SOW Air Conditioning Morgue - 08022024.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – Tegucigalpa, Honduras

Air Conditioning And Ventilation Systems For the Morgue in Choluteca

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of

State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer.

2.3 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.4 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.5 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.6 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New

Roman, pdf.

Quotes MUST include the following to be considered compliant:

• PRICE: unit and extended prices, inclusive of delivery charges in USD.

• DELIVERY DATE: Proposed delivery date.

• DESCRIPTION: Description of the item being quoted. Technical manuals and submittals for the proposed equipment must be provided. Quotation must demonstrate compliance with all required features. Include description of warranty terms.

• PAST PERFORMANCE: A list of contracts within the last five (5) years for the provision and installation of Air Conditioning Equipment and Installation. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

SECTION 3

DESCRIPTION OF REQUIREMENTS

3.1 BACKGROUND

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires the purchase of the equipment and one-time installation of Air Conditioning and Ventilation System in the Morgue of the Forensic Medicine Directorate in Choluteca, Choluteca, Honduras, as provided in the specifications attached.

The contractor shall provide all the air conditioning equipment, materials, tools, and any accessories that are not part of the systems but that are necessary to make the installation, labor, transportation, installation, travel of personnel, and testing that will be needed to supply and install the complete air conditioning and ventilation equipment and system as stated in this document, plans and annexes. Whose basic components are the following:

1) Central Package Air Conditioning Unit (UP-01).

2) 100% Dedicated Outside Air System Unit (DOAS-01).

3) Wall-mounted mini-split air conditioning unit (EU/UC)

4) Air extractor (EXT-01).

5) Vibration absorbers.

6) Variable Volume Terminals (VAV).

7) Variable volume (DV) diffusers.

8) Manual gates in ducts.

9) Motorized gates of the proportional type.

10) Copper pipe and fittings.

11) Drainpipes.

12) Air filters.

13) Zone thermostats.

14) Programmable thermostats for Package units.

15) Remote controls for Minisplit type units.

16) Remote Temperature Sensors.

17) Diffusers and Grilles.

18) Thermal insulation for ducts. Internal/external.

19) Thermal insulation for pipes.

20) Aluminum jacket to protect pipes outside.

21) G-90 galvanized steel sheet ducts.

22) Flexible round ducts.

23) Electrical Protections.

24) Air balancing service and conditioning of the systems.

25) AS-BUILT plans

26) System manual of operation and maintenance manual.

27) Training for technical personnel to operate and maintain the system.

The equipment to be provided shall be for an accredited dealer that can provide spare parts, and maintenance (if needed) in Honduras.

All installation work will be following the requirements of ASHRAE and SMACNA, of the United

States of America, including any local regulations or restrictions prevailing in Honduras.

If there is a discrepancy between the plans found in Annex A, additional technical specifications found in Annex B, including inconsistencies, omissions, or conflicts with the design, the contractor is responsible for asking the necessary questions to clarify its doubts during the questions period established for this solicitation. If the appropriate consultations are not made in this period, during the execution of the project the opinion of the COR will have greater weight in clarifying or resolving a conflict and the contractor will have to submit to that resolution by the COR.

DESIGN CONDITIONS:

The project's elevation is 128 feet above sea level (SNM).

The thermal load of each area was determined using the result of the load calculation of the software and CLTD method of the ASHRAE. To define the capacity of the system, it was considered for each area: the type of wall of the building, type of ceiling, type of roof slab, type of roof over the building, thermal insulation, orientation of the building, number of people within each area, number and type of luminaires, amount of electrical equipment and its respective electricity consumption, and fresh air to ventilate each area.

Standards and criteria recommended by ASHRAE (American Association of Heating, Refrigerating and Air-Conditioning Engineers) were used for the design of these systems in buildings with office applications.

For each central air conditioning system, fresh air intake from the outside is available according to the minimum ventilation recommendations of the ASHRAE. In the case of the Morgue, the unit has 100% fresh air from outside. In the case of the data room there is no fresh air entry from the outside, and in the case of the waiting area either, since the units considered for air conditioning are of the mini-split type.

