SOW dated 12 Dec 24.pdf

XDAT 23-1030 Repair Multiple Fire Alarm Panels, B549

12 December 2024

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

TO PROVIDE

REPAIR MULTIPLE FIRE ALARM PANELS, B549

AT

TRAVIS AIR FORCE BASE (TAFB), CA

Project No: XDAT 23-1030

1. SCOPE

1.1 BACKGROUND

In Bldg. 549, there are four Fire Alarm Control Panels (FACPs) that aged past service life.

The shops will not be able to repair because parts are no longer available for legal procurement. Also, the warehouse side of the facility does not have fire alarm notification;

Only CONS, base supply store, and offices have alarm notification.

1.2 GENERAL DESCRIPTION

1.2.1 The project is a Design-Build. The contractor (Ktr) shall provide 35%, 65%, and 100% design services and construction with labor, materials, and supervision to demolish and replace/upgrade existing Fire Alarm with new Fire Alarm System (FAS) including but not limited to affected appurtenances. All work shall comply with specifications. Any work not specifically covered by the specifications shall comply with current governing UFC, IBC, NFPA codes, and industry standards. Any work not specifically covered by the specifications shall comply with listed standards under Section 10. “GOVERNING CODES”. Contractor shall verify field conditions, dimensions, and material quantities prior to fact finding with planner and award of the contract. Contractor shall have approved drawings and submittals for all materials prior to any new work or installation of equipment, including accessory items. Contractor shall review existing as-built drawings and make corrections to apply with proposed new scope designs with final review by government for approval. All work must comply with environmental laws and regulations, including abatement of any hazardous materials. Travis Air Force Base Specification Section 01000 and 01 56 00 have been provided for reference. The performed tasks shall be based on the project description and other data furnished in this

SOW.

1.3 DESIGN

1.3.1 A fire protection engineer will need to design a replacement for the entire fire alarm system. Work includes, but is not limited, to the following:

1.3.2 Design new fire alarm system to replace and consolidate the four existing FACPs fire alarm system. New FACP shall be Notifier per sole source document. The FACP shall be non-proprietary; meaning that the FACP shall be completely programmable using buttons in-house by Travis AFB personnel, without a manufacturer or third party technician present. FACP shall be addressable.

1.3.3 New FACP shall accept existing fire annunciators, pull stations, detectors, and kitchen hood fire devices. Replace devices that will not be compatible with new FACP.

1.3.4 New annunciators for all locations that require them, but currently lack them (e.g.

warehouse areas).

1.3.5 The FACP should be integrated with the other building system that require FA communications.

1.3.6 The new FAS design should include the electrical upgrade for the FAS new power requirements.

1.3.7 Design Stages shall compose of the following:

PRELIMINARY DESIGN SUBMITTAL (35 PERCENT-Preliminary Design):

The ktr shall develop the preliminary design phase (35 percent design completion) to include the following:

Drawings: Further developed site plans, floor plans, elevations, building sections, and wall sections. Provide 4 copies of half-size drawings. Single line schematic drawings for mechanical, electrical, communications, etc. Preliminary furniture footprints.

Design Analysis: A design narrative and analysis including code analysis by all disciplines (civil, architectural, structural, mechanical, plumbing, power and lighting, communications, fire detection/protection, life safety, etc).

Specifications: The contractor shall provide a list of technical specification sections which are applicable and identify all major work requirements, including equipment. Provide 1 hard copy of specifications printed on both sides of paper.

Cost Estimate: Three electronic copies of an updated itemized cost estimate and value engineering considerations shall be furnished by the contractor. The estimate shall be summarized by all major work categories and shall include unit man-hour labor and material estimates. A MS Excel version of AF Form 3052 is available from the CE Project Manager.

Catalog Cuts: Electronic copies of catalog information or manufacturer’s data for materials and equipment used as the basis of the design and specifications.

Meeting Minutes: The contractor shall submit meeting minutes of all design review meetings and meetings with government personnel.

PROJECT DEFINITION DESIGN SUBMITTAL (65 PERCENT-Project Definition):

Based on previous data and comments furnished by the Air Force, the ktr shall develop the design phase (65 percent design completion) to include the following:

Drawings: Drawings shall be comprehensive and include any changes necessary to comply with the 35% design review comments. The following drawings shall be included in this submittal:

Cover Sheet - Show base map with project location, contractor’s haul route, base entrances and key buildings, vicinity and project location maps, index of drawings.

