SOW Dale Hollow Paint and Stain.pdf

United States Army Corps of Engineers Nashville District Dale Hollow Dam

Powerhouse Doors Coating Scope of Work & Specifications

1.0 GENERAL

The purpose of this task order is for a contractor to perform removal of all current primer, paint, and stain on the 2 existing wooden powerhouse bay doors and associated metal trim, 2 wooden man doors and associated metal trim, and 1 set of half glass + glass doors at the Dale Hollow Dam powerhouse located in Celina, Tennessee. After all coatings are properly removed the contractors will make repairs to the doors and prepare the doors for continued exterior use by staining the wood and painting all metal and hardware black. A self-testing swab kit was utilized to determine no presence of LBP, thus there is no testing report available.

A summary of the Base task to be performed under this task order is:

• Task: Perform interior and exterior primer, paint, and stain removal on assembly bay door, man doors and visitor entrance doors trim and hardware. Surface repair and or replacement of rotten and weathered wood. Stain and seal all wood on all door’s interior and exterior.

Paint all metal and associated hardware black interior and exterior.

A pre-bid site visit will be scheduled by the Contracting Officer (KO) prior to solicitation of bids if necessary.

All laws, ordinances, rules, and regulations of Federal, State, Regional, and local authorities shall be met while conducting coating removal. Where the requirements of these specifications and Federal, State, Regional or local regulations vary, the most stringent requirements shall be enforced.

Work shall be performed between the hours of 07:30 to 16:00 Central Time, Monday through Thursday. Work may be permitted on Friday or Saturday with prior approval from the superintendent. No work will be permitted on Federal holidays.

2.0 TASK ORDER REQUIREMENTS

2.1 Task 1: Perform primer, paint and stain removal on Powerhouse Doors

Photos of the existing Doors under this contract can be seen in APPENDIX-A.

All coatings associated with the doors and associated trim both metal and or wood should be removed. Metal items are suspected to contain lead free paint. Metal items such as but are not limited to are the door frame, door jams, hinges, and other hardware. Debris containment is required to capture all particles for removal. Once all primer, paint, and stain have been removed, the doors should be repaired with an approved wood filler to correct water intrusions and cracking.

The contractor should either repair or replace the identified rotten wood located on the visitor center door with similar wood such as oak. The repairs should look original to the plant. All surfaces should be properly prepared for stain and paint.

2.2 Task 2: Perform primer, paint and stain coating on Powerhouse Doors

The doors will be re-painted and re-stained to COR approved colors. The contractor shall submit a vendor sample catalog to the COR of stain and paint options. The government reserves the right to approve and reject samples provided. The contractor is able to perform small sample areas for staining on the door and paint on the trim if approved by the COR.

The doors are currently fully functional and shall remain fully functional during and after work is complete. Additionally, the doors must be kept in-place and must be able to be closed and secured in the evenings.

All removal wastes shall be properly disposed of, and certificates of disposal shall be provided to the COR.

It is the responsibility of the Contractor to determine containment requirements and air monitoring requirements during coating removal activities.

It is the responsibility of the Contractor to bring all required equipment, tools, and labor to perform the work described in accordance with work plan.

It is the responsibility of the Contractor to determine the appropriate method of coating removal that will not compromise the wood and metal condition of the existing doors. All debris shall be collected and contained during all removal efforts for disposal.

The approved stain shall be an oil-based stain (color to be approved by COR), and sealing with an appropriate outdoor sealer. The metal hardware on doors and door frame will be painted black with appropriate oil-based paint (no epoxy or acrylic). Prior to purchase of materials, the contractor shall submit the proposed paint, stain, and sealer brands, colors, and data sheet for approval by the COR 14 calendars days before the contractor would like to perform the coating to the doors.

3.0 PERIOD OF PERFORMANCE & SCHEDULE

The contractor will have 140 calendar days to perform all tasks under this contract.

A day-for-day time extension for unusual or unideal weather may be granted . Contractor shall submit in writing to the COR when an excusable delay occurs in accordance with FAR Clause 52.212-4(f) Excusable Delays.

Shall the contractor fail to complete all tasks within the 140 calendar day period of performance a $154.38 per day liquidated damage may be enforced.

Task Due Date

Task Order Award Notice to Proceed (NTP + 0)

Security Documentation Approved Prior to Mobilization

Accident Prevention Plan (APP & AHA) Approved Prior to Mobilization

Task 1:Coating removal, surface preparation, coating, and sealing

Completed within NTP + 90

Proposed stain paint and sealer to COR Task 2 start - 14

Task 2: Coating applications and surface preparation, coating, and sealing

Completed within NTP + 120

Task Order POP 140 days

Note: All days are calendar days.

4.0 GENERAL REQUIREMENTS

4.1 Accident Prevention Plan (APP)

The Contractor shall submit an Accident Prevention Plan (APP), per Chapter 2 of latest version of EM 385-1-1, for the specific work and hazards of the contract. An Activity Hazard Analysis, per Paragraph 2-6 shall be included in the APP for each hazard anticipated in the work. The APP shall be amended as needed for any additional work hazards that develop throughout the duration of the contract work. Copies of personnel training certifications shall be submitted with this APP. See Appendix B (ENG 6293 APP Checklist) for an example to assist with preparation. Draft and final versions of the APP shall be submitted. Field activities shall not begin until Contractor’s Final APP is approved by USACE.

