SOW Counting Machine LRS_25Mar.pdf

1. DESCRIPTION OF SERVICES. The contractor shall provide, install, provide training, and support the counting machines at 20th Logistics Readiness Squadron (20 LRS), Shaw Air Force Base, South Carolina. The system will be used for counting small items at high quantities to remove mistakes in receiving, cycle counts, and parts issues from the warehouse. This, in turn, enhances accountability, life cycle management, asset management, inventory. The contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to install to go over a detailed installation plan within 30 days of award.

2. EQUIPMENT AND EQUIPMENT. All performance shall comply with Air Force Instruction 31-101, Integrated Defense, Chapter 8, DoDM 5100.76, and AFMAN 32-1084.

2.1. EQUIPMENT. The parts counting machine must be versatile and one system that can count numerous types of objects. The system needs to be able to add personnel profiles for role use. Equipment provided includes, Industrial PC, Touch screen display, hoper, and vibratory feeder. Contractor shall provide all equipment, software, hardware, tools, etc. necessary to deliver, install, and support this system.

2.2. INSTALLATION. Installation of the counting machine to include software/hardware will be at the Logistics Readiness (LRS) Bldg. 216 and Bldg. 1604.

The government will supply access to facilities for 8 hours per day to conduct installation and training activities.

3. TRAINING. Contractor will provide system training up to 30 personnel when system is installed. Training will include, but is not limited to object set-up, dropping parts manually into the receiving gateway, and the use of the automatic stop when reaching target count. System support shall be available by phone, internet, and e-mail 24/7 365 days. A minimum of one electronic copy of user manual shall be provided during training. Manual(s) become property of the government after installation.

3. GENERAL INFORMATION

3.1. Contract Personnel/Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

3.2. Contractor Employees. Contractor personnel shall comply with all installation and facility safety and security regulations, as well as the health, safety, and security provisions of the contract. Contractor personnel shall report security or safety problems to the Security Police or Contracting Officer (CO) as appropriate.

3.3. Place of Performance. Contract performance will occur at the 20th Logistics Readiness Squadron. Delivery and installation of equipment shall be the responsibility of the receiver with coordination of the contractor.

3.4. Hours of Operations. Normal operation is Monday through Friday, 0700 to 1600, except for Federal holidays. There may be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, or weather emergencies. When the contractor’s access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

3.5. Installation Security Requirements. N/A

3.6. Contractor Base Pass and Identification, Special Clearances, and Vehicle Passes. The contractor shall work with the end user to obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation. Ten business days prior to arrival, the Contractor will be responsible for obtaining written permission/signature from each person’s name submitted for a background check to be completed. If a background check cannot be completed, entry onto the installation cannot be granted. Contact the installation site POC for further guidance.

3.7. Contractor-owned Vehicle Searches. Contractor-owned vehicles are subject to 100% security search prior to installation access.

3.8. Traffic Regulations. Contractor personnel shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on Shaw AFB.

3.9. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately owned vehicles while on Shaw Air Force Base.

3.10. Reporting Requirements. Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority.

3.11. Safety. Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

3.12. Materials storage and clean up. Upon completion of work the contractor must ensure all debris from the work site has been removed and properly disposed of and the site be sanitized to the level it was given. Prior to the acceptance of the completed project, the contractor must arrange through the Combat Arms NCOIC for the appropriate inspections for the acceptance of work to make sure the system is up and running properly and the equipment is professionally and neatly installed.

3.13. Deliverables. Set-up shall be completed within 1 weeks on beginning work on-site. The contractor shall protect government property on hand to prevent damage during the period the property is under the control or in possession of the contractor.