SOW Bldg 1825 Lightning Protection System.docx

Statement of Work – Building 1825 Lightning Protection System Upgrade & Acceptance Testing

STATEMENT OF WORK

BUILDING 1825 LIGHTNING PROTECTION SYSTEM UPGRADE & ACCEPTANCE TESTING

MALMSTROM AIR FORCE BASE, MT

29 DECEMBER 2025

SECTION 1

DESCRIPTION OF SERVICE

This is a non-personal service (s) requirement to upgrade the lightning protection system at Building 1825 at Malmstrom AFB to meet current standards, test it, and certify it per NFPA 780 Chapter 8.

1.1 GENERAL REQUIREMENTS

Provide all items, articles, materials, operations, or methods listed, mentioned or scheduled on the drawings and/or as specified herein, including all labor, materials, equipment, and incidentals necessary and required for completion a lightning protection system (LPS) upgrade and inspection. The LPS system cables shall be upsized to AWG 4/0 (approximately ½”) copper to bring the system up to code, and a small quantity of frayed cable will be replaced. The LPS inspection shall be compliant with the most current edition of NFPA 780. The Contractor shall provide and deliver to the United States Air Force a hard copy and a digital CD of the acceptance testing results and the UL Lightning Protection Inspection Certificate for the facility. The UL Lightning Protection Inspection Certificate shall be certified to NFPA 780 Chapter 8. The Contractor shall have attended and completed the Senior Inspector AMMO 50 training or equivalent.

1.2 SUMMARY OF WORK

1.2.1 The Contractor shall provide all labor, equipment, and materials to upgrade and perform acceptance testing of the lightning protection system at Building 1825 per the Uniform Facilities Criteria (UFC).

In summer 2025, a UL inspector performed UL testing and evaluated the UL system for compliance with NFPA 780 Chapter 8. The Contractor could not certify the system because it did not comply with NFPA 780 4.5.4.5.1; this regulation states that overhead ground wires shall have a minimum cross-sectional area equal to that of the main conductor. The upgrade shall consist of removing the existing overhead conductors and replacing them with ½” cables to comply with NFPA 780. The Contractor shall also replace a small quantity of frayed cable on Pole #5. See the attached photograph.

The acceptance testing shall be performed by an independent 3rd party and shall include identifying and inspecting all test points for the grounding system connection and bonds, providing a sketch with identified test points, testing each grounding system connection or bond to ensure resistance-to-ground is 25 ohms or less, recording the resistance measurement on a copy of the test form, UL Certification, and submitting the results of each test to the Requirement Owner or Point of Contact (POC).

1.2.2 The Contractor shall submit a detailed report of work accomplished. The Contractor shall provide a hard copy and a digital CD of the acceptance testing results. The Contractor shall also provide a hard copy and a digital copy of the UL Lightning Protection Inspection Certificate for the facility.

1.2.3 The Contractor will need to be on an EAL for access to the WSA. See Section 2.8 Restricted Area Requirements for additional requirements.

1.2.4 Work shall be conducted in accordance with manufacturer’s specifications and recommendations.

1.3 EQUIPMENT SPECIFICATIONS

1.3.1 Test equipment. Only instruments designed specifically for earth-ground systems are acceptable for ground resistance testing. Test instruments must be in good working order and calibrated in accordance with manufacturer’s recommendations. The Contractor shall provide documentation of last calibration for their testing equipment.

1.3.2 Lift. The Contractor will supply a man-lift.

1.4 EXECUTION

1.4.1 The acceptance testing must be done after the ground has been dry for 3 consecutive days.

1.4.2 The Contractor shall identify all test points for the grounding system connection and bonds and provide a sketch.

1.4.3 The Contractor shall perform the following electrical tests and submit the results of each test to the Contracting Officer:

a. Bonding (Resistance) Tests. A maximum resistance of 1 ohm is permitted across each bond. If the resistance measured during continuity tests is greater than 1 ohm, check for deficiencies, record the results, and submit with the reading paperwork for Contractor to repair.

b. Earth Electrode Tests. The maximum resistance to earth must not exceed 25 ohms.

c. Test Equipment. Test instruments must be in good working order and calibrated in accordance with manufacturer’s recommendations. The Contractor shall provide documentation of the last calibration for test equipment and submit it with the testing documentation for Government records.

