SOW Alcade 107 - Exterior painting and repairs- make ready. V1.pdf

CONTRACTOR SIGNATURE___________________________________________________________

US Embassy Statement of Work – GOP Residential, Preparing residence for Occupation.

Exterior painting and repairs.

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Embassy of the United States of America

Pretoria, South Africa.

STATEMENT of WORK

Maintenance and repair.

Project: Exterior painting and repairs.

Exterior painting and repairs.

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Project title: Alcade 107- Exterior painting and repairs.

1. General

(a) Work Required: The work required under this contract consists of furnishing all professional services, labor, materials, equipment, required insurance, permits, and any other items, accessories, and services necessary to complete the maintenance bid documents specified herein. All work shall be in accordance with this statement of work, available information, and local regulations.

(b) Project Description: The U.S. Government requests painting and general maintenance repairs /make ready work bid documentation for the exterior only of the residence, Alcade 107 in Pretoria, to reflect items/ tasks as listed in lower section of the SOW. Work to be done is in preparation of the residence for occupation.

Proposals to include:

- Tasks described under section 6: Project requirements.

o All exterior surfaces painted to be prepared/ repaired, and repainted.

o Maintenance, repairs and upkeep of buildings.

(c) Proposal Submission: The requested services and costs shall be addressed in the consultant's proposal for each category of services. In addition, the proposal shall include a schedule presenting the time required to perform the services, and detailed lump sum fee for the services to be performed.

(d) Access:

All contractor employees are required to be vetted before allowing access to work site within an U.S. Government property.

This vetting procedure includes providing, to the P.O.C. copies of I.D’s, P.O.C. will submit to the security office for temporary clearance.

Access Clearances issued will be valid only for the discussed times with P.O.C.

All service dates are to be indicated on the access control sheets upon site visits/ meetings.

Site visits, original ID’s must be taken with for access confirmation. Not certified, original only.

2. Definitions.

(a) Whenever the term "Owner" is used herein, it shall refer to the U.S. Embassy in Pretoria.

(b) Whenever the term “P.O.C.” is used herein, it shall refer to the project manager, “Point of contact”.

(c) Whenever the term “Contractor” is used herein, it shall refer to vendor.

3. Site Familiarization: Site meeting/ visit and brief held:

The Contractor shall be familiar with the nature of the work, the general and local conditions, and all matters which may in any way affect the work under this contract. A site visit will be arranged to discuss the scope of work and requirements from the owner.

The Contractor shall notify the P.O.C. in writing of any additional information needed.

4. Suggested Modifications.

Any suggestions for modification of the requested scope believed to be appropriate to improve the outcome of the project are welcome and will be reviewed for acceptance.

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5. Deliverables for quotation/ proposal submission

- If new to the U.S.G. projects submission, a company profile, to include indications of previous and similar work completed.

- Should detail all Tasks listed below.

- Quotation/ costs to be separated between Labour and material.

- Expected work plan/ time frame.

Before commencement of work:

- Safety plan will be required before work commences.

CONTRACTOR/COMPANY: ________________________________________

➢ Contractor to confirm measurements before quoting. NO COST ADJUSTMENTS WILL BE APPROVED DUE TO INCORRECT

MEASUREMENTS.

STANDARD PREPARATION AND WORK TO BE DONE.

Cost Labour Cost Material

1. Exterior eaves/ boarding/ ceilings. R R

2. Surface mounted equipment. R R

3. Concrete. R R

4. Steelwork. R R

5. Exterior, all buildings. R R

6. Maintenance and miscellaneous. R R

7. Final make ready/ finishing. R R

R R

Sub Total R R

VAT (if applicable) R R

TOTAL AMOUNT QUOTED R

Contractor concerns and notes:

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6. Project requirements:

TASK # 1: Painting- Exterior eaves/ boarding/ ceilings:

• Prepare by removing all inadequately adhering paintwork, brush down and wash to remove friable deposits, dust and surface contamination.

• Brush down areas of mould and fungus growth, treat such areas with Excelsior MouldGo and allow to react for at least 24 hours. Wash off with clean water. Apply a second coat of Excelsior MouldGo.

• Sand down all nail heads to remove surface rust and wipe clean.

• Prime all nail heads with one coat of Duram NS4 Metal primer (White).

• Prime all bare areas with Dulux Rock Grip Plaster Primer (5148264).

• Apply two coats of Bergmaster Craftsman Nukote White Acrylic.

TASK # 2: Painting- Surface mounted equipment, pipes, trunking etc.:

• Prepare by scraping down and sandpapering to remove all loose and flaking paint.

• Wash down entire surface to remove dust and surface contamination.

• Apply two coats of Dulux Weatherguard Ultrasmooth, to match the colour of the gutters.

• Prepare and paint all exposed copper pipes, conduit, PVC pipes and PVC trunking.

TASK # 3: Painting- Concrete, steps/ gulleys/ surrounds etc.:

• Prepare by scraping and sanding down to remove all loose cement and dirt.

• Scour with steel bristle brush and water and allow 24 hours to dry before applying paint.

• Apply two coats Dulux Weatherguard Ultrasmooth, to match the colour of the gutters.

• Prepare and paint all cement gulleys and drain surrounds.

TASK # 4: Painting- Steelwork:

• Prepare by scraping down and sandpapering to remove all inadequately adhering paint and wipe clean.

• Chip away all rust scale and sandpaper down to achieve a surface free of rust (as far as practically possible).

• Apply Duram NS1 Rust Buster to all surfaces affected in 7.2 above. Allow the chemical reaction to proceed to completion before washing down with clean water. Allow to dry.

• Prime all bare metal areas with Duram NS4 Metal Primer (White)

• Apply one coat of Dulux Trade Universal Undercoat. Allow to dry, sand lightly and wipe clean.

