determine the capacity of the existing utility system.

3. ASBESTOS ABATEMENT SURVEY

During the design, the contractor will coordinate with VAMC Staff to perform an asbestos abatement survey to facilitate construction. The designer and VA shall survey the areas of conflict/in question to incorporate abatement accordingly.

4. GOVERNMENT FURNISHED INFORMATION

The following is a list of government furnished information found on the VA’s Technical Information Library website (https://www/cfm/va.gov/TIL/) to be used for this project, if applicable:

5. Access to IT and electrical closets shall be coordinated by the COR who will contact the IT department and the FMS electrical department. All work to be conducted at the Overton Brooks Veterans Administration Medical Center (OBVAMC) campus located at 510 E. Stoner Avenue, Shreveport, LA 71101.

6. The contractor shall install all devices to industry and manufacturer specifications. All installations shall be in accordance with all local, state, and national codes including but not limited to: National Electric Code (NEC), National Fire Protection Association (NFPA) 101 Life Safety Code, Building Code, and VA directives.

The contractor will be responsible for providing all background paperwork certifying installation and certifications of proper function. This shall include system testing.

7. Performance Period: The period of performance is 130 days calendar days from Notice to Proceed. Actual dimensions must be verified by contractor before start of work. All utility shutdowns shall be coordinated with COR at least 2 weeks prior. The work area shall be kept clean and free of debris. Vendor shall work with our safety department to arrange for redirecting traffic in a manner which complies with Life Safety Codes.

8. Type of Contract: Design/Build Contract

9. Work Hours: The Contractor may schedule work during the following time periods: 7:00 am to 4:30 pm, Monday – Friday, excluding federal holidays. For any work involving a utility shut down, it must be scheduled outside the normal, designated work hours and must be scheduled no fewer than fourteen (14) days in advance. Work may occur on Federal Holidays as-long-as it is scheduled with the Contracting Officer’s Representative (COR) or Contracting Officer (CO) in advance (minimum 48-hour notice). Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas.

10. Work Restrictions: Plan and accomplish all work so that there is a minimum to no interference and inconvenience to occupants and/or operators of the facility. The work may have to be phased to accommodate the Hospital’s patient schedule. Work that impacts patient care, creates excessive noise, vibrations, or odor will need to be scheduled at night or during the weekend.

11. Utility Outage: The Contractor shall submit a utility outage request for approval through the COR a minimum of fourteen (14) calendar days prior to any utility outage. The Contractor shall be responsible for coordinating all outages with the local utility providers and/or local VA staff. The Contractor will also be responsible for requesting all necessary permitting to complete the work.

12. Cleanup: Remove rubbish and debris from the project site daily in accordance with ICRA requirements; do not allow accumulations inside or outside the buildings. Store materials that cannot be removed daily in areas specified by the Contracting Officer Representative (COR). All demolished and excess material becomes the property of the Contractor, and the Contractor is responsible for removal unless otherwise specified in the document.

B. CONTRACT AWARD MEETING

1. Notice to Proceed: The Contractor shall not commence performance on the tasks in this Statement of Work (SOW) until the CO has conducted a kick-off meeting or has advised the Contractor that a kick-off meeting is waived.

C. DEFINITIONS:

1. Design/Build Contract: The procurement of services by the Government to execute design and construction services for a specific project. The contractor bid price for such work shall include all components necessary to complete the project and is final and non-variable.

2. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

3. VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work (however, approval does not constitute an NTP), approval of all submittals, samples, shop drawings, etc.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction phase of the project.

5. Contractor: This term, as used herein, refers to the Contractor under this contract or the construction team.

6. AE: This term, as used herein, refers to the Architect Engineer firm(s) who executed the design portion of the design/build contract.

7. Tentative Schedule: The anticipated completion of this project is 130 calendar days after “Notice to Proceed” (NTP).

D. GENERAL REQUIREMENTS

1. The Contractor shall provide all materials, tools, equipment, transportation, supervision, and labor required to provide the service described in this statement of work, specifications, drawings, and attachments.

2. Before any work is to begin, the Contractor shall field verify all work prior to bid submittal and start of project.

3. The Contractor shall replace any items, equipment or surfaces damaged by the Contractor, sub-contractor, his employees, or equipment.

4. All work shall be coordinated with the COR prior to, during, and after completion of this job.

5. Scheduling for the work to begin shall be determined by VA personnel and relayed to the Contractor prior to start date. The Contractor shall be responsible for all demolition and replacement to complete the work described.

6. Any materials, equipment, tools, etc. shipped or delivered to the VA site on behalf of the contactor must be scheduled with COR in advance. The Contractor must be present for and sign all receipts of materials pertaining to the project.

7. The Contractor shall clean up the work area after each workday and always keep the area clean. Debris disposal shall be in accordance with NFPA 241.

8. Contractor shall not interrupt any utility service, sprinkler system or fire alarm service during the process of this job without notification to VA personnel prior to work.

9. The Contractor shall provide, at minimum, one 30-hour, OSHA deemed “competent person” to be always at the site while work occurs.

