SOW BGS Electrical Resistivity.pdf

STATEMENT OF WORK

Electrical Resistivity Surveys

Commonwealth of Pennsylvania Department of Conservation and Natural Resources, Bureau of Geological Survey

I. SCOPE OF WORK

The Pennsylvania Department of Conservation and Natural Resources Bureau of Geological Survey (hereafter referred to as “the Department”), seeks a Contractor for Electrical Resistivity (ER) Surveys.

The Department may require ER Surveys to support geologic mapping efforts, groundwater resource investigations, and geotechnical investigations throughout the Commonwealth of Pennsylvania on an “as needed basis”.

Any questions concerning the technical specifications of this contract should be directed to Chris Oest at 717-702-2053 or coest@pa.gov (email communication preferred). Questions concerning the contracting or bidding procedures should be directed to Michelle Pritts at mpritts@pa.gov or 717-772-0299.

Bidders should only complete and return the required documents listed in Section IX. BID AWARD in this Statement of Work (SOW). Bidders should NOT attach any vendor quotes, Terms and Conditions, or documents other than those requested in Section IX. Bid submissions may be negated if additional attachments are submitted with the bid response. The Commonwealth's Terms and Conditions are the only terms accepted for this procurement.

II. CONTRACT TASKS

The work to be performed under this contract shall consist of ER Survey transects at predetermined project areas and sites. Work performed under this contract may consist of survey(s) at a single location or survey(s) at multiple locations within a project area. A project “area” is defined as the general location in which ER Surveys will occur. Within project areas, there may be multiple sites included in the scope of work; however, mobilization shall only be charged for Contractor to arrive at and depart from the project area. A “site” is defined as an area enclosing one or more transects to be subject to an ER Survey.

A. Department responsibilities

The Department will communicate project-specific tasks to Contractor via work orders issued by email.

Work orders will include the following details:

1. Location of the project area and/or sites (including a map)

2. Access limitations and site conditions

3. Work site plan(s), showing the anticipated location of ER survey transects

4. Any special directives or instructions

5. General information related to public utilities (Contractor is responsible for making the necessary 811 call to ensure no underground utilities are present, see Section III A. Pre-mobilization)

The Department is responsible for securing all permissions required to access ER Survey sites. While efforts will be made to select ER Survey sites on Commonwealth-owned properties, if a Survey is required on privately owned properties, the Department will secure any permission or right-of-way agreements, in writing and provide copies of any agreements to the Contractor.

mailto:coest@pa.gov mailto:mpritts@pa.gov

The Department reserves the right to modify tasks prior to and during execution. Any modifications will be communicated to the Contractor by the Department Representative. Modifications may include but are not restricted to:

1. Limited relocations of an ER Survey transect (i.e., within the predetermined site or project area)

2. Partial modification of an ER Survey transect (i.e., change in length of a transect or orientation of the transect). No Survey will be modified in a way that would exceed the initial contracted cost of the project.

3. Partial or complete termination of an ER Survey.

B. Contractor responsibilities

Contractor must also meet the following qualification standards:

1. Ability to mobilize throughout the Commonwealth of Pennsylvania

2. Ability to work in off-road and remote conditions

3. Demonstrated knowledge and experience in conducting ER Surveys throughout

Pennsylvania. Demonstrated knowledge and experience is defined as serving as prime contractor for ER Surveys previously within the Commonwealth of Pennsylvania

The Contractor will furnish all necessary staff, technical assistance, tools, materials, and equipment, to perform all the work and labor required in an expeditious, substantial, professional, and workman-like manner. The Contractor is required to be on the work site until work is completed.

Delays in executing the scope of work incurred due to failure or malfunction of tooling and all associated peripheral equipment, lack of appropriate tooling or supplies (including extra consumable items), or inability to maintain proper staffing will be at Contractors’ expense.

The awarded Contractor is solely responsible for performing all aspects of this Statement of Work.

Subcontracting any of the tasks or deliverables described in this Statement of Work is prohibited.

III. DELIVERABLES

A. Pre-mobilization

Contractor will acknowledge receipt of the work order via email and request a site inspection, if desired.

Additionally, a pre-work meeting between the Department and Contractor will be scheduled to review the scope of work and address any concerns raised by Contractor.

The Department Representative and the Contractor will coordinate the starting date. When this date is established and agreed upon by the Department and the Contractor, the contractor must mobilize all necessary equipment for the ER Survey to the work site within thirty (30) days of being notified to proceed. In the event of a delay in mobilization, the Contractor must immediately reach out to the Department representative to determine when mobilization will take place.

Prior to mobilization, Contractor is required to submit a PA 1 Call (811) ticket for the project site(s) to ensure utilities located within rights-of-way are appropriately identified, if they are present. A copy of the PA 1 Call ticket and utility responses must be provided to the Department before commencing work.

B. Mobilization and Demobilization

Contractor shall mobilize all equipment, materials, and labor to the project site to complete the task(s) outlined in the work order.

Upon completion of an ER Survey, contractor is responsible for removing all equipment and supplies from the Survey site(s) and restoring site(s), access roads/trails, or any other area impacted by ER Survey activity to its pre-work state. Site restoration includes, but is not limited to, backfilling holes and leveling ruts.

C. Intermediate mobilization and remobilization

ER Survey work may require completing surveys at multiple sites within a project area. Contractor is expected to remobilize all equipment, materials, and labor to subsequent sites to complete the task outlined in the work order.

