SOW - Cosmetology VT Instructor.pdf

Cosmetology Vocational Training Instructor

INTRODUCTION

The Federal Bureau of Prisons (BOP), Federal Medical Center- Carswell intends to make a single award to a responsible entity for One (1) Cosmetology Vocational Training Instructor. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov. The Government reserves the right to award without discussion and make a single award. Therefore, each initial quote should contain the quoter's best terms from a cost or price standpoint. The base period of performance shall begin on the effective date of award through a 12-month period.

A. SERVICES TO BE PERFORMED

The BOP has requirement to offer inmates opportunities for improvement to their educational levels and workplace skills while being incarcerated. The agreement is for the purpose of providing Advance Occupational Training Program to the incarcerated students at Federal Medical Center, Carswell. The purpose of the classes is to train students for careers in the work force and to provide needed skills for RE-ENTRY employment in the community and to provide skills for existing work details within the institution. The Advanced Occupational Training Programs is to include, but is not limited to the following course:

Cosmetology The Contractor will direct a Cosmetology training program which will focus on required training for students to complete the Texas Department of License & Regulation Cosmetology license requirements. The initial training course is in place and will need to be maintained and updated as required by the State of Texas. The Contractor will work closely with the Supervisor of Education to establish all needed material/resources for this program.

C. PLACE OF PERFORMANCE

The training program will be performed at Federal Medical Center, Carswell. The Contractor will sign the log at control indicating the time of arrival to and departure. Half sessions will not be authorized for payment.

D. INSTITUTIONAL SCHEDULE

Due to the sensitive nature of the correctional environment, the contractor is expected to be prompt in reporting to work to support the inmate accountability policy. The courses shall be instructed using classroom hours with 6 hours of instruction per day or up to 30 hours of instruction per week.

The contractor shall instruct inmate students for one-hour sessions, sessions, typically from Monday - Friday, 8:00 A.M.-11:00 A. M. and 12:00 - 3:00 P. M., including a

(1) hour unpaid lunch break from 11:00 A.M. - 12:00 P.M., excluding federal holidays.

Hours may be adjusted to meet the needs of the institution. Estimated annual hourly sessions are approximately 1500 per 12-month period. The sessions are on a requirements basis therefore schedule and sessions can change.

The schedule shall not exceed thirty (30) hours per week, if the services are performed by an individual. The Contracting Officer’s Representative (COR) will be responsible for defining each weekly schedule. The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Advance notice of schedule changes will be given whenever possible. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. In the event of any absence, the Contractor shall provide replacement coverage. The COR will be responsible for defining each schedule. The schedule is subject to change based on the variable need of the institution(s) and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the COR assigned under this contract. The Contractor’s instructors will need to be at the institution at least fifteen (15) minutes prior to the start of their classes to be processed for entrance and escorted to the program area. The Contractor will notify the COR or Education Supervisor 24 hours in advance of class cancellation or any changes that may affect classes. The contractor must submit a leave slip for documentation of absence for time & attendance purposes upon return. If the Contractor fails to provide coverage, the Government may seek contractual remedy.

When contract employees report to the institution but are unable to perform services due to such delays, the Contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended and the Contractor will be free to leave. The Contractor will not be paid for the remaining unperformed sessions.

However, if the institution requests that the Contractor remain at the institution for eventual performance, the Contractor shall be paid for such sessions. The contractor must provide a time & attendance sheet to the COR each pay period.

E. SCOPE OF SERVICES

The contractor will make available, on a nondiscriminatory basis, Advanced Occupational Training Program with an emphasis in Cosmetology consistent with the requirements of this solicitation. The rules and procedures of Federal Medical Center, Carswell, and all applicable Federal and State laws and regulations in effect during the term of this contract will be adhered to. Due to state statute and licensure requirements, the contractor must provide an instructional program that meets the minimum established state educational requirements for Cosmetology programs. The instructor is required to have an extensive knowledge in teaching the areas related to, at a minimum, the 1,000-hour program recognized by the Texas Department of License and Regulation department. The manner and method of performing the tasks outlined in the statement of work are the sole responsibility and within the sole discretion of the contractor. The contractor shall perform in accordance with accepted professional standards and the methods and guidelines referenced above.

• Provide instruction in Cosmetology as set forth in Lesson Plans and Curriculum created by accrediting school. Establishment of a permanent record of vocation training completed.

• Provide instruction consistent with course requirements provided by accrediting school.

• Enhance course instruction with Live Work and On-The-Job training to meet accrediting school’s expectations.

• Examination and evaluation of students to determine mastery of course work.

F. PROGRAM/CLASSROOM MANAGEMENT

1. The Contractor will train students in Cosmetology with skills to include:

a) Every student will be on a program plan to complete a course study consisting of the minimum state requirements.

b) Students shall perform practical work for the first three hundred hours on manikins only.

2. The Contractor will provide training program that consists of twenty percent (20%) classroom training and eighty percent (80%) live work. (The live work will be performed by students being directly supervised in the completion of the live work on students and/or inmates at the institution using the most up-to-date equipment, to plan work/activity schedules, for understanding this career field.)