1.4.4 The Contractor shall provide all results to the POC at the end of each day. Include any identified deficiencies in the report, along with recommendations to address the issues.

1.4.5 After acceptance testing is completed, the Contractor shall provide a hard copy and a digital copy of the UL Lightning Protection Inspection Certificate. Rolling ball drawings are to be completed by the Contractor and submitted to the Government.

1.5 GOVERNMENT SUPPORT

1.5.1 The Government will be responsible for removal of all auxiliary equipment that would impede project execution by the Contractor.

1.5.2 The Government will provide an escort into the WSA if required.

1.6 UTILITIES

1.6.1 All reasonable quantities of utilities will be made available from existing utilities to the Contractor without charge. Any temporary connection or lines that may be required will be installed, maintained, and removed by the Contractor at his own expense and in such a manner satisfactory to the POC. Removal of such connections or lines will be accomplished prior to final acceptance of the construction.

1.6.2 The Contractor shall provide any necessary portable power.

1.7 CONTINUED USE OF FACILITIES

1.7.1 Buildings, structures, facilities, and utilities will continue in use by the Government during this contract.

1.7.2 The Contractor shall notify the Contracting Office and the POC at least three (3) days prior when a no-work condition will occur for more than one day by the Contractor or sub-contractors.

1.8 CONSTRUCTION NEAR UTILITY SYSTEMS

1.8.1 The Contractor shall be responsible for processing his own Work Clearance Request (AF Form 103), commonly known as a "Digging Permit," and coordinating with Government inspectors as required. The Contractor is responsible for obtaining all coordination signatures for the permit. The approved permit shall be valid for a period not to exceed 90 calendar days. Detailed permit forms, procedures and guidelines shall be provided to the Contractor during the Pre-performance Conference.

1.8.2 The Contractor shall mark all excavations he will do, at least five (5) workdays prior to needing existing utilities marked by the Government.

1.8.3 It is the sole responsibility of the Contractor to make all requests for locates and utility marking by the private sector. NOTE: Private companies supply numerous utilities and services on Malmstrom Air Force Base. The AF Form 103 does NOT address coordination with private companies. Requests for locates by private firms shall be performed by the Contractor in accordance with State of Montana and Federal regulations.

1.8.4 The Contractor shall be responsible for maintaining all utility markings. TO THE MAXIMUM EXTENT POSSIBLE, ELIMINATE PERMANENT MARKINGS ON PAVEMENT AND CURBS. Location marks shall be removed after 14 calendar days if not used. All markings shall be accomplished with water-based chalk (Aervoe Pacific Inc. 1-800-227-0196 or equal). No paints will be used.

1.8.5 Digging within three (3) feet of buried communications cables, environmental monitoring wells, electrical cables, irrigation systems, and gas lines shall be performed by hand digging or “hydrovac” until the utility is exposed. The Project Inspector shall be notified three (3) days prior to digging within a three (3) foot area near the subject utility. A representative from communications (Telco) must be present during excavation of communications cables. The cable/piping routes must be marked prior to excavation in the area. Once the subject utility is exposed, mechanical excavation may be used if there is no chance of damage occurring to the cable or piping system.

1.8.6 The Contractor shall be held responsible for any damage to a marked or identified utility by excavation procedures.

1.9 WORK SCHEDULE

1.9.1 Working hours for the Contractor shall normally be between the hours of 7:00 a.m. and 5:00 p.m. Monday through Friday, excluding Saturdays, Sundays, Federal Holidays, and when the base is officially closed by the base commander.

Base Closure: Any work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

1.9.2 The Contractor is not required to provide routine service on the following Recognized Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. NOTE: Normally, if the holiday falls on Saturday, it is observed on the Friday prior. If the holiday falls on Sunday, it is observed on the Monday after.

1.9.3 If the Contractor desires to work during periods other than those described above, additional Government inspection forces may be required, at no added cost to the Government. The Contractor must notify the Contracting Officer and POC five 5 days in advance of the Contractor’s intention to work during other periods to allow assignment of additional inspection forces when the POC determines that they are reasonably available. If such inspection forces are reasonably available, the CO may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, adjustments to the contract price may be made periodically as directed by the CO.