Architectural – Demolition plan, new floor plan, reflected ceiling plan, floor finish plan, sections, elevations, details, door and window schedules (including materials required to provide the appropriate physical security measures for the intended designed space).

Structural – if applicable, plans, sections and details.

Electrical – Demolition plan, new floor plan, reflected ceiling plan, fixture schedule, panel schedule, single line diagrams.

Communications – Demolition plan, new floor plan showing phone, data locations, runs to MDF and IDF.

Mechanical – Demolition plan, new plan for impacts to HVAC ductwork (supply and return), impacts to existing HVAC equipment, if applicable, equipment schedule (HVAC, boilers, etc.)

Plumbing – as applicable.

Fire Protection – Demolition plan, new floor plan showing impacts to existing fire suppression and fire alarm devices, panels and pull stations.

Design Analysis: An updated, complete design analysis showing all design assumptions and calculations used in the design of system components and other critical aspects of the project.

Specifications: The contractor shall provide technical specifications in rough draft, which identify all major work requirements, including equipment and abatement for lead-based paint (LBP) and asbestos-containing material (ACM). Specifications shall be tailored to the applicable areas of work.

Cost Estimate: An updated detailed cost estimate shall be furnished by the contractor.

The estimates shall be summarized by all major work categories and shall include unit man-hour labor and material estimates. A MS Excel version of AF Form 3052 is available from the CE Project Manager.

Catalog Cuts: The contractor shall furnish electronic copies of catalog information, shop drawings, or manufacturer’s data for materials and equipment used in the design and specifications.

Color Boards and Finishes: Sample swatches of proposed finishes for walls, floors, or ceiling.

Contractor Response to 35% Comments: The contractor shall provide a type written response to all 35% government engineering review comments.

Meeting Minutes: The contractor shall submit meeting minutes of all design review meetings and meetings held with government personnel.

FINAL DESIGN DOCUMENTS (100 PERCENT)

The corrected final design documents shall be sealed by discipline and include all of the 65 percent documents with all final corrections completed and shall include:

Drawings: contractor's final drawings as an electronic file with contractor professional stamp/seal.

Specifications: Original and one copy of the corrected specifications.

Cost Estimate: contractor’s final corrected cost estimate and one electronic copy in MS Office compatible format.

Color Boards and Finishes: Sample swatches of proposed finishes for walls, floors, or ceiling.

Bid Schedule: Final schedule shall be provided.

Design Analysis: Final corrected design analysis.

Performance Period Estimate: contractor's construction time estimate.

Meeting Minutes: The contractor shall submit meeting minutes of all design review meetings and meetings held with government personnel.

Contractor Response to 65% Comments: The contractor shall provide a type-written response to all 65% government engineering review comments.

TIME SCHEDULE AND SUBMITTALS:

SCHEDULE A pre-design conference will be held in conjunction with the post-award conference.

SUBMITTALS Number of electronic copies to be provided via DoDSAFE (https://safe.apps.mil/) directly to the agency listed below by the contractor.

AGENCY 35%

DESIGN

65%

DESIGN

100%

FINAL

Travis AFB, CA 94535-2632

2 2 PDF, AutoCAD, specifications, cost estimates, Design analysis and cut sheets.

REVIEW SCHEDULE

A government design review conference will be held by the Air Force at Travis AFB within 21 calendar days after the receipt of the 15 percent design submittal.

The contractor shall complete the final 100% design and submit all the required information as discussed in section 2.1.3 within 15 calendar days of the acceptance of the 65% submittal with the final 100% design.

NOTE: In the event that a re-submittal is required, the contractor and the Government will be allowed a maximum of 15 calendar days each for submittal preparation and review.

CONFERENCES / MEETINGS

In addition to normal design review conferences (Pre-design, 35,65,100%), formal interchange meetings may be held if deemed necessary by both parties. Otherwise, the contractor may informally call, e-mail, or visit the CE Project Manager at any time to clarify the work or expedite the preparation of plans and specifications.

