SOW - Colenta Xray PM and Repair 2026 v2.docx

STATEMENT OF WORK

Preventative Maintenance (PM), Repair, and Over & Above for Colenta X-ray Film Processor

1. Scope:

1.1. This Statement of Work (SOW) identifies necessary supplies and services to establish an “on-site” maintenance agreement for PM services with Repair and Parts Option of a Government owned asset located at Fleet Readiness Center Southwest (FRCSW), NAS North Island, San Diego, CA 92135-7058.

1.2. The services requested are to provide PM services with options on one (1) Colenta X-ray Film Processor, model no. M43IC

1.3. The Period of Performance (PoP) for the services requested is for one (1) base year after contract award and four (4) one-year option periods. The PoP for the optional Repair, Parts, and Over & Above CLINS will be for a period of three-hundred sixty-five (365) days after signed contract modification. The inclusion of options is a unilateral right of the Government and does not constitute a commitment to the contractor to exercise the option(s) by the Government.

2. Applicable Documents:

2.1. Colenta Model M43IC X-ray Film Processor Instruction Manual

2.2. LPS NI MATL-0817 C Radiographic Inspection

2.3. NA-01-1A-16 Non-Destructive Inspection (NDI) General Procedures and Process Controls.

2.4. ASTM E 1742 Standard Practices for Radiographic Examination

2.5. MSDS# 202586, 202587, 202588, for AUDEL Developer Solution

2.6. MSDS# 223465, 223464, for AUFIX Fixer Solution

2.7. MSDS# 193391, for ADSTART Developer Starter

2.8. Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form 5512/1

3. Requirements:

3.1. The Contractor is required to provide a Field Service Technician (FST) that is fully trained, and technically knowledgeable of the referenced equipment. The FST must be able to perform all aspects of preventative maintenance and repair in compliance with the Original Equipment Manufacturer (OEM) specifications and current commercial practices.

3.2. The Contractor must provide all labor, tools and material including, but not limited to: cleaning supplies, alignment tools, test equipment, meters, and hardware necessary to complete the requested services.

3.3. PM services should occur monthly, up to twelve (12) times per year at FRCSW’s discretion.

3.3.1. PM services will be scheduled by the Technical Point of Contact (TPOC) as identified at the time of award.

3.3.2. The Government maintains the right to cancel PM services in the event the machine is non-operational.

3.3.3. The Contractor shall perform all services in accordance with the FRCSW work week and daily start and end times. Work shall be performed from Monday through Friday, excluding Federal Holidays, during FRCSW normal operating hours of 0600 to 1430. Work performed outside of FRCSW work week and daily start and end times must be coordinated with the TPOC. Additional work performed outside these hours may not increase the cost of the contract.

3.3.4. Each PM service is required to be completed in one day (8 hours).

3.4. All materials and supplies related to these services that are not personally delivered by the Contractor shall be shipped via traceable means (i.e., FedEx, UPS, USPS, etc.) to the following address:

miguel.padilla23.civ@us.navy.mil / christopher.b.collins24.civ@us.navy.mil FRCSW NAS North Island Quentin-Roosevelt Blvd., Bldg. 36 San Diego, CA 92135-7058

3.4.1. Shipping documents shall clearly identify the TPOC and Contract Number.

3.4.2. The Contractor shall notify the Government when any material has been shipped and the Government shall notify the Contractor when material has been received.

3.4.3. The Contractor shall be responsible for return shipping of core exchanges, tools, support equipment, packaging, and unused material to the appropriate Contractor facility as required.

3.5. The designated service location for the requested services is

FRCSW, Naval Air Station North Island (NASNI) 2nd St.

Building 250, Door 7, Shop 97405 San Diego, CA 92135-7058

4. Specific Requirements:

4.1. Preventative Maintenance (PM)

The PM service shall be performed in accordance with OEM specifications, standards and processes. The service required shall include but is not limited to the following: overall inspection of the equipment’s integrity and performance, basic equipment cleaning, adjustment, replacement of consumable parts, as well as the following specific tasks:

4.1.1. Cleaning the wash rack and tank.

4.1.2. Cleaning the developer rack and tank

4.1.3. Cleaning the fixer rack and tank

4.1.4. Washing the inside of the wash tank with lukewarm water

4.1.5. Cleaning the developer filter with lukewarm water (or replace)

4.1.6. Inspecting all racks for looseness, distortion, and structural integrity. Check rollers for damage that may impact film development

4.1.7. Inspecting worm gear operation for ease of movement

4.1.8. Lubricating drive shaft, worm gears, and drive chain

4.1.9. Running test films after chemical replenishment has been completed

4.1.10. Each service shall include inspection and/or testing of Fixer and Developer tanks including supply tank. If chemicals are oxidized or out of OEM levels, replenishment is required.

4.1.10.1. The Government will provide the following new film processor solutions: up to 2 gallons of Developer, SADEL-210 or equivalent, up to 2 gallons of Universal Fixer, SAFIX-420 or equivalent, up to 1 liter of Developer Starter, ADSTART or equivalent.

4.1.11. Upon completion of PM, the FST will provide the TPOC with a Field Service Report (FSR). The FSR shall include the name of the FST performing the exchanges/repairs, the location and date the work was performed, the services performed, time spent on the service, and a list of recommended parts or services to be performed prior to the next service

4.1.11.1. If during PM service it is determined at any time that the PM service cannot be accomplished due to a potential repair situation or faulty, defective equipment:

4.1.11.1.1. The FST shall suspend PM services and notify the TPOC immediately to determine next course of action.

4.1.11.1.2. The Government will review the FSR and decide whether to modify the contract to complete additional repairs beyond the PM services. The scope of the contract.

