SOW_AV Support_4 Nov 2024.pdf
PDF 564 KB Posted
- Attached to
- A/V Support: AFROTC Commander's Symposium
- Solicitation number
- F2XJB14318AW01
About this file
This Statement of Work (SOW) outlines audio/visual support requirements for the Air Force Reserve Officer Training Corps (AFROTC) Commander's Symposium to be held January 6-9, 2025, at the Double Tree by Hilton Dallas Near the Galleria in Dallas, Texas. The annual event brings together 145 AFROTC Detachment Commanders, 4 Region Commanders and their staff from 148 geographically separated units across the United States and Puerto Rico.
The contractor must provide comprehensive A/V equipment and support services across multiple rooms over the 4-day event, including setup, technical support, and breakdown. Key requirements include LCD projector packages (both small and large room configurations), wireless microphones (clip-on and handheld), computer sound interfaces with Bluetooth, stages with lights and curtains, and all necessary cabling and power equipment. The venue will utilize different room configurations ranging from a 30-person U-shaped conference room to a 240-person main auditorium/grand ballroom, plus multiple 60-person classroom-style breakout rooms. Detailed daily equipment requirements and room schedules are provided for each space throughout the symposium.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sources Sought (AV Support).docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATEMENT OF WORK (SOW)
FOR
AIR FORCE RESERVE OFFICER TRAINING CORPS (AFROTC)
COMMANDER’S SYMPOSIUM – AUDIO/VISUAL SUPPORT
Date: November 4, 2024
SOW, v2– AFROTC/CC’s Symposium A/V Support 4 Nov 2024
1.0 GENERAL: The Air Force Reserve Officer Training Corps (AFROTC) Commander's Symposium is an annual professional development event for 145 AFROTC Detachment Commanders, 4 Region Commanders and their staff.
These organizations are located at 148 geographically separated units across the United States and Puerto Rico.
Hosting this symposium in one location provides all Detachment and Region Commanders an invaluable opportunity to directly mentor those who are entrusted with executing the AFROTC mission. This annual event directly impacts the quality of leadership and training for years to come.
2.0 SUMMARY OF REQUIREMENTS: The Contractor shall provide full audio/visual (A/V) service support for the AFROTC Commander’s Symposium.
3.0 SPECIFICATIONS: Below are the minimum requirement specifications.
3.1 PERIOD OF PERFORMANCE: 6 January 2025 – 9 January 202
3.2 LOCATION: Double Tree by Hilton Dallas Near the Galleria, 4099 Valley View Lane, Dallas Texas 75244
3.3 MILITARY INSTILLATION ACCESS: Military installation access is not required for performance of this service.
3.4 AUDIO/VISUAL SUPPORT: The contractor shall supply the necessary labor and equipment to support visual and audio presentations during the 2025 AFROTC Commander’s Symposium as detailed in this section. This service shall include delivery and set up of equipment, technical support throughout the duration of the symposium, and equipment breakdown/removal.
Table 1. Daily Breakout Mon 01/06/2025
Conference Room (30 People)
Quantity Item
1 Small Room LCD Package
1 Whiteboard
Tues 01/07/2025
Main Auditorium (240 People)
Quantity Item
Clip-on Wireless Microphones
Handheld Wireless Microphones
Computer Sound Interface w/Bluetooth
2 Large Room LCD Package
1 Stage, Lights & Curtains
Wed 01/08/2025
Main Auditorium (240 People) & Breakout Rooms 1-3 (50 people)
Quantity Item
2 Clip-on Wireless Microphones
3 Handheld Wireless Microphones
Computer Sound Interface w/Bluetooth
3 Large Room LCD Package
1 Stage, Lights & Curtains
Breakout Room 4 (Cypress)
Quantity Item
1 Additional Wireless Microphone
1 Computer Sound Interface
1 Small Room LCD Package
Breakout Room 5 (Garden Terrace)
Quantity Item
1 Additional Wireless Microphone
1 Computer Sound Interface
1 Large Room LCD Package
Thurs 01/09/2025 Main Auditorium (240 People) & Breakout Rooms 1-3 (50 people)
Quantity Item
2 Clip-on Wireless Microphones
3 Handheld Wireless Microphones
1 Computer Sound Interface
3 Large Room LCD Package
1 Stage, Lights & Curtains
Breakout Room 4 (Cypress)
Quantity Item
1 Clip-on Wireless Microphone
Computer Sound Interface w/Bluetooth
1 Small Room LCD Package Breakout Room 5 (Garden Terrace)
Quantity Item
1 Additional Wireless Microphone
Computer Sound Interface w/Bluetooth
1 Large Room LCD Package
Table 2 – A/V Package Description
Small Room LCD Package
1 - LCD Data Projector 1 - Tripod Screen 1 - Table For Projector 1 - Extension Cord 1 - Power Strip 1 - Bottom Skirt For Screen All RGB and Audio Cabling Required
Large Room LCD Package 1-LCD Data Projector 1-Roll Down Screen 1-Table For Projector 2-Extension Cords 2-Power Strips 1-RGB Cable For Projector All RGB and Audio Cabling Required
Wireless Microphone Package w/House Sound Clip-on or Handheld as described in Table
3.5 CONFERENE SPACE: Table 1 below provides further information on conference space/set-up to aid in providing A/V support
Table 2:
DATE TIME ROOM TYPE SET-UP ATTENDEES
Mon, 01/06/25 7:00 AM - 5:00 PM Conference U-Shape 30
Tue, 01/07/25 7:00 AM - 5:30 PM Main Auditorium/Grand Ballroom Classroom 240
Wed, 01/08/25 7:00 AM - 11:00 AM Main Auditorium/Grand Ballroom Classroom 240
Wed, 01/08/25 11:15 AM – 5:00 PM Breakout 1 Classroom 60
Wed, 01/08/25 11:15 AM – 5:00 PM Breakout 2 Classroom 60
Wed, 01/08/25 11:15 AM – 5:00 PM Breakout 3 Classroom 60
Wed, 01/08/25 11:15 AM – 5:00 PM Breakout 4 Classroom 60
Wed, 01/08/25 11:15 AM – 5:00 PM Breakout 5 Classroom 60
Thu, 01/11/24 7:00 AM - 1:15 PM Breakout 1 Classroom 60
Thu, 01/11/24 7:00 AM - 1:15 PM Breakout 2 Classroom 60
Thu, 01/11/24 7:00 AM - 1:15 PM Breakout 3 Classroom 60
Thu, 01/11/24 7:00 AM - 1:15 PM Breakout 4 Classroom 60
Thu, 01/11/24 11:15 AM – 5:00 PM Breakout 5 Classroom 60
Thu, 01/11/24 1:30 PM – 4:30 PM Main Auditorium/Grand Ballroom Classroom 240
File details come from the government source that posted it. Updated .