The contractor shall be responsible for making memoranda for record of any conversations and minutes of any meetings with Government personnel concerning this project.

1.4 TESTING

1.4.1 Perform Mold, Lead, and Asbestos Abatement

1.4.2 Testing required for the Fire Alarm System and integration with other existing system.

1.5 DEMOLITION

1.5.1 Demo outdated Fire Alarm System.

1.5.2 Remove and dispose existing FACPs, including outdated/non-NFPA-compliant wiring and conduit.

1.5.3 Demo or replace electrical panel to accommodate new FAS power requirements.

Contingent on electrical upgrade (If applicable)

1.6 CONSTRUCTION

1.6.1 The ktr is required to conduct a comprehensive assessment test and investigation of the existing building’s fire protection system, evaluation components such as fire alarms, sprinklers, and detectors to ensure compliance with UFC code requirements and identify areas for improvement before initiating the development of a 35% design.

1.6.2 The existing fire alarm control panel shall be demolished and replaced. The new fire alarm control panel shall be connected to the existing building’s fire riser/pre-action fire sprinkler system and must be fully compatible with the existing fire riser/pre-action sprinkler system. Ensure the correct functioning of the building’s fire alarms and suppression systems.

1.6.3 The existing fire riser shall be connected to the new building’s fire alarm control panel/pre-action fire sprinkler system and must be fully compatible with the new fire alarm control panel. Ensure the correct functioning of the building’s fire alarms and suppression systems.

1.6.4 Relocate and add heat detection systems where necessary in all rooms up to the extent of building 549. New devices shall be connected to the building’s fire alarm control panel.

Provide devices that are fully compatible with the new building’s fire alarm control panel capabilities.

1.6.5 Ensure new building fire alarm systems are brought online and up to code. Install new addressable Notifier FACP, including new wiring and conduit.

1.6.6 Install new annunciators.

1.6.7 Connect existing annunciators, pull stations, detection, and kitchen hood fire devices to

FACP. Program FACP to communicate with devices. Replace devices that will not be compatible with new FACP.

1.6.8 Connect and program FACP to communicate with Fire Department's existing Monaco transceiver system.

1.6.9 Repair all damage and affected areas including but not limited to exterior and interior such as walls, ceilings, floors, roof, and doors.

1.6.10 Provide new access panels for the newly installed devices if above ceiling or inside the wall where maintenance access is required.

1.6.11 Provide maintenance and programming training to Travis AFB personnel. Provide checklist of PM tasks and their frequencies.

