Quote Instructions - Dale Hollow - Doors Coating.pdf

QUOTE INSTRUCTIONS for Dale Hollow - Door Coating

1. DESCRIPTION OF WORK: This procurement is a Service-Disabled Veteran-Owned Small Business

(SDVOSB) Set-Aside for a firm fixed-price construction contract to perform interior and exterior primer, paint, and stain removal on assembly bay door, man doors and visitor entrance doors trim and hardware. Surface repair and/or replacement of rotten and weathered wood. Stain and seal all wood on all door’s interior and exterior. Paint all metal and associate hardware black interior and exterior.

2. TYPE OF CONTRACT: The Government intends to award one (1) Firm-Fixed Price Commercial Construction

Contract under NAICS code Z1JZ and 238320 Painting and Wall Covering Contractors, Size Standard $19.0M.

3. BASIS FOR SELECTION OF AWARD: Award shall be made to the lowest priced quoter who is determined to be responsible. Quote must meet or exceed the technical specifications to be considered for award.

4. PERFORMANCE LOCATION:

USACE Dale Hollow Dam

305 Power House Road

Celina, Tennessee 38551

Attention: Jacqueline Huff – Administrative Contracting Officer (ACO)

5. PERIOD OF PERFORMANCE: The completion date for this contract is 180 calendar days from the receipt of Notice to Proceed (NTP).

6. WHO MAY SUBMIT: This procurement is a 100% Service Disabled Veteran-Owned Small Business

(SDVOSB) Set-Aside.

7. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL

BUSINESS SIZE STANDARD: The NAICS Code for this project is 238320, Painting and Wall Covering Contractors, Size Standard $19.0M

8. PRE-QUOTE SITE VISIT: An organized site visit has been scheduled to occurring during the solicitation period on Wednesday, September 9, 2026, at 10:00AM at Dale Hollow Powerhouse, near Celina, TN. The site visit address will be provided to interested parties upon site visit security form approval. Offerors should inspect the job site prior to submitting a quote. Offerors should take such other steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or the cost thereof.

Failure to do so will not relieve offerors from the responsibility for properly estimated the difficulty or cost of successfully performing the work. The Government assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, agents or employees, unless included in the solicitation, the specifications or related documents.

Contractors and/or potential contractors wishing to attend a pre-quote meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock) shall submit a Nashville District (LRN)

Security Access Form to the Contract Specialist five (5) days prior to the site visit. If submitting the document in less than five days, the Offeror may not receive approval for participation.

The Contract Specialist or Contracting Officer will notify the Contractor if the request is approved or denied. Any pre-quote meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances. The Security Access Form and guidance is available at https://www.lrn.

usace.army.mil/Business-With-Us/Contracting.

U.S. CITIZENS: The Offeror shall submit a Nashville District Corps of Engineers U.S. Citizen Security Request

Form to the LRN Point of Contact, Contract Specialist Richard (Brent) Hester via email (richard.b.hester@usace.

army.mil) and Andrew Roth (Andrew.R.Roth@usace.army.mil) no later than five calendar days prior to the site visit. If submitting the document in less than five days, the Offeror may not receive approval for participation. The

LRN POC will notify the individual(s) if the request is approved or denied. The Security Access Form and guidance is available as a pdf attachment on sam.gov with this solicitation and is titled U.S. Citizen Security

Request Form.

FOREIGN NATIONALS (FNs): All non-U.S. Citizens, including permanent residents wishing to attend the site visit must be approved in advance. FNs wishing to attend a site visit shall submit a completed Nashville District

Corps of Engineers Foreign National Security Request Form and legible color copies of two of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with 1-551 stamp or attached INS Form 1-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form 1-151 or 1-551), unexpired Temporary Resident Card (INS Form 1-688), unexpired

Employment Authorization Card (INS Form 1-688A), unexpired Reentry Permit (INS Form 1-327), unexpired

Refugee Travel Document (INS Form 1-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN Point of Contact, Contract Specialist Richard

(Brent) Hester, who will forward the documents to the LRN-SM mailbox (dll-celmsm@usace.army.mil) for approval. These documents must be submitted no less than five (5) days prior to the site visit. FN requests require approval at the Headquarters U.S. Army Corps of Engineers (HQUSACE) level. Exceptions will be considered on a case-by-case basis but will be limited. The form is available as a pdf attachment on sam.gov with this solicitation and is titled Foreign National Security Request Form.