In this design, the extraction of air in the bathrooms, kitchenette and toilet rooms has been considered to evacuate polluting gases and bad odors and expel them to the outside of the building. In the case of the Morgue, all areas are in negative pressure and more air is extracted than is supplied to achieve it.

The selection of air conditioning equipment and ventilation equipment was carried out in such a way that they can air condition each area, and that they can maintain for each zone the required temperature, the desired air filtration, the noise level, and the required ventilation.

The air distribution has been designed with G90 galvanized sheet ducts that can achieve for each zone the necessary pressure, the desired air velocity, the noise level applied to each zone, that its route and location is within the ceiling and the slab, avoiding obstacles such as pipes as much as possible, beams, ceiling details, etc. In exposed ducts and in outdoor ducts, the insulation of the ducts is internal, fiberglass and with a thickness of 1.5" of the Duct Liner type. In the rest of the ducts, the insulation is external, made of fiberglass and with a thickness of 1.5" of the Duct Wrap type.

Equipment was designed in accordance with the minimum requirements to air condition and ventilate the treated areas, in accordance with the minimum flow rates for the renewal of fresh air conditioning established ASHRAE1 62.1. Each central air conditioning unit has fresh air intake from the outside to renew the indoor air and avoid sick building syndrome. The units proposed are energy efficient and use environmentally friendly refrigerant that does not damage the ozone layer.

The proposed air conditioning systems are of the central type of Ducted packages, where the units are located outside on the roof, and the ducts exit them laterally.

In the office side of the building, an air extraction system for the bathrooms is included. The ventilation equipment is located outside on the roof, with a centrifugal upblast exhaust fan. The air distribution is through galvanized sheet ducts without insulation.

All air shunts in ducts have dampers that allow the airflow exiting each diffuser to be calibrated and balanced.

The air distribution of the UP-01 unit includes a variable speed motor, with zone temperature control, by means of variable volume terminal boxes or VAV diffusers.

The air distribution of the DOAS-01 unit includes a variable speed motor for air supply and air extraction, with temperature control in some areas, by means of motorized dampers of the proportional control type, both in the air supply and in the air extraction.

The package units will be controlled by programmable thermostats, with monitoring of the status of the filters.

Outside Temperatures

• (DOAS 01) Dry bulb temp. 105.3ºF / Wet bulb temp. 70ºF.

• (UP 01) Dry Bulb Temp. 95ºF / Wet Bulb Temp. 76ºF.

Interior Temperatures

• Dry Bulb Temperature 72°F & 50% Relative Humidity (RH)

PLANS

Bidding Plans

Found in Annex A. The general provisions of the equipment will be in accordance with the plans, which suggest the most convenient position for the installation of these, but the contractor must review the plans to verify the correct installation of the equipment to be supplied and in case of finding errors, make the corresponding observations in writing to the COR. In case of changes, the analysis should be considered, not only of the advantage of this, but also that the cost is not altered.

The "Bidding Plans" indicate the most suitable positions for the installation of the equipment, the required dimensions, starting point and termination of ducts and pipes, suggesting appropriate routes to adapt to structures and avoid obstructions. However, it is not the intention that the plans show all the dimensions and deviations, it will be the air conditioning contractor who when carrying out the installation must accommodate the ducts and pipes to the structure, avoid obstructions, maintain heights, and keep the passages free.

Installation Plans

Prior to commencing installation, the contractor shall submit to the COR a set of installation drawings in detail indicating the changes to meet the space requirements and those necessary to resolve all conflicts. Once approved, the drawings must be formally sent to the COR confirming that the information indicated in them has been verified and that it is correct for use in the project. One of the approved copies will remain in the worksite.

The drawings must be dimensioned and will show dimensions and weights of the equipment, details of assembly of the units, position of the pipes and ducts and any other data required for the installation.

Special care must be taken to check that the existing space is sufficient for the installation of the ducts and accessories and that once the installation of the equipment is completed, there will be adequate space so that maintenance and/or repair tasks can be easily carried out.