4.1.11.1.3. The FST shall not conduct any additional repair or any related services without verbal authorization or an official modification to the contract from the Government via Procurement Contract Officer (PCO).

4.2. Emergent Repair: Services

In the event the FST believes the equipment requires service beyond PM, the FST shall detail these discrepancies on the FSR and notify the TPOC via email. The FST shall provide a quote identifying parts required, parts cost, labor hours required, and labor cost. This Repair CLIN is optional and requires contract modification to exercise.

4.2.1 Upon signed contract modification, the Contractor shall report to FRCSW within 14 days and perform the following but not limited to:

4.2.1.1. Clean, and visually inspect equipment.

4.2.1.2. Identify and replace or repair any/all issues and any defective components. Repair the identified issue(s) and replace all broken components. All repair work shall be performed in accordance with OEM specifications, standards and processes.

4.2.1.3. Reassemble and functionally test to confirm machine is performing to OEM specifications.

4.2.1.4. Provide training to operators, maintenance and engineers regarding any change of operating or maintenance procedures prior to the repair, changes in interface, recommended operational practices to prevent reoccurrence of equipment failure that led to this repair.

4.2.1.5. Repairs must be completed within 120 days signed contract modification.

4.2.1.6. In the event the Contractor determines additional parts and/or services are required, the Contractor shall evaluate the machine for all issues and provide a FFP quote including all labor, parts and material required to return the machine to fully operational per OEM specifications

4.2.1.7. No repairs or additional services, other than those specified, shall be performed without written consent from the Government via the COMFRC Procurement Group (CPG) Contracting Officer unless repairs and services result in no additional cost to the government.

4.3. Material

This Parts CLIN is optional and requires contract modification to exercise. Upon signed contract modification, the Contractor shall provide all approved parts needed to repair the equipment or maintain proper function. Parts can include but are not limited to: rollers, gears, control panels, pumps, chemicals for film developing, sensors, power supplies, belts, and hoses.

4.4. Over and Above

The Contractor shall perform additional required work as approved by the Contracting Officer IAW DFARS 252.217-7028. These types of efforts are deemed warranted as Over and Above the normal service requirements for equipment already inducted under the applicable CLIN’s. The over and above work may include but is not limited to any removal and replacement of parts with OEM or commercially available parts and/or components required for machine repair, maintenance or upgrades.

4.4.1. In the event the Contractor identifies discrepancies and determines that additional parts and/or services other than what is listed on this SOW are needed, the Contractor shall notify the TPOC and Contracting officer via email and supply an FSR detailing these discrepancies as well as a quote to perform the additional work.

4.4.2. The Contractor shall not proceed with any additional work or invoice any additional parts to the Government outside of the scope of this contract without PCO approval and contract modification.

5. Inspection / Acceptance:

The Government will perform an inspection of the equipment prior to the FST leaving the Government service location.

5 Warranty The Government requires the same warranty as commercial customers

6 Special Requirements:

6.1 Base Access:

6.1.1 Security Forms. The Contractor shall coordinate with the TPOC to obtain, complete and submit SECNAV Form(s) 5512/1 and FRCSW Form 5512/5.

6.1.1.1 SECNAV Form 5512/1. Contractor shall submit one SECNAV Form 5512/1 for each individual Contractor personnel requiring base access.

6.1.1.2 FRCSW Form 5512/5. Contractor shall submit one FRCSW Form 5512/5 listing all Contractor personnel.

6.1.2 Upon arrival, all Contractor personnel shall report to the Visitor Control Center (VCC) Bldg.680, which is located near the Main Gate to Naval Base Coronado (NBC), NAS North Island, San Diego, CA. Contractor personnel shall check in and request a Defense Biometric Identification System (DBIDS) card. Only personnel in compliance with Section 8.1.1 will receive a DBIDS. Contractor personnel that do not possess a DBIDS will be refused entry to NBC.

6.1.3 Following receipt of a DBIDS, Contractor personnel shall coordinate with the TPOC to obtain visitor badges through the FRCSW Quarterdeck, located in Building 94. Contractor personnel shall submit a federally issued identification card to obtain a Visitor badge.

6.1.4 Contractor personnel shall report to FRCSW Quarterdeck at Building 94 before start of daily work to obtain visitor badges. Visitor badges shall be worn and visible at all times while on FRCSW work site.

6.1.5 After completion of daily work Contractor personnel shall return visitor badges to FRCSW Quarterdeck at Building 94.

6.2 Cybersecurity Compliance

6.2.1 Requirement for Cybersecurity Maturity Model Certification (CMMC) Status:

6.2.1.1 The contractor shall achieve and maintain CMMC Level 1 or above in accordance with DFARS 2.52.204-7021 for each Contractor information system that will process, store, or transmit Federal Contract Information (FCI) used in performance of the contract.

6.3 Government key personnel:

6.3.1 TPOC: miguel.padilla23.civ@us.navy.mil 619-545-3053

6.3.2 TPOC Alternate #1: frank.c.lafalce.civ@us.navy.mil

6.3.3 TPOC Alternate #2: christopher.b.collins24.civ@us.navy.mil 619-545-2721

6.3.4 Acquisition: khoi.a.nguyen2.civ@us.navy.mil 619-545-2481