For questions and/or concerns regarding the Site Visit, please contact Jamie Lynn Barnes at

Jamie.L.Barnes@usace.army.mil. Please submit all site visit request forms to Jamie Lynn Barnes at Jamie.L.Barnes

@usace.army.mil and Andrew Roth at Andrew.R.Roth@usace.army.mil.

9. QUESTIONS: Questions must be submitted to the Contract Specialist Jamie Lynn Barnes via email at jamie.l.barnes@usace.army.mil and the Contracting Officer Andrew Roth at andrew.r.roth@usace.army.mil not later than 14 September 2026 at 11:00AM Central Time.

10. POC FOR COMMUNICATION: Any communications regarding this procurement must be made in writing to the Nashville Contracting Branch, Attn: Jamie Lynn Barnes and Andrew Roth via email at jamie.l.barnes@usace.army.mil and andrew.r.roth@usace.army.mil. Inquiries must identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be scheduled.

11. QUOTE SUBMISSION: Ensure quotes include pricing for all related items as identified in the Scope of Work.

Any cost associated with the quote must be inclusive of any actions needed to fulfill the specifications. Quotes are to be valid for a minimum of 60 calendar days. All quotes shall include a point of contact: name, address and phone number, and business size. All quotes shall be submitted electronically via email to both Andrew Roth and Jamie Lynn Barnes at andrew.r.roth@usace.army.mil and jamie.l.barnes@usace.army.mil. Quotes must be received no later than the date and time stated in Block 8 of the Solicitation.

a) The quote shall include the following elements to be considered for award:

(1) SF 1442 Solicitation: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block 30c mailto:jamie.l.barnes@usace.army.mil mailto:andrew.r.roth@usace.army.mil mailto:Bradley.M.Eiras@usace.army.mil mailto:dellaria.l.martin@usace.army.mil mailto:Bradley.M.Eiras@usace.army.mil mailto:dellaria.l.martin@usace.army.mil

(2) Acknowledge all SF30s, Amendment of Solicitation (if applicable).

(3) Price: Complete the attached “Price Schedule” and include the total price for all CLINs on page 1 of the solicitation in Block 24.

(4) In accordance with FAR 52.204-7, System for Award Management, registration is required in the

System for Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation."

(See FAR 52.204-7(b)(1)). Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.

For SAM Customer Service, contact:

Federal Service Desk

URL: www.fsd.gov

Hours: 8am - 8pm (Eastern Time)

US Calls: 866-606-8220

International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the

Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

12. APPARENT SUCCESSFUL QUOTER: The following may be requested from the apparent successful offeror prior to actual award of the contract:

a. A minimum of one (1) banking reference for their firm and minimum of three (3) past performance references for similar contracted work.

(1) The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, and email address.

(2) The past performance references should include the firm’s name, the contract number, the contract period of performance and/or contract completion date, the contract’s aggregate value, a brief description of the project, a POC, the POC’s telephone number, and email address.

13. INSURANCE: Contractor shall carry Liability Insurance. See Clause RFO 52.228-5, Insurance – Work on a

Government Installation.

14. BONDING: In accordance with RFO FAR 28.102-1(b)(1), the Contractor will be required to provide one of the following payment protections for all construction contracts greater than $35,000.00 but not greater than

$150,000.00.

(a) Payment bond; or

(b) Irrevocable letter of credit

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of the bond shall be 100% of the original contract price. If the contract price increases, the

Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the

Contracting Officer within 10 calendar days after receipt of award.