The approval of the contractor's installation drawings will not relieve the contractor of its responsibility to comply with all the requirements of these contractual documents or those arising from the possible conflict with other activities, which must be carried out and are not included in its contract.

"As Built" Plans

Once the installation is completed and the operation of the air conditioning system is accepted, the contractor will present digital sets of all the plans of the installations, equipment, and connection diagrams as they were finally built.

Preferably the plans will be in 1:100 scale and for special details in 1:50 scale. The plans must contain all the modifications made during the installation process, which have altered the initial location of equipment, routes and dimensions of pipes and ducts.

EXCLUDED WORK

Electrical installations to power the equipment. The electrical installations for the air conditioning equipment will be executed by the Government of Honduras until the equipment location.

However, the contractor is required to supply the control cable from the unit to the thermostat or controller that controls its operation, as well as the control cable between the remote temperature sensor and the thermostat. Additionally, voltage protectors and monitors, contactors, motor guards, and starters will be supplied by the air conditioning contractor.

The electrical connection must have blade disconnectors near the equipment.

The concrete bases for the equipment are excluded, as well as the grooves, holes, pass-throughs, water intakes and floor drains.

The cost of electricity will be borne by the Government of Honduras.

3.2 TECHNICAL SPECIFICATIONS

Note: Plans can be found in Annex A and additional technical specifications can be found in Annex

B. Both annexes are part of the solicitation documents, so that what appears in one or the other, will be taken as described in all of them, in case of discrepancy between plans and specifications, the consultation must be submitted to the COR.

Additionally, AutoCAD documents can be provided upon written request.

Line

Item Item Description Quantity

Unit of

Measurement Location

1.

UE-01/UC-01 – Supply and installation of a

24,000 btu Wall Mounted Mini Split air conditioner brand LG or similar.

a. Type: Wall Mounted, Mini Split, with horizontal discharge, rooftop condenser and twin rotary inverter compressor.

b. Nominal Capacity: 24,000 btu

c. Cooling Capacity: 2.0 Ton Cooling

d. Minimum Efficiency: 19.0 SEER

e. Product Voltage: 220V/1Ph/60Hz

f. Refrigerant: R-410a.

g. Includes Wireless Remote Control

1 each Server

Room

2.

UE-02/UC-02 - Supply and installation of a

36,000 btu Wall Mounted Mini Split air conditioner brand LG or similar.

a. Type: Wall Mounted, Mini Split, with rooftop condenser, horizontal discharge and twin rotary inverter compressor.

b. Nominal Capacity: 36,000 btu

c. Cooling Capacity: 3.0 Ton Cooling

d. Minimum Efficiency: 18.0 SEER

e. Product Voltage: 220V/1Ph/60Hz

f. Refrigerant: R-410a.

g. Includes Wireless Remote Control

1 each

Exterior

Waiting

Room

Item Item Description Quantity

Unit of

Measurement Location

3.

DOAS-01 - Supply and installation of a

Dedicated Outdoor Air System (DOAS), brand

Trane or similar part number OADG010F1-

D0B100000-C1ACA1AE0

a. Type: Dedicated Outdoor Air System

(DOAS) delivering up to 100% outside air.

b. Airflow Configuration: Horizontal

Discharge/Horizontal Return

c. Nominal Cooling Capacity: 10.0 Ton

d. Reheat: Fin & Tube Modulating HGRH

e. Indoor Coil Type: DX 6-Row

f. Outdoor Coil Type: Air Cooled Fin &

Tube

g. Heat Type - Primary: No Heat

h. Unit Controls: Multi-Zone VAV -

UC600

i. Building Interface: BACnet

j. Filter Options: MERV-13, 80%

k. Refrigerant: R-410a.