1.10 PERIOD OF PERFORMANCE

The Contractor shall have all required work and tests completed no later than 90 calendar days from the issuance of the Notice to Proceed.

SECTION 2

CONTRACTOR REQUIREMENTS

2.1 CONTRACTOR CERTIFICATIONS

The Contractor shall have a valid Contractor’s License, or hire sub-contractors with a valid Contractor’s License with the State of Montana Contractors Licensing Board.

2.2 CONTRACTOR VEHICLES AND EQUIPMENT

2.2.1 The Contractor shall provide all vehicles and equipment necessary to accomplish the contract work. Power equipment shall be equipped with safety and noise limiting devices. The equipment shall be in a safe and efficient operating condition.

2.2.2 The Contractor shall not park vehicles in the project area during non-working hours. The Contractor may park vehicles in the dirt parking area north of the WSA.

2.2.3 All Contractor vehicles and equipment will be clearly marked with the company name.

2.3 HOUSEKEEPING AND CUSTODIAL SERVICES

2.3.1 The Contractor must maintain the Contractor assigned areas in a clean, safe, and sanitary condition. The Contractor shall remove trash from all the work areas, store all flammables in an approved flammable storage container, and ensure the area is left in an orderly manner at the end of the workday.

2.3.2 The Contractor’s employees may use the nearest sanitary facilities available to the project site. The Contractor shall not use facilities in controlled or restricted areas in accordance with security requirements.

2.3.3 Waste generated by the Contractor in performance of the services specified in this contract shall be disposed of by the Contractor off base in compliance with State and Local ordinances, including hazardous materials in which proper disposal instructions shall be complied with. All trash, debris, and refuse caused by the project shall be removed and disposed of, and shall be deposited in an approved receptacle or container furnished by the Contractor. The project site shall be cleaned at the end of each workday.

2.4 ENVIRONMENTAL, SAFETY, AND HEALTH

2.4.1 The Contractor shall comply with all existing Occupational Safety and Health Act (OSHA) standards of safety at all times in the performance of this contract. Hazards to the safe use of the premises due to the Contractor's work and/or equipment shall be suitably marked at all times. Pedestrian and vehicle traffic ways shall be kept clear and unobstructed.

2.4.2 The Contractor shall immediately report any and all injuries and damage involving Contractor, his employees, Air Force civilians, or military personnel to the Quality Assurance Evaluator (QAE) and the Wing Safety Office.

2.4.3 The Contractor shall cooperate fully and assist Government personnel in any Government investigation of the mishap, until released by the mishap investigative authority through the Contracting Officer. Safety personnel shall have the right, at any time, to investigate and report all mishaps involving Air Force personnel and property. The Contracting Officer and Contractor Safety Representative may accompany Air Force mishap investigation personnel, but may not release information regarding the mishap without written approval from the Air Force Safety investigating official or senior installation commander.

2.4.4 The Contractor shall maintain records of Contractor employee’s occupational injuries, illnesses, and other related activities as required.

2.4.5 The Contractor shall comply with the highest degree of environmental protection or safety practices where any disagreements between requirements may exist.

2.4.6 The Contractor shall be liable and responsible for determining and maintaining compliance with all applicable Federal, State, and local environmental laws or regulations.

2.4.7 The Contractor shall be liable and responsible for the reporting and clean-up of any hazardous chemical discharge or spills resulting from Contractor negligence.

2.4.8 The Contractor shall be liable and responsible for all costs resulting from non-compliance, whether accidental or intended. This includes any fines or corrective actions assessed by any regulatory or governing agency due to the actions or omissions of the Contractor in carrying out his duties.

2.5 FIRE PREVENTION

The Contractor shall establish and implement procedures to ensure careful handling and storage of flammable and combustible products in accordance with the National Fire Protection Association (NFPA) Standard 30 and National Fire Codes.

2.6 ANTI-TERRORISM (AT) AWARENESS TRAINING

In accordance with DoDI O-2000.16v1_AFI 31-145-O, Antiterrorism (AT) Program Implementation, ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures.

2.7 FORCE PROTECTION

Contractor personnel are required to abide by all real-world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry and searches of hand carried items.

