SOW_Bldg_109_Camera_Door_Control_OJS_Reviewed.pdf

STATEMENT OF WORK

Electronic Security System Upgrade Phase l Project

(Access Control, Door Control)

Fort Washakie Adult Detention Center

Fort Washakie Wyoming

Description of Services

Background: The Fort Washakie BIA adult detention facility was constructed in 1985 and received a full upgrade in 2011. The facility consists of 5 direct supervision units, 2 ‐ 4 occupancy cells, 5 double occupancy cells and 8 single occupancy cells for a total of twenty‐six (26) beds with four

(4) day rooms. The BIA is utilizing an antiquated jail access control and proximity card readers that are inoperable. The existing system has an insufficient number of card readers to meet the required key card access and lacks adequate storage space for the recorded access data. The current facility security system is based on proprietary software. This system interfaces with the door locks throughout the facility. The system currently controls CCTV, Intercom systems. The system is not integrated with the jail fire alarms. The current video surveillance system is a analog system consisting DVRs. The system currently supports 49 cameras.

Scope: The Bureau of Indian Affairs in expects phase‐one of a two‐phased the security systems upgrade, to correct the door control and access issues, with contracted services to install a new door control and access system in Phase 1 of the security systems upgrade. The existing systems associated wiring, accessories, with a complete fully functional programmable logic controller‐ based system, including computer for software, application software, monitors, wiring, to include all hardware that is not functioning, shall be upgraded to a fully functioning door access and door control System. In addition, locks shall be provided to doors that do not have the security locks meeting detention requirements.

Objectives: The object of phase‐one of the security systems projects, is to contract services which will provide the BIA with a trouble free, low maintenance electronic access control and door control system.

The equipment required for the Phase 1 project shall have the capacities to accommodate the

Phase 2 systems upgrade.

(Note: The contractor be aware the future demands on the phase 1 system equipment imparted by the integration of Phase 2 security systems upgrade will impact the equipment choices. The contract shall consider additional capacities of the Phase 1 equipment to meet the demands of both phases of the project to eliminate the need for additional upgrades to the newly installed phase 1 equipment. Phase 2 will include a digital, audio recordable camera system, intercom system, and a type ll officer duress system shall be integrated into the new Phase 1 door access and control systems project.)

Specific objectives include:

1. Increase safety and security of facility by providing a reliable, NON‐PROPRIETARY, opensource door control system.

2. Increase reliability by providing PLC‐based system.

3. Decrease risk by providing all as‐built documentation, programming, and passwords upon project turnover.

4. Provide a door control and access control system that is easily expandable and able to integrate the newly installed software, hardware, and licenses for future security systems upgrades and expansion.

5. Prepare the end user for operation and basic system maintenance by providing comprehensive training to user groups & maintenance staff.

6. Provide a 3‐year equipment warranty and a one‐year installation warranty

7. The proposed system should be ready to provide reliable performance from the first day of operation with anticipation that the products will be supported by the vendor for at least 10 years into the future.

8. A site visit is recommended before proposal submittal to gain an understanding of the existing systems and the capabilities of the new equipment required to allow the existing door access and control systems to become fully functional and operational.

Requirements:

The system shall include all hardware and software necessary for the controlling all doors within the facility and the interior vestibule doors at the front entrance to the building.

The system shall also include the ability to control the front entrance vestibule doors from within the Central Control center.

The system needs to have a cards and card reader along with the inter controls with up to 200 cards available for the staff and must be capable to enter and delete each card when needed.

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The system must be able to lock and unlock doors in the facility both remotely from a user interface in Central Control and a redundant system designated by facility staff from a user interface within the administration area.

The system shall be capable of controlling access to certain locations in the facility by interlocking door schemes.

The Fort Washakie facility currently has 23 interlocking inmate related cell doors of these eight

(15) are cell doors, five (5) are dayroom/hallway doors, nine (9) exterior doors of these exterior doors two (2) are sally port access doors, also one (1) drive through overhead garage door, one

(1) walk through door form the Control room to the booking room and one (1) from the booking room to the cell hallway, four (4) walk through doors leading to the exercise yard from each of the two cell areas, one (1) from the lobby to the Office area, 0ne (1) to the kitchen

The contractor shall install a new lock from the kitchen to the cell area, and two (2) new locks going into the court room.

The vendor’s interlocking schemes must be identified by vendor’s proposal.

The system must display individual door status through the user interface.

Design: The contractor shall work with detention facility personnel to develop a final system design. The contractor shall provide cut sheets, detailed specifications materials, detailed drawings of material. The contractor shall provide all labor, materials, and equipment to replace the existing jail security system and remove all components including wiring.