3. A course outline which provides job entry skills is required. This course description/outline will provide entry and completion requirements for vocational training.

4. Activities will include various professionally accepted teaching methodologies, which include lectures, class work and individual work. Safety regulations will be adhered to at all items.

5. The Contractor will also have duties and responsibilities for the maintaining of supplies and inventories. The contractor will assist in paperwork which will be completed for testing the inmate participants for certification in this program. The estimated inmate enrollment will be equivalent to a 25-student minimum per class. The contract will ensure the instruction in each program area includes those components that will lead to successful completion of that course. Certificates of Completion for each course will be awarded to each student upon successful completion.

G. SUPPLIES AND EQUIPMENT

Classroom equipment, books, and other related supplies will be provided by Federal Medical Center, Carswell. Equipment not provided by the Education Department will be provided by the contractor. The Contractor and/ or their instruction(s) will not bring in or remove any equipment, tools or class supplies without prior approval of the Supervisor Education.

H. ACADEMIC, EXPERIENCE AND/OR SPECIAL QUALIFICATIONS

REQUIREMENTS

The successful contractor shall possess a Vocational Certification in Cosmetology from an accredited college, technical school or university and/or experience in instruction in a cosmetology field and be certified by the Texas Department of License & Regulation as a Cosmetology Instructor and maintain a valid license. The instructor must meet the teacher certification requirements for the state of Texas, have at least one year's experience in a related field, and have an extensive knowledge of teaching the areas related to the 1,000-hour program.

All contract instructors assigned to provide instruction as part of this contract must demonstrate knowledge of cosmetology.

Quoters must specifically identify the individual that will be performing these services under any subsequent contract award. The quoter must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. All Contractors must submit with their quote a resume, photocopies of documents evidencing accreditation, education, and training.

I. INMATE MANAGEMENT

The Contractor must agree to adhere to all regulations prescribed by Federal Medical Center, Carswell for the safety, custody, and conduct of inmates. The custody of federal inmates remains a primary responsibility of the designated facility. The provision of services under this contract will require frequent and unsupervised contact with inmates.

The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the contractor’s scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The contractor will report any infractions of rules of regulations by any inmate to the Supervisor of Education, the respective facility, or the Contracting Officer’s Representative (COR).

J. CURRICULUM DEVELOPMENT

a) The Contractor shall be capable of teaching adult students at high school level.

The Contractor shall use a variety of teaching techniques to include classroom lectures. The Contractor will update the curriculum as needed to include current skills. Both the Contractor and Supervisor of Education must approve any changes in scheduled programming to the curriculum. The Contractor shall provide a written course syllabus to each student enrolled in the program and copies for the Supervisor of Education or COR. The syllabus shall include the topic, date, and the name of the instructor for each session. A weekly and monthly report of hours logged for each student, an inventory of equipment supplies in/out, and a report of pertinent student conduct/assessment of progress for each student will be provided to the Supervisor of Education or

COR.

The following subjects will be taught:

1. Theory & Classroom Instruction 75 Hours

a) Orientation

b) Career Information

c) State Laws & Regulations

d) Professional Image

e) First Aid

f) Chemistry

g) Electricity

h) Job Seeking

i) Professional Ethics

2. Bacteriology, Decontamination, Infection Control 75 Hours

a) Types & Classifications of Bacteria, Growth & Reproduction

b) AIDS, Biology, Health & Public Sanitation

c) Disinfection, Sterilization, Sanitation, Chemical Agents & Products

d) OSHA

e) Tools, Equipment Use and Safety, Practical Application of

Procedures

3. Shampoo, Rinses, Scalp Treatment, & Related Theory 75 Hours

a) Properties of Hair & Scalp, Hair Growth

b) Hair Analysis & Scalp Care & Practical Application Procedures

c) Shampooing & Related Theory, Practical Application Procedures

d) Chemistry & Use of Shampoo & Conditioning Products

4. Hairstyling & Hair Related Theory 150 Hours

a) Tools & Their Use

b) Wet Hairstyling, Finger Waving, Pin Curls, Roller Curls, Comb-Out

Techniques, Braiding, & Practical Application Procedures

c) Thermal Hairstyling and Pressing, Curling Irons, Blow-Dry Styling, Air Waving, & Practical Application Procedures

d) Artistry of Artificial Hair

5. Hair Cutting & Related Theory 150 Hours

a) Basics of Hair Cutting, Tools & Their Use & Safety

b) Sectioning & Practical Application of Procedures, Guides, Elevations, Cutting High Elevation, Reverse Elevation, Blended Elevation, & Practical Applications & Procedures

c) Razor, Clipper, And Scissor-Over-Comb Technique, Special Effects & Practical Application Procedures

6. Hair Coloring & Related Theory 150 Hours

a) Introduction, Nature’s Color, Client Communication, Color Theory

b) Types of Hair Color, Temporary, Semi-Permanent, Oxidative

Deposit-Only, Non-Oxidative Permanent, Oxidative Lift-Deposit, Hydrogen Peroxide Developers, Chemistry of Hair Coloring

c) Color Application Techniques & Practical Application Procedures

d) Hair Lightening, Special-Effects Highlighting, & Practical Application of Procedures

