SOW_Auto Parts IDIQ.pdf

Ver. 9 Oct 2024

STATEMENT OF WORK (SOW)

FOR

MAINTENANCE PARTS AND SUPPLIES

FOR VEHICLE MAINTENANCE

SOW Format Background Objectives Scope Tasks Delivery Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI) Security Considerations Travel Special Material Requirements Other Unique Requirements and Considerations Place of performance Period of performance

STATEMENT OF WORK

1.1 Background

Equipment/Parts/Supplies/Tools/Chemicals may be needed for vehicles on a continual basis during regular and some weekend workdays. The term of the Indefinite Delivery Indefinite Quantity (IDIQ) shall be valid for a base year and four (12 month) option years or when the total dollar amount of all delivery orders issued under the IDIQ reaches the IDIQ maximum dollar amount set at time agreement is established.

2.1 Objectives

The contractor shall: be in a position to furnish as called for by the contracting officer or the authorized representatives. The contractor will supply an invoice with each order using the vehicle registration number for a delivery order number and the name of the ordering individual on every order.

3.1 Scope

The objective is to provide a flow of parts and materials to support the vehicle maintenance/upkeep of the above named fleet in a timely and economical manner. The contractor shall be in a position to furnish as called for by the contracting officer or the authorized representatives. The contractor will supply an invoice with each order using the vehicle registration number for a P.O. number and the name of the ordering individual on every order. Work to include but is not limited to:

4.1 Task 1 - Contractor will provide parts on order from local area, if available.

4.2 Task 2 - Contractor will provide 164th Vehicle Management Flight point of contact (POC) with a parts catalog or spreadsheet with prices on an annual basis

4.3 Task 3 - Contractor will sell to the 164th Vehicle Management Flight at prices that do not exceed commercial market value.

4.4 Task 4 - All parts will be delivered to the 164 Vehicle Management Flight (VMF) within 24 hours, unless special orders or availability make the time frame impossible, and the estimated shipping time should be communicated at the time of ordering.

4.5 Task 5 - All parts will meet or exceed OEM specifications

• AC/Delco Batteries preferred.

• Wix and Fleetgard filters preferred when available.

• Motorcraft and AC/Delco filters required for GM/Ford parts.

• Electrical connectors and components should be Delco and Motorcraft

4.6 Task 6 - When chemicals or paints are ordered, a Safety Data Sheet shall be provided when requested.

• Must have access to Power Service Chemicals for Fuel Supplements.

• Mercon SP/XP and Transynd Transmission Fluids.

• Must have access to all chemicals for above stated vehicles, to include Freon and other air conditioning maintenance chemicals, hydraulic fluids, and engine oils.

4.7 Task 7 - No parts deliveries shall commence without issuance of an IDIQ task order number from the 164th AW Contracting Office

5.1 Delivery

Deliverable Schedule

SOW Reference /

Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

9.1

Documentation

Contractor will provide accurate documentation 99% of the time.

Contractor will provide warranties on system and replacement parts, and repairs as specified with specified

99% of requirements being met.

1 Electronic

Submission

Government

Representative

6.1 Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI) N/A

7.1 Security

Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct

COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of contract. The CM shall ensure that contractor employees do not perform outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor understand that supplies provided outside the scope of the contract are performed wholly at the expense of the contractor.

Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

8.1 Travel

N/A

9.1 Special Material Requirements and Considerations

The contractor shall furnish all supplies, materials, and equipment necessary for performance of the work included in this contract unless otherwise specified.

Warranty: The Contractor warrants that parts provided under this contract meet the best practices and industry standards. Warranty Delivery Orders require the same response times previously described in this contract.

Multiple Delivery Orders within 30 days for the same system, to include repeated problems with same components, are subject to review by the Government. If the Government determines that the part’s failure to meet the intended specification/application is not related to misuse or design, the contractor may be required to provide components again at no expense to the Government.

If the Contractor is required to correct or deliver again, it shall be at no cost to the Government. If the Contractor fails or refuses to correct or deliver again, the Contracting Officer may, by contract or otherwise, correct or replace with similar parts and charge to the Contractor the cost occurred to the Government, or make an equitable adjustment in the contract or agreement price.

Documentation: Contractor will provide accurate, complete documentation for this contract 99% of time. In the event of errors, the contractor will provide corrections timely.

10.1 Other Unique Requirements

Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day: December 25th

11.1 Place of Performance

Place and Performance of Delivery: The contractor shall provide deliveries between the hours of 6:00 a.m. – 4:15 p.m. on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Vehicle Management Flight building 2860 at 164th AW Tennessee Air National Guard Base, Memphis, TN. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all deliveries defined within this SOW when the Government facility/installation is not closed for the above reasons.

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

12.1 Period of Performance

The Delivery Period shall be a base year and four (12 month) option years.

Base Year: 1 May 2025 – 30 April 2026 Option Year 1: 1 May 2026 – 30 April 2027 Option Year 2; 1 May 2027 – 30 April 2028 Option Year 3: 1 May 2028 – 30 April 2029 Option Year 4: 1 May 2029 – 30 April 2030

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

(The Service required-usually a will statement)

SOW

Paragraph Performance Threshold

Deliverable

Completed

Acceptable

Quality

Level

(AQL)

COLOR

Performance

Objective

(The Service required-usually a will statement)

PWS

Paragraph

Performance

Requirement

4.1 - 4.7

Contractor will satisfy all contract requirements as specified to 98% or higher.

Monthly or

As Needed

Green

Yellow

Requires

Comment

Red

Requires

Comment

Parts List 4.2

Contractor will meet parts price times specified to

95% or higher

Monthly or

As Needed

Green

Yellow

Requires

Comment

Red

Responsiveness 4.4

Contractor will meet response times specified to 95% or higher.

Monthly or

As Needed

Green

Yellow

Requires

Comment

Red

Warranty 9.1

Contractors will meet

Warranty specifications

99% of the time. More than one (1) warranty related issue per system or three (3) separate warranty calls in a twelve

(12) month period is subject to a lower AQL rating.

Monthly or

As Needed

Green

Yellow

Requires

Comment

Red

Documentation 9.1

Contractor will provide accurate documentation

99% of the time.

Contractor will provide warranties on system and replacement parts, and repairs as specified with specified 99% of requirements being met.

Monthly or

As Needed

Green

Yellow

Requires

Comment

Red