4.2 Accident and Hazard Analysis (AHA)

The Contractor shall provide an accident and hazard analysis (AHA) as part of the APP and the plan shall be accepted by USACE Safety Office as appropriate for the work being conducted. The AHA shall conform to EM-385-1-1, OSHA, federal, state, and local laws, and requirements. See Appendix C (ENG 6206 AHA Template) for an example to assist with preparation.

5.0 REQUESTS FOR PAYMENT

Pay Estimates: The preferred method of submission is electronic PDF format. Pay estimates shall be submitted to the COR for review and processing with USACE Millington, TN Finance Center.

Invoices for progress payments will identify CLIN progress for project milestones and show total contracted, previously completed, currently completed, and remaining balance.

Release of Claims: A Release of Claims shall accompany the final invoice. The COR will provide LRN Form 96 upon Task Order award. The Release of Claims shall be signed by a contractor company employee with signatory and contract-binding authority, including the final contract amount.

6.0 USACE Contracting Officer Representative (COR)

ATTN: Seth Cook EMAIL: Seth.M.Cook@usace.army.mil

7.0 SECURITY REQUIREMENTS

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures— this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on DoD property in the US shall be vetted by the District Security Office using the National Crime database and Terrorist Screening Database. Contract personnel shall comply with all personal identity verification requirements specified in facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

mailto:Seth.M.Cook@usace.army.mil

Since the work is being done within a controlled area but is expected to last less than six months, the investigation requirements fall under Category B1 for US Citizens and Category C for Foreign Nationals. Contract employees will need to be supervised/ escorted by a Corps employee while within the restricted area. In the event it is determined the contract will extend beyond six months, the contractor will need to comply with the requirements in Category B2 for US Citizens. Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Because the work is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal Government. The Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, or the US Federal Government.

Escorting in Classified and/or Sensitive Areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas. Escorts must be USACE employees and never other contractors.

E-Verify: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Pre-Bid Meeting: Contractors and/or potential contractors wishing to attend a pre-bid meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock) shall submit a Nashville District (LRN) Security Access Form to the Nashville District Point of Contact (LRN POC) five (5) days prior to the site visit or meeting. If submitting the document in less than five days, the Offeror/Bidder may not receive approval for participation. The LRN POC will notify the Contractor if the request is approval or denied. Any pre-bid meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances.

The Security Access Form and guidance is available at https://www.lrd.usace.army.mil/Submit- ArticleCS/Programs/Article/3667149/contracting/

Any pre-bid meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances.

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/ https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

U.S. Citizens: The Offeror/Bidder and/or Contractor shall submit a Nashville District (LRN) Security Access Form to the Nashville District Point of Contact (LRN POC) five (5) days prior to the site visit or any meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock). If submitting the document in less than five days, the Offeror/Bidder may not receive approval for participation. The LRN POC will notify the individual(s) if the request is approval or denied.

Foreign Nationals (FNs): FNs wishing to attend a pre-bid meeting or site visit shall submit a completed LRN FN Security Form and legible color copies of two of the following documents:

Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I-688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS- Form I-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POC to be forwarded to LRN-SM for approval. These documents must be submitted two (2) weeks prior to the meeting or site visit. Exceptions will be considered on a case by case basis but will be limited. The form with guidance is available at:

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Conduct of Contract Employees: All contract employees and subcontractors shall conduct themselves properly at all times. No alcoholic or intoxicating beverages or substances or illegal drugs or controlled substances not prescribed by a physician shall be possessed, consumed, or be under the influence of any such substance while on Government property. The Contractor shall remove from the site any individual whose continued employment is deemed by the appointed receiving agent to be contrary to the public interest or inconsistent with the best interests of the U.S.

Army Corps of Engineers. The Contracting Officer or the appointed receiving agent will require the Contractor to immediately remove from the work site anyone who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the Contractor will be made in writing if time and circumstances permit. Otherwise, notification will be verbal and will be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract and immediate replacement shall be made as required.

Contractor Supplies: The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. All incidents of theft (or suspected theft) of contractor materials, supplies, or equipment from project lands shall be reported to the COR.

Reports of Crime: Please ensure ALL reports of theft, suspected theft, vandalism, or ANY crime of Government OR Contractor property, OR crime against/by Contractor personnel is forwarded to the District Security Office. This information is critical for threat and risk assessments and may assist in obtaining funds for additional security measures.

Pre-Screen Expectations: Contractor is expected to prescreen their own job applicants for suitable candidates before submission to the U.S. Government. The U.S. Government will not screen potential candidates for you. Once the contractor has selected suitable employees to work on a government site, the contractor will submit them for processing as outlines above. Submission to the district security office must be accomplished prior to a contract employee’s site access. ACCESS NOT AUTHORIZED for any federal property nor to begin work on any part of the contract until investigation requirements have been met/completed and notification has been made by the COR or the District Security Office. There is no blanket approval, no waivers, no exceptions. Each contractor employee is a case-by-case screening process. Preliminary results may require additional screening requirements before site access approval can be provided.

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