Contractor shall present the design package to the Contracting Office Representative (COR) at

30%, 60% and 90% for approval and comments. The package shall be submitted in a PDF format.

Drawings will also be in a PDF format but sized for 34”x 22” large format paper. The COR shall have one week to review at each instance.

Installation: The Installation shall be in accordance with manufacturer's instructions, plans, specifications, and the requirements of the Statement of Work (SOW) as stated in the following paragraphs.

• The replacement of the existing system shall include all components and wiring associated with the existing system.

• Provide one (1) 42” high‐definition flat panel color monitor. Additional wiring shall be provided for future monitor expansion All monitors shall be connected to a standalone network. The system must have the ability to display the Individual rooms with names on the monitor screens and must allow rooms to be renamed if/when needed.

• The controlling software shall be located on a dedicated stand‐alone computer

• All transportation, equipment, tools, supervision, labor, materials, and performance of the work specified above must be in accordance with standard industry practices, and the applicable section of National Fire Prevention Association (NFPA) codes, the National

Electrical Code (NEC), Uniform Building Code (UBC), National Defense Authorization Act

(NDAA) compliant, manufacturer's recommendations and terms of the contract.

• Contractor shall remove all debris from the work site daily.

• Contractor is responsible for the security of tools and equipment being used at the project site.

• The contractor shall salvage all used equipment, and associated materials removed from the site and given to the Agency Facility Manager.

• Contractor shall be responsible for all damages, associated with the removal and installation of door control system, incurred during this project, and shall return damaged areas to original condition at no additional cost to the government.

• The Wind River Adult Detention Facility will be occupied and continue to operate during the period of performance. Phased security system shut down may be employed if it's beneficial to the daily operation of the facility. The facility manager shall approve the phasing. However, phasing shall not extend the period of performance.

System Training:

The contractor shall schedule and provide one (1) training session to no more than 30 detention personnel on the system's functionality and operability prior to full implementation of the system. The training will cover, at a minimum: system operation; storage; preventative maintenance within operator control; and administrative levels of use. The contractor shall provide three (3) comprehensive users manuals with three (3) flash/thumb drives that contain approved submittals, user manuals, and warranties of labor and equipment, at the completion of training session. The training session shall be within three (3) days of completed installation of the system.

Quality Control:

The contractor shall develop and maintain a quality program to ensure door security electronic system are performed in accordance with commonly accepted commercial practices and meet government requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non‐recurrence of defective services

Security Requirements:

Contractor Identification: When performing as contractor, the contractor shall identify themselves as contractors for the government both orally and in writing. In addition, all materials produced under contract must be labeled sufficiently to identify it as contractor

Kathy.Eder Highlight

Kathy.Eder Highlight

Kathy.Eder Highlight produced materials. Under no circumstances shall the contractor state or imply that it is acting on behalf of the government.

Employee Background Checks: No contractor employees will be allowed access to the building without a background check. The contractor shall provide the names of all personnel that are going to be working at the site for the purpose of background checks.

Employee Identification: All contractor employees shall wear a uniform with company logo, and ID badges with company credentials. Badges and uniform logo shall be readable at four

(4) feet distance. Badge shall have name of employee, employee picture, company logo and employee ID number.

Scheduling Requirements: Scheduling of times on site and specific area of work shall be in a written report to be approved detention manager four (4) days before works begins.

Approved scheduling shall be adhered to allow detention manager to staff properly.

Contracted personnel shall be required to have a BIA chaperone when working in the facility.

COVID ‐ The contractor and their employees while on‐site, shall be in compliance with CDC guidelines concerning COVID protocols, for the risk levels each day.

7.0 DELIVERABLES/SCHEDULE:

Item

No.

Deliverable Objective Due

1 Project Schedule A schedule of the project shall be submitted to the Detention Manager and the Contracting Officers

Representative so they may address the work schedule of their staff. The security systems downtime shall be minimized to reduce detention staff labor, who will be conducting fire watch.

Before the start of installation

2 System Warranty

Documents

Three copies of system warranty documents and contractor’s maintenance agreement shall be submitted to the Contracting Officer’s

Representative (COR) for the purpose for establishing manufacturer's warranty.

Upon the completion of installation

3 System Manuals The Contractor shall provide three (3) comprehensive users manuals and three

(3) flash/thumb drives to the

Contracting Officer Representative

(COR) that contain owner's manuals, operations manuals, content of class training material, company technical support, emergency service contact information and maintenance material to support the facility security system.

Upon the completion of installation and training

Diagrams & Blueprints: Plans and facility blueprints are available upon request for awarded contractors only.