SOW - Chancery Swimming Pool Changing Room Refurbishment.docx

Chancery Swimming Pool Changing Room Refurbishment U.S. Embassy Kuala Lumpur, Malaysia Scope of Work Jul 2026

1. DESCRIPTION

The U.S. Embassy Kuala Lumpur requires professional refurbishment services for the Chancery swimming pool changing room facilities, including the male and female changing rooms and open shower area. The project's primary goal is to replace the existing deteriorated finishes and fixtures, and install new modern, durable materials and equipment to restore functionality, improve aesthetics, and ensure compliance with health and safety standards. The contractor shall provide all necessary labor, expertise, equipment, materials, and oversight to complete the upgrading works in a safe, professional, and timely manner.

As part of this project, contractor safety oversight will be implemented in accordance with 14 STATE 46762 and the Safety, Health and Environmental Management (SHEM) guidelines to ensure the safety of both contractors and the Embassy community. Additionally, the contractor must comply with FAR 48 CFR 52.222-50, "Combating Trafficking in Persons", to prevent forced labor and human trafficking in the performance of this contract.

2. OBJECTIVES

The primary objectives of this project are:

· To refresh the swimming pool toilet and changing room facilities to meet modern standards of functionality, hygiene and aesthetics.

· To replace plumbing, electrical and ventilation systems to meet current safety and operational standards.

· To ensure all work is performed in compliance with applicable U.S. and local safety, health, and environmental regulations.

· To ensure ethical labor practices and compliance with anti-trafficking requirements as outlined in FAR 52.222-50.

· To complete all works with minimal disruption to Embassy operations and swimming pool facility users.

3. SCOPE OF WORK

All deliverables must be compliant with the latest OBO Design Standards in addition to any local health, safety and environmental requirements.

· The Contractor shall comply with IBC 2021, as modified by OBO Design Standards 2025 or the local building code, whichever is more stringent, for the execution of the pool refurbishment works.

· The Contractor shall comply with the mandatory OBO Guide Specifications applicable to this project.

· The Contractor shall provide a method statement for the refurbishment works, material specifications and any technical documentation related to the project, to the satisfaction of the Facility Manager/COR.

· The Contractor shall perform additional testing or investigations deemed necessary to determine the actual site conditions, including any structural or mechanical integration with the existing pool infrastructure.

· The Contractor shall engage any specialists or trades necessary to facilitate the refurbishment activities.

3.1. MALE & FEMALE CHANGING ROOM

3.1.1. DEMOLITION AND REMOVAL

· Demolish and remove existing floor and wall tiles (including open shower areas), ceiling systems, lighting fixtures, fans, doors, sinks, mirrors, benches, cubicles, and associated accessories without damaging structural elements.

· Trace back and remove all abandoned or unused plumbing lines, capping them flush at the active main source to eliminate dead legs.

· Disconnect, remove, and dispose of the rooftop solar water heating system. Patch, seal, and warrant all affected roof penetrations.

· Demolish and remove all other obsolete, damaged, or non-compliant plumbing and electrical infrastructure.

· Maintain a safe, clean working environment and promptly cart away all debris from the site.

· Dispose of all demolished materials at the contractor's own authorized dumping site, use of Embassy dumpsters is strictly prohibited.

· Recycle old materials where economically and operationally feasible.

3.1.2. MECHANICAL AND PLUMBING

· Supply and install domestic/potable piping using new copper pipes with welded joints. Conduct leak tests on all piping prior to concealing pipes for floor and wall concealed pipe runs.

· Install new water supply and drainage pipes as required. Supply water pipes must be made of copper, concealed, and equipped with isolation valves.

· Modify existing plumbing to suit new plumbing fittings using only copper pipes.

· Test all plumbing systems for leaks and proper functionality prior to concealment and upon completion.

· Supply and install internal scupper drain toilet steel grating in the changing room areas. Ensure proper drainage flow and functionality.

· Supply and install 8 units of window-mounted exhaust fan complete with exterior weather shutters and interior grilles.

· Repaint external perimeter storm drain external steel grating with 1-layer red oxide anti-rust primer and 2 layers gloss paint finish.

3.1.3. FINISHES (FLOOR, WALL AND CEILING)

· Make good and re-screed existing walls and floors for new finishes in the changing room areas. Ensure all surfaces are properly prepared, level, and ready for new installations.

· Replace existing floors and lay down new flooring with sufficient gradient and drainage points. New floor tiles shall be non-porous and non-slip, allowing easy cleaning and preventing the build-up of fungus and bacteria. The finishing color shall be advised by the Facility Manager.

