SOW_BIOMEDICAL WASTE PICKUP AND DISPOSAL_2025.doc

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to provide biomedical waste pick up and disposal services at the USCG Base Portsmouth Clinic, 4000 Coast Guard Blvd, Portsmouth, VA 23703.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award.

3. SCOPE OF WORK:

1) This RFQ if for base year 2025 and 4 option years. Provide a separate line item for each of the option years:

a) Base Year

01 September 2025 – 31 August 2026

b) Option Year 1

01 September 2026 – 31 August 2027

c) Option Year 2

01 September 2027 – 31 August 2028

d) Option Year 3

01 September 2028 – 31 August 2029

e) Option Year 4

01 September 2029 – 31 August 2030

2) Billing is to be made in arrears on a per service rate for weekly pick up and disposal services.

a) Pickup includes up to (6) bio-hazard containers per month.

b) Bio-hazard containers range from 30–32-gallon boxes.

c) All bio-hazard boxes, bags and packaging material will be provided and shall be adequate for the disposal of regulated medical waste.

3) Containers will be picked up once per week and loaded into the truck between 8:00 am and 4:30 pm.

4) Facility POC: HS3 Joshua C. Hawkins at 757-638-6684. Alternative: HS1 Gary E. Zuniga

5) Any Modification to this contract must be in writing and approved by the Contracting Officer.

4. SITE VISIT: All bidders are strongly encouraged to visit the site field to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with Base Portsmouth Clinic laboratory supervisor at (757) 638-6684.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is Base Portsmouth Clinic laboratory supervisor at (757) 638-6684. Inquiries concerning any phase of the specification before or after award shall be made to SFO Base Portsmouth Clinic laboratory supervisor.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site at scheduled times.

12. WORK OUTSIDE REGULAR HOURS: N/A

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Base Portsmouth Security Officer will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a) All contractors working on all Federal Property shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b) Written notification shall be provided to USCG Base Portsmouth Base Engineering/Safety Officer, in their capacity as Fire Marshal of any activity that could potentially cause a fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are a fire hydrant or fore suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by the base Safety officer.

c) Copies of the following must be provided to the Base Safety Office prior to starting work in affected areas: Confined Space Entry Permits, Hot Work chits, and Dig chits. Confined Space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with the permission and a fire watch must be posted during work. A facility Dig chit is required in addition to Miss Utility Dig chit.

d) Lock/Out tag out requires notification and coordination with facilities and will not be conducted by a contractor on Federal Property. A facilities Division Representative is required for all contractors Lock Out/Tag out needs.

6) Rights:

a) Every Employee working on the Federal Property has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.