l. AHRI or ASHRAE certified

m. Unit installation: outdoor and

Mounted on rubber vibration isolators

n. Programmable digital thermostat

o. hail guards

Design Conditions:

p. Elevation: 128 ft

q. Flow Of Air Supply (CFM): 1379

r. Flow Of Air Extraction (CFM):1500

s. Entering Air/Dry Bulb temp: 105.3 F

t. Entering Air/Humid Bulb temp: 69.90

F

Cooling Specifications

u. Type: DX 6-Row

Morgue

Item Item Description Quantity

Unit of

Measurement Location

v. Gross total capacity: approx.83602

(Btu/hr)

w. Gross latent capacity: approx 3375

(Btu/hr)

x. Net sensible capacity: approx 80230

(Btu/hr)

y. Compressor: Digital Scroll-1st Circuit

z. Leaving Air/Dry Bulb temp: 48.00 F

aa. Leaving Air/Humid Bulb temp: 48.00 F

bb. Efficiency: 9.0 EER

Motor Specifications:

cc. Supply fan, direct drive with Variable

Frequency drive (VFD) and VFD

Bypass Control, and 1.50 HP

dd. Exhaust fan, direct drive with Variable

Frequency drive (VFD) and VFD

Bypass Control, and 1.0 HP

Pressure Drop

ee. Supply pressure drop: 1.00 in H20

ff. Exhaust pressure drop: 1.00 in H20

gg. Pressure drop in MERV-13 filters:

0.22

Electrical Specifications:

hh. Product Voltage: 220V/3Ph/60Hz

ii. Min Circuit Ampacity - MCA: 59.4

Amps

jj. Unit Amps-FLA: 54.5 Amps

kk. Non-Fused Disconnect "Circuit

Breaker"

4.

UP-01 - Supply and installation of a Packaged

Air Conditioning (PAC) unit brand Trane or similar part number TSJ150A3S00**B4

1 each Office

Item Item Description Quantity

Unit of

Measurement Location

a. Type: Packaged Air Conditioning unit, two stage cooling.

b. Nominal Cooling Capacity: 12.5 Ton

c. Airflow Configuration: Horizontal

d. Unit control: Symbio 700

e. Communications option: Advanced controls and BACnet BAS

f. Includes one (1) permanent filter

MERV 8 and one (1) disposable filter

MERV 13

g. Mounted on rubber vibration isolators

h. Certification: AHRI within the scope of AHRI 210-240

i. Installation of equipment is on the rooftop of the building.

j. Refrigerant: R-410a.

k. Programmable digital thermostat

l. Hail guard

Design Conditions

m. Elevation above sea level: 128 ft

n. Exterior Temperature Dry Bulb: 95.00

F

o. Flow Of Air Supply (CFM): 4174

p. Flow of Outside Air (CFM): 355

Cooling Specifications

q. Gross total capacity: approx 122973

(Btu/hr)

r. Net sensible capacity: approx 99324

(Btu/hr)

s. Gross latent capacity: approx

23649(Btu/hr)

t. Entering Air/Dry Bulb temp: 73.96 F

u. Entering Air/Humid Bulb temp: 61.65

F

Item Item Description Quantity

Unit of

Measurement Location

v. Leaving Air/Dry Bulb temp: 51.20 F

w. Leaving Air/Humid Bulb temp: 50.72 F

x. Efficiency: 11 EER

Motor Specifications

y. Motor capacity: min.3.00 HP

z. Motor Type: Multi- Zone Variable-Air-

Volume (VAV) Supply Fan with

Variable Frequency drive (VFD) and

VFD Bypass Control

aa. Compressor: Direct drive scroll

Pressure Drop

bb. Exhaust pressure drop: 1.00 in H20

cc. Pressure drop in filters: 0.50

Electrical Specifications:

dd. Product Voltage: 220V/3Ph/60Hz

ee. Min Circuit Ampacity - MCA: 64.00

Amps

ff. Unit Amps-FLA: 57.80

5.

EXT-01 - Supply and installation of a

Centrifugal Upblast Exhaust Fan for bathroom air extraction brand Greenheck or similar.

a. Roof mountable

b. CFM Range: 336

c. Motor HP: 1/10

d. Discharge air: upwards.

e. Product Voltage: 115V / 1Ph, 60Hz

f. Housing Material: Spun Aluminum

g. Drive Type: Direct Drive

h. Impeller Type: Centrifugal Wheel

i. Includes Speed Control

j. Certifications: AMCA Sound & Air

UL/cUL 705

Item Item Description Quantity

Unit of

Measurement Location

k. NEMA-1 disconnect switch.

l. Birdscreen – aluminum

m. Roof curb

6.