· Remove existing grout and replace with water-resistant tile grout (Sika brand preferred, or equivalent/superior alternative) to prevent the build-up of fungus and bacteria.

· Supply and install new wall tiles for the changing rooms and open shower area. Ensure proper waterproofing and grouting of all tiled surfaces.

· Make good existing countertops with new tile finishes in the changing room areas.

· Supply and install 2x2-foot PVC laminated gypsum moisture-resistant ceiling tiles or /superior alternative with tee, with 10% additional spares.

· Make good existing external walls and apply 1 layer primer and 2 layers ICI Jotun Weather Shield Emulsion paint. Ensure proper surface preparation and paint application techniques.

· Patch and repaint all existing walls as required.

3.1.4. ELECTRICAL

· Supply and install new electrical fittings for light fixtures, exhaust fans, wall-mounted fans as specified and additional 2 units of GFCI power outlet for hand dryer and cleaning purposes.

· Relocate existing electrical services, including switches and power outlets as needed. All metal conduits shall be concealed.

· Supply and install 24 units of LED downlight, complete with realigned wiring, in the changing room areas.

· Supply and install 4 units of industrial wall-mounted fan.

3.1.5. SANITARY FIXTURES AND FITTINGS

· Replace all plumbing fixtures and fittings with modern, water-efficient models. Install all necessary waste traps, connections, and accessories. Use mold- and mildew-resistant caulk throughout.

· Water Closet: Supply and install 5 units of new closed-coupled washdown water closet, seating type (S-trap and P-trap as required). Brand/Model: Sorento SRTWC 8608-RL

· Shower: Supply and install 3 units of new shower systems, complete with new mixer for hot and cold water. Brand: Sorento

· Hand Bidets: Supply and install 5 units of new toilet hand bidets. Brand: Sorento

· Toilet Cubicle: Supply and install 8 units of new compressed laminate cubicle toilet doors and frames, complete with accessories.

· Wash Hand Sink: Supply and install 1 unit of new wash hand sink bowls, complete with accessories and waste traps.

· Tap: Supply and install 2 units of new wash hand sink tap, mixer type (hot and cold), complete with accessories.

· Shower Rose: Supply and install 3 units of shower rose, complete with realigned cold water supply copper pipes.

· Wall-Mounted Shelf: Supply and install 3 units of wall-mounted shelf for the showers.

· Wall-Mounted Hook: Supply and install 4 units of wall-mounted hook rail/board (above the benches).

· Door Hook: Supply and install 3 units of triple towel hook for the showers and 5 units of single hook for the toilets.

3.1.6. FURNITURE AND ACCESSORIES

· Supply and install 4 units of seating benches (indoor bench chairs).

· Supply and install 2 units of shelf cabinet.

· Supply and install 2 units of vanity mirror and 3 units of full-body mirror.

· Install all furniture items securely and safely.

The Contractor shall advise on any other existing devices to be relocated and any additional tasks required to complete the project.

3.2. TESTING AND COMMISSIONING

· Conduct water pressure testing of all plumbing installations.

· Test all lighting fixtures and electrical connections.

· Verify proper operation of all sanitary fixtures and fittings.

· Test drainage systems for proper flow and leak-free operation.

· Document all test results and submit to the Facility Manager/COR for review.

· Test all ventilation and exhaust fan systems for adequate airflow.

· Address any deficiencies identified during testing at no additional cost to the Embassy.

3.3. ACCEPTANCE CRITERIA

· Successful completion of all demolition, installation, and finishing works.

· Submission and approval of the method statement and shop drawings for refurbishment works.

· All sanitary fixtures, plumbing, lighting, drainage, and ventilation systems functioning properly as verified through testing.

· All finishes installed to a high standard of workmanship and aesthetics.

· Submission of a comprehensive completion report with all required documentation, including as-built drawings.

· All deliverables reviewed and accepted by the Facility Manager/COR.

4. GENERAL REQUIREMENTS

4.1. WORK SCHEDULE

· Work shall be conducted Monday through Friday between 8:00 AM and 5:00 PM.

· Noisy, dusty or disruptive work shall be coordinated with the COR and may only be performed on weekends, after normal office hours or on holidays with prior approval.

· The contractor shall provide personnel and vehicle access registration details at least one working day prior to the intended work.

· The contractor will be escorted by Embassy staff while onsite.

