SOW artwork.docx

Central Arkansas Veterans Health Care System Eugene J. Towbin VA Hospital 2200 Fort Roots Drive B170 unit 1H North Little Rock, AR 72114 VA Point of Contact: Kristy Pitman or Sarah Smith

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Behavioral Health 23.00 x 35.00 ligature resistant framed art for Eugene J. Towbin for the 1H Geri Psych inpatient unit that meet the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes framed artwork, design, project management, professional installation, and maintenance/warranty services. The Contracting Officer Representative (COR) is Kristy Pitman. The artwork and features should reflect the cultural spirit of the local VA and take into consideration the specialized needs of its patient population in design, product quality and functionality.

The Artwork subject matter shall reflect, motivation, serenity, and growth through images reflecting Arkansas area landscape scenery. Due to the intensity of sun light received in various areas of the facility, UV inks, UV drying technology, and UV protective finishes are required for this installation. Artwork required in this space shall be designed and delivered with the coordination of the VA Interior Designer. The art vendor must work with the Interior Designer to identify the proper location of each installation. The VA will require the bill of materials to be tagged by location and/or room number for ease of installation.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Framed artwork delivery and installation will be required September 30, 2025.

Duty hours will be 8:30 AM – 2:30 PM Monday through Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install artwork from the manufacturer after final acceptance by Kristy Pitman or Sarah Smith, the VA Point of Contact. Early and/or unscheduled deliveries will not be accepted. Delivery shall be scheduled a minimum of 72 hours prior to delivery with VA interior Designer. Rescheduling of shipments will be at manufacturer’s and/or vendor’s expense.

a. Contractor is required to have on site staff supervisor with OSHA 10 certification.

b. Fully install all framed artwork as specified on drawings and Minimum Technical Requirements.

c. Provide maintenance manuals for all products specified.

d. ****Installers must clean up after install. This includes removal of any trash, boxes etc.

3.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Framed artwork shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. It should be ligature resistant. The finished frame should have predrilled countersunk holes and head screws for a clean look and is fastened top and bottom to the concealed frame flushed to the wall.

Appropriate Behavioral Health framed artwork and specialty pieces as specified below, must work in tandem with the design of the structure to create a space that is Patient-Care Centered (PCC) and must support the implementation and maintenance of Patient-Centered Care as defined by Planetree, PACT (Patient Aligned Care Team) and other similar collaborative VA requirements. Priority consideration shall be given to Veteran-produced artwork, as per VA Directive 7531 which states “It is VA policy that the use of Veteran-produced artwork, decorative furnishings, and decorative items be given priority consideration in all approved procurements of artwork, decorative furnishings, and decorative items.” All pieces are to be selected and approved by the VA Interior Designers.

A minimum of 50 image samples with no repeats is required. Framing and matting samples must also be provided. Interior design will choose 28 selected images from the samples provided.

a. All artwork must coordinate with the finishes of the selected installation location.

b. Images reflecting Arkansas areas landscape scenery.

c. No repeated images, to include: color changes of same image, multiple angle shots of the same image, or distortion of an image to change its appearance.

d. No collages

Photograph and artwork content will be calming, uplifting, positive, clear, and non-stressful. Images of natural subjects should be healthy, fresh, and exuberant. Imagery should be identifiable and realistic showing scenic landscapes and natural sites local to Arkansas.

Cropping of images is permitted as long as the integrity of the artwork remains uncompromised and is in the best interest of the finished product. Cropping of images will be at the discretion of the VA Interior Designer.

See below for technical requirements of products

Name brand or equal to images below

Artwork schedule below Alternative images may be proposed with these guidelines:

Artwork image must be the same subject.

Images must be similar size no more than two-inch difference in width or length.

Alternative proposed image must have the same image quality or better.

All alternative proposed images must be approved by interior designer in writing prior to printing.

Product

All products shall be American made and under standard GSA warranties.

All frames to be size 35.00 x 23.00.

Matting: Single Crescent White Decorative Matboard. 2” mat.

Matboard to be ph neutral, a minimum of 4 ply and .055 Thickness

Glazing: .100” UV Optically clear acrylic plexi glass

Artwork to be mounted to heat activated, ph neutral adhesive 1/8” foam core with double clay coating.

Printing: Hi-res images to be printed on Kodak Professional Endura Premier Luster paper. If selected images are not hi-res provide alternative choices that are close in subject and color.

Artwork Mounting: Artwork to be mounted to 1/8” foam core

All framed artwork to be wall mounted, pre-drilled countersunk holes with countersunk head screws top bottom and flush to the wall for a clean look.

All framing must be American made under standard GSA warranties. All work shall be closely coordinated with the designated VA personnel.

All framing shall be 100% recyclable. Matboard shall be made of eco-friendly materials and contain no foam boards or CFCs Chlorofluorocarbons. Both attributes contribute to LEED points.

Frame profile: 1-3/4" wide x 1-1/8" high Holes: Countersunk mounting holes to be located on the flat plane of the frame profile. Countersunk holes begin 2" from each corner and are spaced equidistant to no more than 6" on center from the corner holes Plugs for hole: Flush plugs from the same wood as the frame to ensure an excellent match and finished in same finish as the frames Corners: Must be compound radiused per image below. No sharp corners or edges.

Glazing: 1/8” thick polycarbonate (AKA Lexan) UV Optically clear Backer board: 6mm white Sintra secured with rigid framers points every 4” Upon installation, all mounting fasteners must be concealed in the countersunk holes which must be covered with a flush plug made from the same maple wood and stained in the same finish as the frame.

4.0 SERVICES

***Product must be unloaded at loading dock and staged before taking product into 1H. Building 66 dock may be used and installer may cart their items through the tunnel to building 170. This is a patient care area for behavioral health and framed images must be installed one small area at a time. All tools must be protected and with multiple installers practicing caution with surroundings.

SV1 – Furniture, Design, and Installation Support Services.

The Vendor shall supply all artwork, framing, mat and installation for Eugene J. Towbin 1H Geri Psych.

Design Contract Tasks/Requirements

a. The contractor shall allow for three (3) revisions per line item included in design services including updating Revit, DWG’s and/or PDF’s as request by VA Interior Designer.

b. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

c. The product must not be placed into production without clearance from the VA COR.

d. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

e. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

f. The contractor shall provide 90 days free storage.

g. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

1H Geri Psych

*Coordinate with interior designers on exact location.

See below examples of subject matter ideas:

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