SOW-Air Charter Service-Nov 2024-5 pages.pdf

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STATEMENT OF WORK

Air Charter Service

Kenai and Middleton Island Alaska November 2024

The Contractor must furnish airplanes with pilot to provide air transportation of Government personnel and baggage, freight and equipment between Kenai and Middleton Island, Alaska on an on-call basis.

All work must be accomplished in accordance with the terms and conditions specified herein.

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Table of Contents

1.0 INTRODUCTION

2.0 AIR CHARTER SERVICE REQUIREMENTS

3.0 AIRCRAFT REQUIREMENTS

4.0 COR RESPONSIBILITIES .......................................... ERROR! BOOKMARK NOT DEFINED.

1.0 Introduction

The Contractor must furnish airplanes with pilot to provide air transportation of Government personnel and baggage, freight and equipment between Kenai and Middleton Island, Alaska on an on-call basis.

All work must be accomplished in accordance with the terms and conditions specified herein.

2.0 Air Charter Service Requirements

AIRCRAFT REQUIRED

The aircraft used in the performance of this contract must be IFR equipped and capable of carrying a minimum of seven passengers, baggage, freight, and equipment totaling no less than 1700 pounds. An alternate aircraft must be IFR equipped and capable of carrying a minimum of nine passengers, baggage, freight, and equipment totaling 2000 pounds and must be provided upon request. The FAA anticipates the alternate aircraft will be requested approximately 15% of the time. Any aircraft used in the performance of the contract must carry the survival gear required by Alaska Statute Section 02.35.110 as well as a suitable life raft and individual personal floatation devices for each passenger. Any single-engine aircraft used in the performance of this contract must have a turboprop engine and be operated at an altitude such that the aircraft always remains within gliding distance of land. When icing conditions are possible, the aircraft must be equipped with functional wing and tail de-icing equipment.

During flights in the performance of this contract, excess carrying capacity of the aircraft that is not being used by the FAA may not be used to carry other persons or property.

FREQUENCY OF SERVICE

Flights will be coordinated between the Contractor and the FAA Contracting Officer’s Representative (COR). In the case of holiday or poor weather the trip may be cancelled or rescheduled the following day or as weather permits. Most flights will be on an on-call basis with occasional extra flights being requested as needed.

(a) Flights can be cancelled at the discretion of the Government with twenty-four (24) hour notice with no penalty to the Government. With less than (24) hour notice and aircraft movement has taken place (one way trip), such movement must be negotiated, with the contractor. If aircraft movement hasn’t taken place, the Government must not be charged for costs.

3.0 Aircraft Requirements

AVAILABILITY OF AIRCRAFT

Emergency and administrative trips may be required. For emergency trips, the Contractor must make service available within 4 hours of notification by the COR. For administrative service, the Contractor must make service available within 24 hours of notification by the COR. In the event the Contractor does not have an aircraft available when service is requested, the Contractor must secure an adequate replacement to meet FAA’s requirements at no additional cost to the Government.

AIRCRAFT OPERATIONS

All aircraft operations under this contract must be in accordance with those rules otherwise applicable to civil aircraft operations in air transportation or air commerce carrying passengers or property for compensation or hire. The successful Contractor must always be the holder of an air carrier or operating certificate of authority otherwise appropriate for the conduct of civil aircraft operations in air transportation or air commerce carrying persons and property for compensation or hire.

4.0 Pilot Requirements

PILOT QUALIFICATIONS

Each pilot furnished under this contract must have at a minimum, the experience specified in § 135.243 of the Federal Aviation Regulations (FAR) and be fully qualified for the type of aircraft flown and meteorological conditions expected for each flight.

PILOT RESPONSIBILITY

The pilot must be responsible for the safety of the aircraft and occupants and must have the authority to cancel, terminate, or change any flight, when in his judgment, such flight is not safe. No Government employee can abrogate this authority of the pilot.

5.0 COR Responsibilities

The Government will maintain communications with the contractor's operation office. All daily operational changes e.g., cancellations, delays, early departure rerouting of flights due to weather, will be directed by the COR or by his/her designee.

Other Information

DEFINITION OF TERMS

For purposes of computing charges and subsequent payment of invoices, the following definition of types of service will apply and all invoices must be marked to indicate the type of service provided.

(a) ROUND TRIP: A round trip is each complete circuit of the aircraft from point of origin. It must include takeoff from point of origin, flight to destination, landing at destination, loading and/or unloading passengers and/or freight, as required, and return to point of origin. Standby time equal to one-way flight time must be included in the round-trip price for on loading and offloading of personnel and freight. Standby time more than that included in round trip must be at contractual rate.

(b) FLIGHT TIME: Flight time is that period when the aircraft takes off from point of origin, flies to destination, and returns to point of origin without landing at the site due to conditions beyond the control of the pilot, such as weather, ground conditions, etc.

(c) STANDBY TIME: Chargeable standby time is that period on the ground after the aircraft arrives at destination and the period of free standby time has been used.

(d) ROUTINE OR ADMINISTRATIVE SERVICE: Routine or administrative service is any flight for which normal service is required and the aircraft is made available by the Contractor upon a minimum of at least 24-hour advance notification by the COR of the need for the service.

(e) EMERGENCY SERVICE: Emergency service is any flight for which immediate service is required and the aircraft is made available by the Contractor within a maximum of 4 hours after notification by the COR of the need for this service.

REQUIREMENTS FOR LOADING AND CARRYING DANGEROUS ARTICLES

All loading and carrying of those products coming within the scope of this contract must follow the Code of Federal Regulations (CFR), Title 49, Parts 100-109 (Shipment of Hazardous Materials) or any successor regulations relating to the transportation of hazardous materials, or any exemption issued there under.

PAYMENT

The Contractor must issue a sales ticket, which must be signed by an FAA representative for each flight trip made. The FAA representative will retain a duplicate copy of the sales ticket for receiving purposes, the original remaining with the Contractor and attached to the Contractor's consolidated monthly invoice. Payment will be made monthly upon receipt of a consolidated original invoice.

CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE

The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicles or other equipment by, or the action of the Contractor or the Contractor’s employees and agents. The Contractor, at his/her own expense, must maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the contractor against all claims for injury or damage. The Contractor must maintain Worker's Compensation and other legally required insurance with respect to the Contractor’s own employees and agents. The Government must in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government must be indemnified and saved harmless against claims for damage or injury in such cases.