7. Chemical Rearranging (texture services) and Related Theory 150 Hours

a) Introduction & History, Modern Chemistry, Perm & Relaxing

Products, Chemistry of Products

b) Hair Structure & Chemical Reformation, Rod Selection, Sectioning

& Wrapping Techniques

c) Perming Techniques & Practical Application of Procedures

d) Steps in Chemical Relaxing Processes, Chemical Blow-Out, Soft

Curl Permanent, Safety Precautions, & Practical Application

8. Manicuring & Pedicuring & Related Theory 50 Hours

a) The Nail & Its Disorders

b) Introduction, Shapes of Nails, Equipment, Implements, Cosmetics, & Materials

c) Preparation of Manicuring Table, Plain Manicure, Safety Rules, Individual Nail Styling, Theory of Massage, Hand & Arm Massage, Other Types of Manicures, & Practical Application Procedures

d) Preparation of Makeup Application & Cosmetics for Facial Makeup, Chemistry of Cosmetics, Makeup Application Techniques, & Practical Application of Procedures

e) Lash & Brow Tinting, Artificial Eyelashes, & Practical Applications of

f) Removing Unwanted Hair and Practical Application of Procedures

9. Facials & Related Theory 50 Hours

a) The Skin & Its Disorders

b) Introduction to Facial Treatments, Facial Massage, Facial

Manipulations, & Practical Application of Procedures

c) Facials for Dry Skin, Oily Skin, Comedones, Millia, Acne Packs &

Masks, Light Therapy & Safety

d) Preparation for Makeup Application & Cosmetics for Facial Makeup, Chemistry of Cosmetics, Makeup Application Techniques, & Practical Application of Procedures

e) Lash & Brow Tinting, Artificial Eyelashes, & Practical Application of

f) Removing Unwanted Hari and Practical Application of Procedures

10. Salon Business, Retail Sales 50 Hours

a) Introduction & Fundamentals of Business Management, Opening a

Salon, Business Plan, Written Agreements

b) Licensing Requirements & Regulations Laws, Safely

c) Compensation Packages, Payroll Deductions, Insurance

d) Salon Operations, Policies, Practices, Telephone Use, Advertising

e) Sales Communications, Public & Human Relationships

f) Securing Employment

11. Miscellaneous 25 Hours

a) Miscellaneous items will be applied by the instructor to strengthen student performance; additional topics may be identified by institutional Advisory Council as relevant to current trends within the industry or other related training.

b)

K. INSTITUTION SECURITY AND INVESTIGATIVE REQUIREMENTS

The Contractor agrees to adhere to all regulations prescribed by the institutions in regard to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons and periodic drug detection screening using IONSCAN® technology. The Contractor will be required to attend a one-time orientation program, consisting of approximately four (4) hours, prior to performing any services under this contract. The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at the hourly contract rate.

Contract employees are allowed access to the institution at the sole discretion of the CEO of the institution. The ProgramManager at FMC Carswell is responsible for conducting the appropriate law enforcement check on all contractor staffthatmay need access inside the prison facility. The following investigative procedures will be performed:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions;

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that clause DOJ-03, Personal Security Requirements for Contractor Employees (Nov2021) requires that contractor personnel have a "favorable credit report." Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to FMC Carswell. By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the BPA. This is a condition of the BPA. Finally, the contractor shall be in compliance with 8 CFR 274aregardingemployment of aliens.

L. RESTRICTIONS ON CONTRACT WORKERS

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pickup supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

M. PERFORMANCE CONDITIONS

The Contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above.

The services, although not directly supervised, shall be reviewed by institution Education staff to ensure contract compliance. Contract monitoring reports will be prepared by the COR and maintained in the contract file.

N. NONPERSONAL STATUS

Award of this contract will result in a contractual arrangement only. The service is a contractual arrangement and not a personnel appointment; Payment is based on an end product or the accomplishment of a specific result; The service does not constitute an employer/employee relationship; and The Contractor will not be subject to Government supervision, except for security related matters. However, Contractor performance shall be monitored. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor’s own field of expertise. The COR will periodically evaluate the Contractor’s performance. In this evaluation, if the performance of the Vocational Instructor is deemed unacceptable, that provider will no longer perform those duties. In that event, the Contractor will be responsible for replacing the contract worker.

O. PAYMENT TERMS

Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g). The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903 and prompt payment regulations at 5 CFR Part 1315. The Contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Partial or half sessions will not be authorized for payment.

Contractor, if an individual other than a corporation, upon contract award must complete several Human Resource Management forms. The forms are referenced as follows:

1. Direct Deposit (SF-1199A)

2. Federal/State/City/County Tax forms (as applicable)

3. Employee Locator Form (DOJ-233)

4. Race and National Origin Identification (SF-181)

5. Self-Identification of Handicap (SF-256)