4.2. SAFETY REQUIREMENTS

The contractor shall comply with the following safety requirements:

· Accident Prevention: The contractor shall adhere to 48 CFR 36.513 and FAR 52.236-13 for accident prevention.

· DOSAR Additional Safety Measures: The contractor shall comply with DOSAR 652.236-70 and any additional safety measures outlined in this SOW.

· Work-Specific Safety and Health Requirements: The contractor shall develop a Safety and Health Plan and Activity Hazard Analyses (AHAs) that address hazards identified in the SOW. These documents must be submitted to the COR and approved by the Post Occupational Safety and Health Officer (POSHO) prior to the commencement of work, in accordance with 15 FAM 967(c).

· Applicable Standards:

· For construction projects: U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual – EM-385-1-1.

· For service projects: U.S. OSHA Standards.

· For local compliance: The contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters, provided they are consistent with the requirements of the contract.

4.3. TOOLS AND EQUIPMENT

· The contractor shall provide all tools, equipment, supplies and fuel necessary to fulfill the requirements of this SOW.

· Tools and equipment must be maintained in good working order, with all guards and safety protections in place.

4.4. PROTECTING WORK AREAS

· The contractor shall cover and protect existing fittings, work areas and flooring, with special consideration for smoke detectors to prevent inadvertent activation.

· Any damage caused by the contractor’s negligence shall be repaired at the contractor’s expense.

4.5. TRASH DISPOSAL AND CLEANING

· The contractor shall dispose of all debris daily and may not use Embassy dumpsters.

· The contractor shall maintain a clean work area throughout the project and ensure all surfaces are free of dust, marks or stains upon completion.

4.6. PRODUCT SAMPLES

· The contractor shall submit physical material samples, product spec sheets or shop drawings for all materials to the Embassy for approval prior to ordering and installation.

5. REPORTING REQUIREMENTS

· Submit progress reports to the COR, including updates on milestones, challenges and any deviations from the approved schedule.

· Immediately report any injuries requiring more than first aid to the COR.

6. SECURITY AND ACCESS

· The contractor shall comply with all Embassy security protocols, including personnel and vehicle registration.

· All work areas shall be secured to ensure the safety of Embassy staff and visitors.

7. DELIVERABLES

The contractor shall provide the following deliverables:

· Method statement for all phases of work

· Shop drawings (prior to commencement)

· As-built drawings (upon completion)

· Visualization of the final product

· Material samples and product data sheets

· Safety Data Sheets (SDS) for all chemicals

· Water pressure and electrical test results

· Safety and Health Plan and Activity Hazard Analyses (AHAs)

· Comprehensive project completion report

· Any additional documentation as requested by the COR

8. COMPLIANCE REQUIREMENTS

The contractor shall comply with the following standards and regulations:

· IBC 2021 and OBO Design Standards 2025

· OSHA Standards: Worker safety requirements.

· EM 385-1-1: U.S. Army Corps of Engineers Safety and Health Requirements Manual.

· FAR 52.236-13: Accident prevention.

· DOSAR 652.236-70: Additional safety measures.

· FAR 52.222-50: Combating trafficking in persons.

· Local Regulations: Compliance with local labor laws, safety regulations and practices.

9. COMBATING TRAFFICKING IN PERSONS

The contractor shall comply with FAR 48 CFR 52.222-50, "Combating Trafficking in Persons", which prohibits the use of forced labor, human trafficking and other exploitative practices in the performance of U.S. Government contracts.

9.1. PROHIBITED ACTIVITIES

· Engaging in severe forms of trafficking in persons.

· Procuring commercial sex acts.

· Using forced labor in the performance of the contract.

9.2. CONTRACTOR RESPONSIBILITIES

· Notify employees and subcontractors of the U.S. Government’s policy prohibiting trafficking in persons and forced labor.

· Take appropriate action, including termination, against employees or subcontractors who violate this policy.

· Report any violations of this policy to the COR immediately.

9.3. COMPLIANCE MONITORING

· Cooperate fully with audits, investigations or other compliance monitoring activities conducted by the U.S. Government or its representatives.

9.4. SUBCONTRACTOR FLOW-DOWN

· Include the substance of this clause in all subcontracts and agreements related to the performance of this contract.

10. ATTACHMENT 1: EXISTING LAYOUT

Sample Final Product

11. APPROVAL AND ACCEPTANCE

This SOW is subject to approval by the Contracting Officer (CO) and Contracting Officer Representative (COR). All deliverables must meet the acceptance criteria outlined in Section 3.3.

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