SOW_AE_Cons_Mgmt_Services_Sewer_6-25-2026_Redacted_1.pdf

STATEMENT OF WORK

A-E Construction Management Services

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 1 of 7

Request For Proposal Schedule

Task Description Amount

1 BASE Construction Contract Bid Support

2 BASE A-E Construction Management Services

SUBTOTAL BASE ITEMS

3 OPTION A-E Construction Inspection Services

4 OPTION As-Built Drawings

5 OPTION Additional Site Visit

SUBTOTAL OPTION ITEMS

TOTAL

DO NOT SUBMIT A PROPOSAL AT THIS TIME. A RFP WILL

BE ISSUED TO THE MOST HIGHLY QUALIFIED FIRM

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 2 of 7

1. GENERAL:

1.1 The US Fish and Wildlife Service (USFWS) has a request for Architectural Engineering (A-E) Services to provide construction management services which include support during solicitation of the Consolidated Projects on Midway Atoll National Wildlife Refuge (NWR).

1.2 This project takes place on Midway Atoll NWR, which is a 2.4 sq mi atoll in the North Pacific Ocean. Roughly equidistant between North America and Asia, Midway is the only atoll in the Hawaiian Archipelago that is not part of the state of Hawaii. Midway Atoll is approximately 140 nm. (260 km; 160 mi) east of the International Date Line, about 2,800 nm. (5,200 km; 3,200 mi) west of San Francisco, and 2,200 nm. (4,100 km;

2,500 mi) east of Tokyo. Midway Atoll, which includes the Midway Atoll NWR and the Battle of Midway National Memorial, is part of the Papahānaumokuākea Marine National Monument. It is also home to Henderson Field which supports trans-Pacific aircraft activity.

Midway Atoll NWR is a sanctuary for millions of seabirds, shorebirds, ducks, and various marine life who call the atoll home, for all or part of their lifecycle. Midway Atoll NWR and Battle of Midway National Memorial are currently closed to public visitation. Only activities that directly support airfield operations and conservation management of the refuge, memorial and monument are allowed.

1.3 The Consolidated Projects on Midway Atoll NWR include replacement of the sewer system and harbor infrastructure improvements. This effort only includes Construction Management (CM) and inspection services supporting replacement of the sewer system.

Work will include but not necessarily limited to A-E Services in support of requests for information, submittal review, and other technical assistance related to the sewer system replacement during construction contract solicitation and throughout construction.

1.4 Performance Period: 1,095 days from Notice to Proceed (NTP). The period of performance for the construction portion of the sewer system replacement is two years with an anticipated award date of January 2027.

1.5 All work will be in accordance with the Task Order Proposal Request Technical Requirements found in the parent contract.

2. DEFINITIONS: NA

3. SCOPE:

3.1 A-E shall provide bid support to the USFWS during the solicitation of the construction project and provide CM throughout construction. It is anticipated that construction will take multiple construction seasons on Midway Atoll NWR to complete the project.

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 3 of 7

3.2 Unless stated otherwise, all deliverables shall be submitted to USFWS using e-mail and an FTP site provided by the A-E.

3.3 BASE BID ITEMS:

TASK 1: BASE – Construction Contract Bid Support: A-E selected for this project shall assume “Engineer of Record” (EOR) responsibility for the design and provide design assistance during the bidding phase of the solicitation.

• Provide timely responses to contractor’s questions during the solicitation and contract award process including responding and providing design, edits, corrections and adjustments to the design based on contractor’s questions if required.

• Prepare and provide a conforming set of drawings and specifications after contract award.

• Participate in virtual meetings during the solicitation and award phases of the project.

• Travel to Midway Atoll NWR for the pre-bid site visit (anticipated fall 2026, final date TBD). A-E shall be responsible for all lodging and meals while on Midway Atoll NWR for the pre-bid site visit at the Midway published prices on the website.

• A-E shall review construction contractors proposed Alternative Technical Concepts (ATC) submitted in Phase 2 of the construction bidding process. Provide recommendations to USFWS on ATC acceptance and perform ancillary design services to address design changes of USFWS approved ATCs. See attached, Midway Design Build General Requirements for ATC process and procedures.

Deliverables:

_1_ electronic set of Conforming Design Documents (PDF & CAD format) _1_ electronic set of Bid Q&A responses (PDF format) _1_ electronic set of updated engineer’s opinion of construction cost during the solicitation phase of the project (PDF format)

TASK 2: BASE - A-E Construction Management Services: CM services for this project include remote assistance to review and approve submittals, provide design clarifications, and design modification as required throughout construction.

A-E shall provide the following Title III CM services:

• Review and recommend acceptance or rejection of construction schedules, submittals, shop drawings and O&M manuals. Construction contractor shall electronically

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 4 of 7 furnish submittals to the A-E and COR. Upon receipt of the submittal, the A-E shall review and approve / disapprove the submittal within ten (10) business days. A-E shall distribute responses through a SharePoint website and via email. A-E shall maintain a log for these documents and update each action as to determination and action required.