Supply and installation of Rectangular Air

Balancing Manual Dampers.

1 lot

7.

Supply and installation of Proportional

Motorized Rectangular Damper for two zones, with digital thermostat

1 lot

8.

Supply and installation of electrical protection devices and controls.

Includes:

a. Three-phase voltage digital protector with start delay, contactor and control cable attached for two (2) units: UP-01 and DOAS-01.

b. Single-phase voltage protector and start retarder, contactor, control cable, expansion valve, solenoid valve for three (3) units: EXT-01, UC-01, UC-

5 each

9.

Supply and installation of Variable Air

Volume (VAV) diffusers brand Price or similar for UP-01 Packaged Air Conditioning (PAC) unit.

a. Controlled by: digital thermostat.

Each diffuser must include a digital thermostat.

b. Control type: pressure independent balancing control valve.

c. Communication protocol: BACnet

d. Voltage: 24 VAC - 3.0 VA

e. Internal insulation thickness: 1”

Includes:

9 each

DV-01-01 -

Stairs

DV-01-02 -

Bedrooms

DV-01-03 -

Private 4

DV-01-04 -

Private 3

DV-01-05 -

Private 2

DV-01-06 -

Private 1B

DV-01-07 -

Hall 02

Item Item Description Quantity

Unit of

Measurement Location

i. DV-01-01 -for 126 PCM / Maximum

Flow: 129; Minimum Flow: 60; Inlet duct diameter: 8 in

ii. DV-01-02 - for 235 PCM / Maximum

Flow: 216; Minimum Flow: 66; Inlet duct diameter: 10 in

iii. DV-01-03 - for 155 PCM / Maximum

Flow: 140; Minimum Flow: 60; Inlet duct diameter: 8 in

iv. DV-01-04 - for 156 PCM / Maximum

Flow: 141; Minimum Flow: 60; Inlet duct diameter: 8 in

v. DV-01-05 - for 156 PCM / Maximum

Flow: 141; Minimum Flow: 60; Inlet duct diameter: 8 in

vi. DV-01-06 - for 47 PCM / Maximum

Flow: 43; Minimum Flow: 30; Inlet duct diameter: 6 in

vii. DV-01-07 - for 124 PCM / Maximum

Flow: 178; Minimum Flow: 60; Inlet duct diameter: 8 in

viii. DV-01-08 - for 462 PCM / Maximum

Flow: 412; Minimum Flow: 150; Inlet duct diameter: 14 in

ix. DV-01-09 - for 344 PCM / Maximum

Flow: 299; Minimum Flow: 120; Inlet duct diameter: 12 in

DV-01-08

Kitchenette

DV-01-09

Meeting room

10.

Supply and installation of Variable Air

Volume (VAV) boxes brand Price or similar, for UP-01 Packaged Air Conditioning (PAC) unit.

a. Controlled by: digital thermostat.

Each diffuser must include a digital thermostat.

3 each

VAV-01-01

Hall 01

VAV-01-02

Private 4

VAV-01-03

Waiting

Room

Item Item Description Quantity

Unit of

Measurement Location

b. Control type: pressure independent balancing control valve.

c. Communication protocol: BACnet

d. Voltage: 24 VAC - 3.0 VA

e. Internal insulation thickness: 1”

Includes:

i. VAV-01-01 Maximum Flow: 434;

Minimum Flow: 132; Inlet duct diameter: 8 in

ii. VAV-01-02 Maximum Flow: 834;

Minimum Flow: 221; Inlet duct diameter: 10 in

iii. VAV-01-03 Maximum Flow: 1207;

Minimum Flow: 304; Inlet duct diameter: 12 in

11.

Supply and installation of White 4-way square aluminum ceiling diffusers brand name or equal to Price.