10. The Contractor shall provide appropriate safety signage, subject to VA approval, for the duration of the project.

11. The Contractor shall supply all SDS and general material and finish submittals to the VA for approval before commencing any work.

12. Material storage space not available on site. The Contractor will be responsible for providing temporary storage containers or sheds for materials in areas designated by VA should they wish to store the materials on site.

13. All completed work shall be in strict adherence to NFPA 101 and applicable building codes.

14. All workmanship shall carry a minimum one (1) year warranty from point of final acceptance. Material shall follow manufacturer’s warranty or workmanship warranty, whichever is greater.

E. GENERAL REQUIREMENTS

1. Contractor Furnished Deliverables

1.1. The contractor shall conduct site visits to verify existing conditions and conduct a full system assessment prior to beginning work.

1.1.1. Existing electrical

1.1.2. Existing plumbing/piping

1.1.3. Existing walls

1.1.4. Existing fire lines

1.1.5. Existing fire alarm system/fixtures

1.1.6. Utility entry points

1.1.7. Existing structural components

1.2. Provide and install new systems as required by the contract design/build documents.

1.2.1. Provide a submittal for each of these items to VA for approval prior to installation.

1.3. Provide a site-specific safety plan (fire safety plan inclusive) for VA review prior to beginning any work.

1.4. Provide as-builts (AutoCAD drawings).

1.5. Meeting Minutes

Contractor shall provide meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the Contractor and the VA.

1.6. Design and Construction Timeline

Contractor shall follow the below timeline from Notice to Proceed to Post Construction closeout.

(See following sheets)

IMPLEMENTATION PHASE

F. SCHEDULE FOR DELIVERABLES DESIGN & DESIGN SUBMITTALS/REQUIREMENTS:

1. The design shall be in accordance with and capture the following requirements:

1.1. The contractor shall adhere to all building codes and life safety standards. The contractor shall adhere to the latest editions of NFPA 99 Health Care Facilities, American Society of Mechanical Engineers (ASME), American Society of Safety Engineers (ASSE), NFPA 101, VA directives, and The Joint Commission.

1.2. All equipment and installation must meet manufacturers and VA specifications.

2. The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

3. The Contractor is responsible for any missing parts and components included in the construction documents in order to carry out the installation.

4. Design Development (DD): The DB Contractor shall develop 35%, 65% and 100% DD documents.

5. Construction Documents (CD) plans and specifications shall be developed and used for construction upon review and approval by the VA in accordance with the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C. A/E Submissions & Review - Office of Construction & Facilities Management (va.gov)

6. Verify ALL dimensions and equipment requirements.

7. The design documents shall incorporate proper construction phasing of work within the project period of performance.

8. Design drawings shall include all demolition and new work, and enough detail to provide for a thorough review by the VA.

9. Design submission shall include load calculations stamped by a Professional Engineer. The final design documents shall be stamped by registered a Professional Engineer for each discipline.

10. Design Deliverable Requirements:

1.1. Design Submissions – Statement of Task:

35% Design Development (DD) 65% Design Development (DD) 100% Design Development (DD)

NOTE 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

NOTE 2: The VA staff shall have a minimum of seven (7) calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the seven (7) calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond seven (7) calendar days.

10.1. 35% Design Development: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for visiting the site for measuring and collecting actual field data that may be required. These drawings shall be at the largest scale possible and shall show the architectural layout of each floor, approximate room dimensioning/square footage, room identification, fire exists, chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost by division. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget.

10.2. 65% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% review set and Final Construction Documents.

Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost by division. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget.

10.3. Final Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost by division. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget.

10.3.1. Performance period for this contract shall be 130 calendar days for design and construction from NTP date per the following breakdown:

10.3.1.1. Notice to proceed – D Day

10.3.1.2. DD Submission (35%) –D+30

10.3.1.3. DD Review by VA complete – D+35

10.3.1.4. DD Submission (65%) – D+40

10.3.1.5. DD Review by VA complete – D+43

10.3.1.6. DD submission (100%) -D+51

10.3.1.7. CD Review by VA Complete – D + 55

10.3.1.8. Final Construction Document Submission (CD) – D + 58

10.3.1.9. Construction Submittal Submission and Review – D+60

10.3.1.10. Construction Complete – D + 130

11. Contractor Furnished Deliverables

11.1. Design Documents:

Provide 35%, 65% and 100% documents for review and approval in stages. Construction work shall not commence until the VA has reviewed and approved each design stage and only following final approval of the 100% construction document.

11.2. Final reports, manuals, and drawings:

Submit all system documentation prior to final payment.

11.3. Project schedule

Submit to COR 10 days after NTP for review.

11.4. Submittal Log

Submit to COR 10 days after NTP for review.

11.5. Schedule of values

Submit to COR 10 days after NTP (notice to proceed).

11.6. ICRA Plan

Submit prior to start of work for VA review and approval.

11.7. Site Specific Safety Plan

Submit prior to start of work for VA review and approval.

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