2. APPLICABLE DOCUMENTS:

2.1 ASTM AND ANSI STANDARDS

2.2 OSHA REGULATIONS

2.3 UL SAFETY STANDARD

2.4 INTERNATIONAL BUILDING CODE (IBC) 2024

2.5 LEED REQUIREMENTS

2.6 NFPA 70 NATIONAL ELECTRICAL CODE (NEC) 2023

2.7 NFPA 72 NATIONAL FIRE ALARM AND SIGNALING CODE 2025

2.8 NFPA 101 LIFE SAFETY CODE 2024

2.9 UFC 1-300-02 UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS), CHANGE 2,

MAY 2021

2.10UFC 3-470-01 UTILITY MONITORING AND CONTROL SYSTEM (UMCS) FRONT

END AND INTEGRATION, JANUARY 2018

2.11 UFC 3-520-01 INTERIOR ELECTRICAL SYSTEMS, CHANGE 2, APRIL 2021

2.12 UFC 3-600-01 FIRE PROTECTION ENGINEERING FOR FACILITIES, CHANGE 6,

MAY 2021

2.13 UFC 3-601-02 FIRE PROTECTION SYSTEMS, INSPECTION, TESTING, AND

MAINTENANCE, 2021

2.14 UFC 4-010-01 DOD MINIMUM ANTI-TERRORISM STANDARDS FOR BUILDINGS,

CHANGE 3, MAY 2024

2.15 UFC 4-010-02 DIRECT DIGITAL CONTROL FOR HVAC AND OTHER BUILDING

CONTROL SYSTEM, CHANGE 2, APRIL 2021

2.16 UFC 4-021-01 DESIGN AND O&M, MASS NOTIFICATION SYSTEMS, CHANGE 1,

JAN 2010

2.17 TRAVIS AIR FORCE BASE FACILITIES EXCELLENCE GUIDE, 2008 EDITION

2.18 APPLICABLE FEDERAL, DoD AND AF REGULATIONS AND POLICIES

2.19 APPLICABLE STATEM CITY, AND COUNTY CODES AND REGULATIONS

2.20 UNITED STATES GREEN BUILDING COUNCIL’S LEED GUIDANCE

2.21 60TH CES MAINTENANCE & DURABILITY LIST

3. ADDITIONAL REQUIREMENTS:

3.1 Working 35%, 65% and 100% drawings shall provide sufficient detail to provide a clear and complete understanding of the work.

3.2 The contractor shall ensure installation of all items included in the contract. The contractor shall be accountable for all related costs of items not installed per negotiations.

3.3 Any existing items encountered during construction shall be identified and included in the finished as-builts.

3.4 All work areas shall be kept as clean as possible during working hours. Debris will not be allowed to accumulate on work site. All debris will be deposited in an authorized container supplied by the contractor and disposed off of Travis Air Force Base property.

3.5 Working drawings shall provide sufficient detail to provide a clear and complete understanding of the work.

3.6 Special precautions must be made, as needed, to prevent any potential fire hazard. The fire reporting number is 424-4911 from a base phone or 911 from any commercial phone.

3.7 All work shall be IAW all Contract Specifications, UFC’s, UBC, UMC, UPC and NEC requirements. The contractor shall challenge any requirements in the scope of work (SOW) or items during Fact Finding/Negotiations which are specifically in violation of the governing code. It is the contractor’s responsibility to comply with the governing code unless the construction representative provides specific documentation to the contrary.

3.8 The contractor shall ensure installation of all items included in the contract. The contractor shall be accountable for all related costs of items not installed per negotiations.

3.9 All work shall be in full compliance with the requirements, spirit, and intent of the base compatibility plan (discussed at the Basic Content Pre-construction meeting and a copy provided by the Contracting Officer) and contract specifications.

3.10 All exposed and visible surfaces shall be finished and provide an aesthetically pleasing appearance.

3.11Any existing items encountered during construction shall be identified and included in the finished as-builts.

3.12 The contractor shall field verify all drawing measurements and any other supplied information given at the site visit before negotiations. Any item that should have been verified prior to negotiation will not be considered a differing site condition.

3.13 Contractor hours will be Monday-Friday 08:00 to 16:00. All work where located within public areas will need to be conducted before public hours or approved night shift hours

3.14 Materials storage and clean up: The contractor’s materials and equipment shall be stored and protected after end of each day. Storage facilities area to be provided by contractor at an approved Government location. Clean up and removal of all debris, spoil and waste shall be accomplished at the end of each day’s work. Disposal shall be off base upon completion.

3.15 Working conditions: Contractor shall perform work in such a manner as to cause minimum interference to facility and surrounding areas utilities: Reasonable qualities of water and electricity will be provided to the contractor without charge. Needed temporary connections shall be installed maintained and removed at the contractor’s expense.

4. GOVERNMENT POINTS OF CONTACT

Contracting Officer:

NAME (707) 424-XXXX email@af.mil

Contract Specialist:

NAME (707) 424-XXXX email@af.mil

60th CES Engineering Flight Chief:

Dennis Chen (707) 424-0886 dennis.chen@us.af.mil

60th CES Chief of Project Management:

Henry Lapira (707) 424-0886 henry.lapira.1@us.af.mil mailto:email@af.mil mailto:email@af.mil mailto:dennis.chen@us.af.mil mailto:henry.lapira.1@us.af.mil

60th CES Project Manager:

Ramil Gargalicana (707) 424-7521 ramil.gargalicana@us.af.mil 60th CES Inspector:

Raymond Wargel (707) 424-0870 raymond.wargel.1@us.af.mil

5. ATTACHMENTS:

1. Appendix A – Building 549 As-builts

2. Appendix B – UFC and UFGS References

3. Appendix C – Other Specifications

4. Appendix D – Travis AFB Installation Map mailto:ramil.gargalicana@us.af.mil mailto:raymond.wargel.1@us.af.mil

4. GOVERNMENT POINTS OF CONTACT