• Participate in teleconference calls to provide technical advice or expertise to the Government. Weekly teleconference calls may be required with all project stakeholders. A-E shall provide any necessary input on agenda, meeting minutes, and open items tracking forms three days prior to each meeting.

o If at any time the A-E discovers that the construction contractor is not performing the work in accordance with the contract documents, the A-E shall immediately notify the COR and CO in writing or by email. A-E shall be specific in stating the contractor’s noncompliance and provide recommended corrective actions.

o A-E shall verify design assumptions align with actual field conditions. A-E will propose design modifications when the field conditions differ.

o A-E shall confirm that the construction contractor is performing all quality control testing required by the construction documents. A-E shall review test results to determine if the results are in compliance or not. If not in compliance, A-E shall inform the COR in a timely manner so USFWS can direct the construction contractor as to the necessary corrective actions.

o A-E shall inform the COR of any safety rules and regulations which are not followed by the construction contractor or their subcontractors. Regulations include but are not limited to those set by OSHA. A-E shall immediately stop work that endangers the lives of any worker onsite.

3.4 OPTION BID ITEMS:

TASK 3: OPTION - A-E Construction Inspection Services: A-E shall provide applicable engineering specialists to perform on-site project inspection during significant project milestones. The Contractor will be considered a member of the final inspections team; final acceptance of work by the construction contractor shall be predicated exclusively upon the inspection performed by Government personnel. Terrestrial construction activities are limited to July 15th through October 31st. Construction is assumed to take two seasons.

Travel to Midway Atoll NWR will be aboard a USFWS contracted flight that departs from Honolulu, HI and returns from Midway Atoll NWR approximately 48 hours later. A-E shall utilize USFWS contracted assets for all logistic support to facilitate the completion of the contract.

Inspections included in this task:

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 5 of 7

• Construction Season Closeout: At least two weeks prior to construction contractor departure from Midway Atoll NWR at the end of construction seasons, perform inspection of all completed work.

• Inspection and acceptance of construction work based on milestone achievements as required by the repair sewer system design specifications.

o Milestone No. 1: substantially complete new centralized septic system and tie-in existing force main, install new force main and temporarily plug, replace Feeder B.

o Milestone No. 2: substantially complete new lift station and tie-in new force main, install gravity sewer as shown on the drawings, and abandon existing septic tanks.

o Milestone No. 3: substantially complete remaining gravity sewer and grinder pumps.

During site visits, A-E shall maintain accurate and complete inspection reports of the prime contractor and their subcontractors working onsite. At a minimum, the following information shall be provided for each report:

• Company names, total number of workers onsite for each company and job titles;

• Number and type of equipment onsite, if they are being utilized;

• Description of work activities. This shall include the type of activities, location of activities, approximate types and rough quantities of materials involved, and any issues that have developed;

• Photographs to document construction progress and support any noted deficiencies;

• Recommendations for work to be completed prior to the end of the construction season to ensure a safe environment and fully operational system while construction is paused between construction seasons;

• If inspection is considered a pre-final or final inspection of any portion or components of the project, provide a detailed punch list of deficiencies.

• Signature of the A-E inspector.

TASK 4: OPTION - As-Built Drawings: A-E shall work with the construction contractor during construction to document any field changes and provide as-built drawings at the completion of the project by USFWS CAD standards.

TASK 5: OPTION - Additional Site Visits: As needed, provide additional site visits. In the event of construction delays, unforeseen site conditions, or other events during

Replace Sewer System Midway Atoll NWR

June 11, 2026

US Fish & Wildlife Service Midway Atoll NWR Page 6 of 7 construction additional site visits may be necessary to provide technical oversight, inspection, and other A-E tasks.

Travel to Midway Atoll NWR will be aboard a USFWS contracted flight that departs from Honolulu, HI and returns from Midway Atoll NWR approximately 48 hours later. A-E shall utilize USFWS contracted assets for all logistic support to facilitate the completion of the contract.

4. SITE VISIT LOGISTICS

4.1 The project is located at the Midway Atoll NWR/Battle of Midway National Memorial and is located within the Papahānaumokuākea Marine National Monument. Midway is in the northwestern part of the Hawaiian archipelago at N 28° 12’ and W 177° 21’.

4.2 Normal work hours at the station are 7:30am to 4:00pm, Monday through Friday, excluding Holidays.

4.3 Travel to Midway Atoll NWR will be aboard a USFWS contracted flight that departs from Honolulu, HI and returns from Midway Atoll NWR approximately 48 hours later. A-E shall utilize USFWS contracted assets for all logistic support to facilitate the completion of the contract.

• A-E contractor shall conduct a site visit utilizing regularly scheduled flights, dates will be provided after contract award. Aircraft carry-on cargo is limited to 50 lbs.

total per person so all necessary equipment and other items shall be shipped as cargo on the USFWS contracted cargo vessel which sails approximately every six months from the Port of Honolulu, HI.

• Aircraft “seats” are extremely limited and in high demand, contracted aircraft has a maximum of 8-seats per flight and must support USFWS, FAA, and other contractors.

• Contractor shall be responsible for storing and transporting all materials and supplies to the port in Honolulu. Midway Atoll NWR has limited cargo-moving options so pre-coordination of island staff shall be required to remove materials and for on island storage until the A-E arrives on Island.

• All lodging and per-diem rates for Midway Atoll NWR shall be charged to the A-E contractor. Rates are determined by Midway Atoll NWR on an annual basis and may increase due to actual costs.

• Internet access is very limited on Midway Atoll NWR with connections that are minimal and extremely slow. Email access is possible to a limited extent, but upload/download of any large data files, streaming services, etc. may not be possible while on Midway Atoll NWR.

• All staff traveling to Midway require current passports as well as other information/data prior to being allowed to board USFWS contracted aircraft and/or cargo vessels.