Sizes: 12''X12'' with a 6'' duct opening diameter; 12''X12'' with a 8'' duct opening diameter; 20''X20'' with a 8'' duct opening diameter; 20''X20'' with a 10'' duct opening diameter; 24''X24'' with a 10'' duct opening diameter; 24''X24'' with a 12'' duct opening diameter; 24''X24'' with a 14'' duct opening diameter

1 lot

12.

Supply and installation of White square steel ceiling return and/or extraction grilles brand

Price or similar.

Sizes: 6''X6'', 8''X8'', 10''X10'', 12''X12'', 14''X14'', 16''X16'', 18''X18''.

Certified: AMCA, UL, CSA

1 lot

Item Item Description Quantity

Unit of

Measurement Location

13.

Supply and installation of copper refrigeration pipelines According to plans and technical specifications.

Includes accessories such as but not limited to: Insulation of the suction 3/4" pipes brand

Armaflex or similar. Drying filter, refrigerant sight glass in the liquid line, and charging valves in both lines.

1 lot

14.

Supply and installation of rigid duct system

According to plans and technical specifications.

Rigid duct system for air supply and return, include according to plans and technical specifications:

a. external insulation: Includes G-90 galvanized sheet ducts, insulated with external fiberglass, 1 1/2" duct wrap type, in the duct sections within the mezzanine. Includes external sealing of ducts and duct supports.

b. Internal insulation: Includes G-90 galvanized sheet ducts, insulated with internal fiberglass,1 1/2" duct liner type, inside the duct, in the outdoor duct sections. Includes flexible neck for machine connections, external sealing of ducts and duct supports.

Includes sheet flashings at the entrance of ducts from the roof.

Rigid duct system for air extraction, includes according to plans, both:

c. external insulation: Includes G-90 galvanized sheet ducting, externally duct sealing, and duct supports

Item Item Description Quantity

Unit of

Measurement Location

d. G-90 galvanized sheet duct, uninsulated, duct sealing and duct supports

Rigid duct system for fresh air intake, includes according to plans includes:

e. G-90 galvanized sheet duct, uninsulated, insect screen, includes sealing and supporting of ducts.

15.

Supply and installation of flexible round duct system

Includes sealing and supporting of ducts.

According to plans and technical specifications.

16.

Supply and installation of pvc drainage pipelines

According to plans and technical specifications.

1 lot

17.

System manual of operation and maintenance manual in Spanish, in PDF and two copies in print.

No later than ten (10) calendar days before the installation is completed, the contractor shall submit to the COR for approval a copy of the operating instructions and the service manual.

The operating instructions and service manual shall cover all installed equipment and accessories, including at least the following:

• Control diagram of the system of the equipment, indicating step by step the sequence necessary for start and stop.

• models of the installed equipment Air conditioning equipments, air

Item Item Description Quantity

Unit of

Measurement Location extractors, Minisplits, Variable volume terminals, Variable speed diffusers, Sensors, Voltage protectors, Controllers, vibration absorbers, Filters, Manual balancing dampers in ducts, Motorized proportional closing dampers, Thermostats, with all the data of the equipment and its set points, Among others, it must include: nomenclature, according to plans, brand, model, series, voltage, amperage, capacity, flow, temperatures, etc.

• a list of parts with factory names and codes

• an installation and service manual

• brief description of the equipment and its operation.

After approval of the operating instructions in the service manual, the contractor shall provide the owner with two physical copies of the operating instructions and the PDF to the COR.

18. As-built plans 1 each

19.

Training for technical personnel to operate and maintain the system, in Choluteca, in Spanish language or with Spanish translation.

Topics to be covered during the training:

• Description of the main product

• Description of User interface

• Step by Step Instructions on use

• Features and applications.

• Safety Warnings

• Instruction on Care and Repair

• Contact info for Warranty

• Testing of the equipment by trainees.

• Questions and Answers from trainees.

1 service

Item Item Description Quantity

Unit of

Measurement Location

Training certificate should be provided.

Training shall be delivered in no more than fifteen (15) days after delivery of equipment to Tegucigalpa, Honduras.

3.3 PLACE OF DELIVERY AND INSTALLATION

The Contractor is responsible to deliver and install the equipment to its final destination in

Choluteca, Choluteca Honduras, for further donation to the Honduras Government.