2.8 RESTRICTED AREA REQUIREMENTS

2.8.1 Within the restricted area(s) photography and cell phones are not authorized. Personnel will be monitored when performing work in the WSA. The contractor will enter through the Entry Control Point at the WSA.

2.8.2 Scheduling of Work: The Contractor shall submit to the 341 Security Forces Squadron, Operation Section, through the Contracting Officer a work plan delineating work areas, work crews, and the size of each crew. The work areas will be definitive showing their relationship to roadways, adjacent structures, and the restricted area. The approved work plan shall be kept current. Construction shall be scheduled to proceed in a logical construction sequence and sufficient approved materials shall be on hand to complete entire segments of work as scheduled.

2.8.3 Escorts: Planning shall stress the need for a minimum number of escorts by localizing each segment of work. One Air Force escort shall accompany each work activity of six people or less, depending upon the task to be performed. The escorts will normally be available from 7:30 a.m. to 4 p.m., Monday through Friday. At the preconstruction conference, the Contractor shall be prepared to discuss the number of escorts they will require, and any work schedule change(s) proposals. When the work requires Contractor personnel to exit and reenter the area several times daily, they will be escorted between the work area and the Entry Control Point. Therefore, these activities shall be kept to a minimum.

2.8.4 Work Area Restrictions restrictions during Air Force Inspections, Exercises, and Investigations: Contractor personnel may be required to leave the area or stop working and relocate within the area during Air Force inspections and exercises. For certain Air Force actions, the Contractor will be prohibited from entering specified areas. If personnel are already in the restricted area, they may be allowed to relocate or may be required to exit the area entirely. Notice of this exclusion period will be provided to the Contractor as soon as possible, but due to the nature of the inspection, this notification may be less than 48 hours in advance of the shutdown. During certain actual exercises and investigations, Contractor personnel will be under increased surveillance although they may not be working near the area affected. If the Contractor personnel are involved in the investigation, these personnel can continue with their work. Convoy movements of strategic Air Force resources may necessitate Contractor personnel being asked to relocate to an area sufficiently away from the convoy movement until convoy has safely passed.

2.8.5 Entry Authority List (CEAL): EAL(s) will be prepared by the unit or agency responsible for monitoring or administrating the contract. The EAL(s) must be signed by the preparers unit commander or agency chief, and then forwarded to the Installation Commander or designated representative for final approval. Contractor vehicles must be listed on the EAL(s) including year, make, model, VIN, and license number as stated on registration. Privately Owned Vehicle(s) are not authorized within the Weapons Storage Area. The Contractor shall submit a list of personnel, including subcontractors, who will work within or adjacent to the restricted area(s). This list, which shall contain the name (Last, First and MI), address, Civilian Agency Affiliation, clearance information (If applicable), and social security number of each employee, no later than four weeks prior to initial start of work. This list shall be submitted on stationary with the company's letterhead and be signed by a responsible member of that company. After the list has been submitted, it will be the Contractor’s responsibility to keep the list current. In addition to the 14-day notification as noted above, not less than every 2 weeks, the Contractor shall submit a complete up-to-date list of persons desiring access to restricted area to include any additions or deletions made to the list during the preceding 2 weeks. The information listed above must be provided for new employees whose names were not listed on the initial list at least 2 weeks prior to the time said new employees need access to the restricted areas. Employees who have terminated employment or who have been dismissed must be identified and removed as soon as possible from the entry authority list but no later than 24 hours after termination. Only those employees with base entry badges whose names are on the list will be permitted entry into the restricted area.

2.8.6 Entry Procedures: Contractor personnel will be subject to personal search and or transfrisk upon entering and leaving the WSA and will be escorted into the restricted area. Prior to entering and exiting the restricted area, Contractor personnel will be logged in and signed out on an Air Force Form at the entry control point by the escort official. The entry controller will check the employee's badge and one other form of photo identification against the prepositioned entry authority list prior to authorization of entry. Contractor personnel will be allowed access to the entry control area on a first-come, first-serve, in-and-out basis with other personnel who may be requiring entry to or exit from the area. One exception to this is, emergency personnel responding (such as fire, ambulance and Security Forces) will be given priority entrance and exit at all times. NOTE: The Contractor shall include in the base bid a 30-minute delay in enter the WSA and a 30-minute delay to exit the WSA. Over the course of the project if the average time exceeds 60 minutes per day, the additional delays will be paid as discussed in Para 3.1.D. The contractor and the project inspector will verify the delays and include them in the QC report for the day.