D. Electrical Resistivity

The department expects the following reporting documentation to be provided for each ER Survey:

1. A processed ER profile for each transect at a scale to be determined by the Department. If interpretations of the ER profile are requested by the Department, a copy of the ER profile with interpretations shall be provided. Uninterpreted data is always required as a deliverable. ER profiles shall be provided in PDF format.

2. A labeled reference map displaying the transect and marked reference points along the transect.

The index map must be provided as a PDF.

3. The raw ER Survey dataset containing transect location information (latitude, longitude, and elevation of each electrode location) and resistivity data so that the processed ER Survey can be readily used in 3D mapping. Deliverable must be provided in a digital format deemed acceptable by the Department representative. These formats may include ESRI file geodatabases, shapefiles, tabular data, or ASCII point data. Digital data may be submitted to the Department in multiple formats.

In addition to the above, a report describing methods of data acquisition, deviations from anticipated methods based on site conditions, and a narrative describing the data, including interpretations of that data, is required for each ER Survey.

E. Delivery of Records

Contractor will be responsible for submitting all records to the Department upon completion. The contractor will deliver to the department no more than 30 days after completion of the work.

IV. DELIVERABLES DEFINITIONS

Mobilization/demobilization – Flat rate cost to move all associated supplies, tools, and personnel from the Contractors’ headquarters to and from the project area. This cost also includes all associated supplies, tools, and personnel required to prepare the project site for work. One mobilization/demobilization will be charged per project.

Intermediate mobilization/remobilization – Hourly costs to move all associated supplies, tools, and personnel from one ER Survey site to a subsequent site within a project area. This cost also includes all associated supplies, tools, and personnel required to prepare the subsequent site for work.

Electrical Resistivity Survey – Costs for data collection of an ER Survey. Costs will be by the mile and can be billed in units no smaller than 1/10 mile.

Report – Flat rate cost for delivery of Records. A separate report will be done for each project area.

Multiple ER Survey transects occurring within a project area will be included as a single report.

V. USE OF ROADS

The Department does not guarantee the successful Contractor the use of roads maintained by the PennDOT, townships, or other agencies or owners.

The Contractor must contact the PennDOT-posted highway coordinator and/or officials of other roads needed for this project to inquire about possible restrictions, including weight limits, that would prevent or limit use.

The Contractor is responsible for obtaining all necessary Road Use Permits and/or any associated bonds from the PennDOT, townships, or other agencies or owners.

VI. CONTRACT TERM & ESCALATION CLAUSE

The contract term shall commence upon execution, or on January 1, 2027, whichever is later.

Further, the parties may agree to renew this contract on December 31, 2027. This contract may be renewed up to four (4) additional annual terms, with the final termination date of December 31, 2031, upon the same terms and conditions set forth in the contract. The Contractor, based on past contractor performance, may negotiate an increase in the unit price(s) by a rate not to exceed 3%.

The Department will reach out to the Contractor no later than August 30th prior to the termination date to begin renewal discussions. Once the renewal terms are mutually decided, the Contractor will provide notification of the intent to renew, including the requested price increase if desired, to the Department no later than September 30th prior to the termination date.

VII. POTENTIAL OF ADDITIONAL LINE ITEM(S)

Upon mutual agreement of the Department and the Contractor, items that are consistent with the overall scope of work of the Contract may be added, at a unit price mutually agreed to, upon receipt of a valid written quotation from the Contractor.

The Contract shall then be amended to include the additional item(s).

VIII. ESTIMATED QUANTITIES

It shall be understood and agreed that any quantities listed in the Contract are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the materials and services in such quantities as represent the actual requirements of the Commonwealth. The Commonwealth reserves the right to purchase materials and services covered under the Contract through a separate competitive procurement procedures, whenever Commonwealth deems it to be in its best interest.

IX. BID AWARD

Bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid found at www.pasupplierportal.state.pa.us.

B. A properly executed Worker Protection and Investment Certification Form http://www.pasupplierportal.state.pa.us./

The Bid will be awarded based on a total sum of Bid line items. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

Failure to meet the requirements and specifications set forth in this Contract shall result in the rejection of the Bid.

The Contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department. The Contractor shall be paid at the unit price for the actual work performed.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for the completion of the project.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

X. CONTRACTOR REFERENCES

After the bid opening and prior to awarding this contract, the Department reserves the right to request references from Contractor attesting to the qualifications and capabilities of the Contractor. Contractor shall provide references (name, addresses and telephone numbers) of ER Survey work performed in the previous three (3) years as proof of qualification to perform the tasks outlined in this contract.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references and reject bidders based on inadequate reference will be made solely at the discretion of the Department.

XI. RECEIPT AND OPENING OF BIDS

Bids must be submitted via the PA supplier portal, to be found at www.pasupplierportal.state.pa.us.

Faxed, emailed, and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XII. PAYMENT TERMS

Payment shall be made to the Contractor for actual services performed upon satisfactory completion of all requested, specified ER Survey work, and delivery of all requested, specified output products.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review Section V.25 CONTRACT-016.2 Payment – Electronic Funds Transfer of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

XIII. INVOICES

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

http://www.pasupplierportal.state.pa.us/ mailto:69180@pa.gov

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

Or mailed to the following address:

Commonwealth of Pennsylvania – PO Invoice

PO Box 69180

Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, your SAP Contractor Number, and be itemized to include the project number, line items number, and dates of service on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Contractor Number and, for security purposes, should not be explicitly stated on an invoice.

XIV. BID RESULTS

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/BidTabs.aspx.

The bid results will be posted as soon as practicable. The results are the apparent bidders with all bids under review until final award of the purchase order to contractor providing the best value to the Commonwealth.

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.emarketplace.state.pa.us/BidTabs.aspx