Address:

Morgue de Medicina Forense en Choluteca

Barrio El Hospital, 7a calle N, 14 Avenida O

(13.302557, -87.201851)

Choluteca, Choluteca, Honduras

3.4 MARKING AND SUBMISSION OF DOCUMENTS

All boxes shall be clearly marked as follows:

Purchase Order No. __________, TGU (to be determined upon award)

Embajada Americana

Attention: INL Honduras

Morgue de Medicina Forense en Choluteca

Barrio El Hospital, 7a calle N, 14 Avenida O

Submission of Documents: the Invoice and Bill of Laden must describe each equipment with the make, lot number, model, serial number, country of manufacturing, quantity, price unit and totals where applicable.

Consignee: Embajada Americana

Col. San Carlos Avenida la Paz

Número de casa #2629

Tegucigalpa, Honduras

RTN 08019999408358

Contractor must provide/file all required shipping/export declaration documentation (including

Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Honduras, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the designated INL Point of Contact. The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

Equipment labeling:

All equipment must be labeled for proper identification. The labeling on the exhaust fans and air injectors can be done by means of an outdoor decal that indicates the nomenclature of the equipment and its capacity in cubic feet per minute (PCM) with its corresponding external pressure drop, according to design. The labeling on variable volume terminals, VAV diffusers and mini-split evaporators can be done by means of a decal that indicates the nomenclature of the equipment and its maximum and minimum capacity in PCM, according to design. The labeling on packages and condensers can be done by means of a special decal for weathering or with paint on the equipment, which indicates the nomenclature of the equipment and its capacity in Tons, according to design.

3.5 TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS Code: 333415 Air-Conditioning and

Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment

Manufacturing

3.6 WARRANTY

The equipment and installation shall come with at least a one-year warranty from date of installation completion, without limit of hours, and shall include guarantee of quality and parts. A written certificate of warranty is required to be delivered after completion of the installation.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the

Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

Contractor must include a waterproof sticker in the air conditioning equipment that is visibly located and does not hinder the handling, operation or data that includes the following information:

i. Supplier

ii. Supplier Telephone number

iii. Date of installation

iv. Warranty Period

3.7 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

US Embassy Honduras will provide the sales tax exemption and if the vendor is international, we will support with customs clearance, but not storage fees. Contractor needs to send correct paperwork (Consignee, Invoices, packing list, description, item country origin, among others beforehand) and be expedite when information is required to avoid any delays and generate storage fees. Delays or Storage fees due to any wrong documentation from vendor will not be paid.

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government.

Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which shall apply.

Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade

Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of

Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export

Administration Regulations (EAR), 15 CFR Parts 730-774.

3.8 PREPARATION FOR DELIVERY

The contractor must have a registered mechanical engineer, who must have the necessary experience in this type of work and will serve as point of contact for the contractor.

The contractor will prepare and submit to the COR a detailed work program, in which it shows the execution time of its works coordinated with the progress of the civil works and must update them every week.

Prior to commencing installation, the contractor shall submit to the COR a set of installation drawings in detail indicating the changes to meet the space requirements and those necessary to resolve all conflicts. The contractor shall submit to the COR for approval installation plans indicating all changes necessary to resolve space conflicts and code requirements.

The drawings must be dimensioned and will show dimensions and weights of the equipment, details of assembly of the units, position of the pipes and ducts and any other data required for the installation.

Special care must be taken to check that the existing space is sufficient for the installation of the ducts and accessories and that once the installation of the equipment is completed, there will be adequate space so that maintenance and/or repair tasks can be easily carried out.

The approval of the contractor's installation drawings will not relieve the contractor of its responsibility to comply with all the requirements of these contractual documents or those arising from the possible conflict with other activities, which must be carried out and are not included in its contract.

3.9 INSPECTION AND ACCEPTANCE

The Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

Testing and Balance of the system

The contractor must carry out at least tests of the air distribution system, such as leaks in it, temperature and flow readings in the supply, extraction and return outlets, a report will be sent from it, which will contain at least the following information:

• Date of the test.