• Apply two coats of Black Dulux High Gloss Enamel. Allow first coat to dry. Sand lightly and wipe clean prior to final coating.

• All exterior steelwork, gates, rails, balustrades, pool fence etc.

TASK # 5: painting- Exterior, Buildings (All buildings):

• All necessary repairs and preparations to be done before painting to obtain a neat and professional finished product delivery.

• All to be washed thoroughly with sugar soap.

• All exterior surfaces previously painted.

o All doors painted to be painted and all doors varnished to be varnished (Including garage door).

o All walls.

o All pots.

o All windowsills.

o ALL SURFACES.

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TASK # 6: Maintenance- miscellaneous building expenses & roofs.

• Tiled roofs to be inspected for leaks and integrity.

o Repair as needed.

o Waterproof as needed.

o Paint complete.

• Install two Aluminium foldable/ clothing drying lines.

o Black powder coated.

o 2.5m x 6 lines.

TASK # 7: Final make ready and finishing:

• Contractor to return for any touch up paint/ minor snag needed after residence is furnished and on final occupancy phases.

• Removing all paint marks new or old from windows, floors, fixtures, fittings, doors, furniture, appliances, and work tops (do not make use of abrasive or harmful materials and chemicals to clean off excess paint and spills). Use scraper blades to remove paint on windows, work tops, floors and surfaces that have been affected, ensure that no fittings and fixtures are damaged or scratched during the cleaning process.

• As discussed on site meeting, attention to detail is essential and the contractor will be required to complete small detail finishing which might not have been seen on the site meeting.

General:

• Remove all redundant and unused equipment, nails, hooks, wiring, antennas, dishes, mounting fixtures etc.

Confirm with P.O.C. before removal.

• Contractor to always uphold a clean and organized environment.

o Daily site cleanup.

• Remove and dispose all taken out/ scrap material from site. Confirm with P.O.C. before removal.

• Project to include top to bottom/ surrounding effected damaged areas neatening and finishing.

• Contractors will be liable for repairs or replacement of damaged fixtures and fittings.

• 12 Month workmanship guarantee on all surfaces.

7. Point of Contact:

(a) U.S. Embassy Pretoria, Project Manager

Etienne Smit

(b) U.S. Embassy Pretoria- Procurement.

Before PO is issued, all communication to route via Pretoria Procurement agent assigned to the project.

8. Location of residence:

107 Alcade Rd, Pretoria.

9. Project duration:

Three weeks: Three weeks in total, two for preparations/ repairs and painting, one week for final “Make ready” and snags. Available after completion for call back snags or touch ups.

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10. Picture indications: Partial indications only, not to be mistaken for full SOW.

1. General Safety

a. The Contractor must demonstrate an understanding of their responsibilities related to the safety and health requirements by addressing hazards in the pre-planning processes and meetings.

b. Before starting a project, the Contractor must review the work site and identify hazards that may occur while performing the work project.

c. The Contractor is expected to provide a “competent person” to implement the site safety and health plan and oversee its strict compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, capable of identifying workplace hazards related to the specific operation, is designated by the employer, and has the authority to take appropriate actions.

d. The Contractor must provide proof of payment of local insurance for all employees involved in the work project for the duration of the project. This information must be included as part of the safety file.

e. The Contractor will conduct a safety briefing before starting daily work.

f. Any Contractor personnel who show signs of intoxication will be denied entry into the work area.

g. The Contractor shall ensure personnel working at the site are trained and aware of potential hazards. The Contractor shall unequivocally ensure that personnel have proper safety equipment to prevent accidental injury per the contract's requirements.

h. The Contractor must accept the safety and health standards established by the U.S. Embassy.

i. All workers shall remove any chains, rings, watches, bracelets, and other jewelry during the execution of the work project. Medical bracelets are excluded.

j. Smoking is strictly prohibited at the work site, and personnel will only use areas identified as “designated smoking areas.” The consumption of marijuana or similar recreational substances is strictly prohibited on U.S. government-held properties.

k. The Contractor will report accidents and near misses to the COR, who will pass the proper data to the POSHO.

2. Barricading and Warning Signs The Contractor must place provisional barricades and warning signs to maintain a safe and accessible path of travel for all pedestrians, including those with disabilities, to avoid accidents with third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site. The Contractor shall:

a. Erect and maintain proper barricades for the duration of the contract, including fencing material, traffic cones, caution tape, and temporary curb rams, complying with all applicable access codes and regulations.

b. Ensure that no construction materials are stored and/or positioned in the path of travel.

c. Maintain the construction barriers in a sound, neat, and clean condition.

3. Personal Protective Equipment (PPE)

a. All Contractor personnel must use the PPE required per the contracted work.

b. The Contractor must inspect and maintain spare PPE in case of equipment damage, deterioration, or loss.

c. The PPE must meet the technical specifications required by local and international standards.

d. All sharp cutting tools must be carried in tool-carrying cases. Under no circumstances shall they be carried on-person in uniform pockets.

e. In those takes where certified PPE is required, the Contractor must provide the current certification to the POSHO via the COR.

f. The Contractor must provide records of PPE received for all the employees involved in the task.

4. Safety Inspections

a. All tools, equipment, and machinery used in executing the contracted work must be inspected by a competent person before starting the project.

b. COR and/or safety representatives of the U.S. Embassy may inspect the Contractor's equipment, tools, and machinery at any time and request a change if necessary.

5. Hand & Power Tool Safety

a. The Contractor must ensure the safety of all tools and equipment its employees use.

b. All hand and power tools must be inspected regularly and maintained in good condition per the manufacturer's specifications. Tools that are damaged must be removed from service.

c. The Contractor shall ensure that all tools are used only for their intended purposes.

End of SOW