2.8.7 Vehicle search procedures will be in effect at all times upon entering and leaving the WSA. Each time a Contractor vehicle enters the vehicle entrapment area at the Weapons Storage Area, the vehicle will be searched by a Security Force member and observed by the escort official and escortee. Exterior bins and compartments shall be accessible for inspection. The entrapment area will accommodate one vehicle at a time. Primary emphasis of the searches will be placed on locating large obviously explosive devices, unusual objects, intruders, and other objects of suspicious nature. Contracting vehicles will be allowed access to the entrapment area on a first-come, first serve, in-and-out basis, with other vehicles requiring entry or exit from the area. The same two exceptions stated above apply

2.8.8 Flame and Spark Producing Devices: The use of flame and spark producing devices within the Weapons Storage Area is discouraged. Flame and or spark producing equipment (i.e. Cutting torch, or similar devices) required to accomplish work will only be allowed after written approval from the Contracting Officer. The Contractor will give the base fire department 24-hour prior notification so that arrangements can be made to have a base fire truck standby during the period the device is in use. Smoking is permitted in designated area’s only.

2.8.9 The work area, if practical, shall be fenced by the Government. Contractor personnel will be restricted to the project construction area within and adjacent to the restricted area. If fencing is erected, the fenced area cannot block access to other structures or hinder emergency or security forces..

2.8.10 Existing lighting for security purposes must be functional at all times during the hours of darkness. Deficiencies in security lighting or power shall be repaired and replaced prior to the end of the workday.

2.8.11 Motorized Equipment.

a. Unattended vehicles inside or within 100 feet of a restricted area shall be rendered immobile by removing the keys or by other suitable means.

2.8.12 Fire Extinguishers. Motorized equipment operated within the WSA shall be equipped with fire extinguishers as follows:

a. Pickup truck or other light passenger vehicles: one extinguisher per vehicle, rating 5 BC.

b. All other trucks and heavy motorized equipment: two extinguishers per vehicle, rating 10 BC.

2.8.13 Contractor shall not stockpile equipment within 30 feet of interior/exterior of a perimeter fence. No stockpiles shall exceed 72-inches in height at the end of the workday. All equipment that has enclosed compartments/attachments that cannot be easily inspected, e.g. water trucks, concrete trucks, etc, shall be removed from the WSA at the end of each workday.

2.8.14 Existing Power System: Power outages affecting intrusion detection system shall be requested in writing and approved a minimum of 48-hours in advance of the outage with the 341 Security Forces Squadron, Operations Section through the Contracting Officer.

SECTION 3

ADMINISTRATION AND INSPECTION

3.1 ADMINISTRATIVE RECORDS

All records, documents, and associated papers provided by the Government and generated during the period of this contract shall become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents, and associated papers shall be available for review.

3.2 INSPECTION

3.2.1 The 341st Civil Engineer Squadron will provide a Quality Assurance Evaluator (QAE) to verify accomplishment of work. The QAE will be the spokesman for compliance with base standards. Controversies between the QAE and the Contractor will be resolved by the Contracting Officer. If, for some reason, a change in the primary or alternate QAE is required, the Contractor will be notified in writing by the Contracting Officer. The Contractor shall coordinate Contractor activities with the 341st Civil Engineer Squadron.

3.2.2 The Contractor shall notify the QAE of their estimated work completion date at least three (3) days in advance, to verify accomplishment of work and receive Contractor work report. Any deficiencies found shall be rectified by the Contractor and the Contractor shall inform the QAE upon completion.

SECTION 4

GOVERNMENT REGULATION

4.1 COMBATING TRAFFICKING IN PERSONS (CTIP)

In accordance with FAR 52.222-50, Combating Trafficking in Persons, the Contractor shall notify its employees of The United States Government's policy prohibiting trafficking in persons, described in paragraph (b) of this clause and the actions that will be taken against employees or agents for violations of this policy.

Contractors, subcontractors, and their employees shall not:

· Engage in any form of trafficking in persons during performance of the contract.

· Procure commercial sex acts during performance of the contract.

· Use forced labor in the performance of the contract.