• Description and quality of the measuring equipment used in it.

• Data obtained initially.

• Repairs and adjustments made.

• Final test results. (Flow rate (PCM) of each diffuser and grille, also the total flow rate of the equipment (UP, DOAS), the flow rate in the fresh air intakes and the flow rate recorded in each variable volume terminal box (VAV).

• Existing outdoor conditions (temperatures and humidity).

Once the equipment has been tested and is operating normally, the Contractor shall be responsible for balancing the air in the presence of the COR, for which the Contractor shall have all properly calibrated instruments required to perform the balancing and air adjustments that are necessary to demonstrate that the design CFM quantities remain stable anywhere within the building. both for diffusers and grilles and for fresh air inlets in the units and for variable volume terminals. A tolerance to reading error in the order of 10% is accepted. However, areas designed with negative pressure must maintain this condition, as the pressure of the zone could be inverted in an unacceptable way even when the readings are in the order of +/- 10%. If unsatisfactory results are found, they will be corrected immediately at no cost to the US Embassy. The equipment accepted to perform the air flow readings must be an electronic or analog measuring instrument with an integrated hood to take the readings from the diffusers and grilles clearly and accurately. The use of propeller anemometers is not accepted. In the case of fresh air intake grilles or very large grilles, of which the previous instrument does not have the capacity to make the respective readings, it is accepted to take measurements in ducts with the Pitot-Static Tube and then make the calculations to know the flow obtained. All these tests must be done using the ASHRAE Standard 111-2008

(Measurements, Tests, Adjustments and Balancing of HVAC Installations in Buildings) as a reference..

Systems and controls must be regulated in such a way that design temperatures remain stable within the conditioned areas.

All units must have operating voltage and amperage readings performed, both for package units, as well as mini-splits and fans. The units must be adjusted in the field to observe their performance with the indicated electrical consumption.

The package units must be read the return, extraction and supply temperature, verification of a good evacuation of the condensate drain, the verification of the correct operation of the thermostat and in the case of Minisplits, reading of the return and supply temperature and operation of the remote control.

Air extractors should be amperage tested and verified with the manufacturer's data.

The units must be adjusted in the field to observe their performance with the indicated electrical consumption.

The sheet containing the results from the balance and testing shall be presented to the COR, to guarantee correct operation.

Air handling systems, such as packages, exhaust fans, variable air volume boxes, VAV diffusers, must be subjected to air flow tests, verifying that the air flow specified in drawings is met for each of the inlet grilles or exhaust air diffusers, including fresh air intakes. An error of +/- 10% maximum in readings is accepted.

Measuring instruments must be properly calibrated and a factory certificate must be provided before carrying out the tests that such calibration is still in force. The validity of the calibration certificate must be a maximum of one year. This is valid for thermometers, hygrometers, pressure gauges, ammeters, voltmeters, differential pressure gauges, ball meters, etc.

FINAL INSPECTION

The final inspection and acceptance of all items shall be performed by the U.S. Government upon testing and balance of the equipment and the completion of the installation of all the equipment.

All equipment delivered shall conform exactly to the standard described in the technical specification sheet. If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Honduras. The vendor shall evaluate and replace returned items with no transportation cost to INL. If for any reason the installation is not accepted, the contractor will be notified, pointing out the defects so that they can correct them, in the shortest possible time that must be used to amend them.

The designated representative of the US Embassy in Honduras will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications.

iii. Compliance with the blueprints for the air conditioning design

iv. Correct operation of the required elements during testing

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL, within thirty (30) days after electronic submission of invoice using the Invoice Processing Platform (IPP).

3.10 EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT than one hundred and eighty (180) calendar days after from receipt of the award notification.

3.11 EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

• Compliance with the requested technical specifications, past performance, and warranty as per Statement of Work.

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

• For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• The Government will evaluate the proposed delivery time frame and the technical specifications. The Government will only consider for award those companies that the

Government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

• The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

• Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM

(www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting

Officer will proceed to award to the next otherwise successful registered quoter.

http://www.sam.gov/