SOW Acquisition G-Invoice.pdf

STATEMENT OF WORK

1.0 BACKGROUND

2.0 OBJECTIVES

3.0 SCOPE

4.0 TASKS

5.0 DELIVERY

6.0 GOVERNMENT-FURNISHED PROPERTY

7.0 SECURITY

8.0 PLACE OF PERFORMANCE

9.0 PERIOD OF PERFORMANCE

10.0 TRAVEL AND LODGING

11.0 WHAT TO SUBMIT

1.0 BACKGROUND

UNICOR, Federal Prison Industries (FPI) is a wholly owned Federal Government Corporation with factories throughout the United States in approximately 50 Federal Prisons. FPI manufactures various products for sale to other Federal Agencies and Department of Defense. FPI operates a SAP S4/HANNA ERP (commercial) system that is the system of record for financial records, sales orders, procurement actions, and material tracking.

2.0 OBJECTIVES

The objective of this solicitation is to obtain the services of a qualified contractor who will help FPI implement the G- Invoicing initiative mandated by the Federal Government.

Government Invoicing (G‐Invoicing)is a Department of the Treasury solution to improve the transparency of intragovernmental transactions (IGT) for Buy/Sell processes and reporting by providing a common platform for processing all IGT Buy/Sell activity, implementing a Federal IGT Buy/Sell Data Standard, and providing transparent access to a common data repository of IGT transactions. Treasury’s fiscal service division is providing this solution in accordance with 31 U.S.C.

3512(b) and 3513, which state the Secretary of the Treasury may develop an effective and coordinated system of accounting and financial reporting that integrates Treasury’s accounting results and acts as the operating center for consolidating Treasury’s results with those of other executive agencies.

FPI has the following basic requirements to implement G- Invoicing, These basic requirements are not all inclusive, more research and planning is needed to fully implement G-Invoicing and bring it to a sustainable mode. The expectation is to solicit a company with Certified Senior Program Manager personnel, whom is a subject matter expert in project management with experience in utilizing best practices using the Project Management Institute (PMI) and OMB Major IT investment standards. Expertise in projects of similar size, technical complexity as G-Invoicing and SAP S4/HANA. Experience level equivalent to a senior FAC/PM. Excellent experience in SDLC Methodologies, Agile, SCRUM, SDLC / Waterfall. Strong leadership, diplomatic and motivational skills including the ability to lead across multiple business and technology organizations. Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence. Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus and achieve objectives. Excellent leadership, communication (written, verbal and presentation) and interpersonal skills. Self-motivated, decisive, with the ability to adapt to change and competing

These requirements will require the following skillset:

1. Manage a portfolio of complex initiatives that span one or multiple lines of business

2. Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones

3. Full project life cycle ownership: successful project delivery will include full implementation from initiation to deployment for one major or several minor initiatives simultaneously

4. Manage all aspects of multiple related projects to ensure the overall program is aligned to and directly supports the achievement of strategic objectives

5. Report on project success criteria results, metrics, test and deployment management activities

6. Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence

7. Participate in establishing practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization

8. Prepare estimates and detailed project plan for all phases of the project

9. Procure adequate resources to achieve project objectives in planned timeframes

10. Manage the day-to-day project activities and resources and chairs the project management team meetings Monitor staff performance and complete performance reviews

11. Provide status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership

12. Understand interdependencies between technology, operations and business needs

13. Demonstrate a functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices

14. Manage project scope and changes

15. Act as an internal quality control check for the project

16. Manage ongoing quality control and participate in quality issue resolution Support formal/informal schedules to manage the engagement contract

17. Develop and manage all aspects of project and program engagement from planning, external vendor relationships, communications, resources, budget, change, risks and issues

18. Set and continually manage project and program expectations while delegating and managing deliverable with team members and stakeholders

19. Delegate tasks and responsibilities to appropriate personnel

20. Monitor, track and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables

21. Develop and deliver progress reports, requirements documentation and presentations to various audiences, including project team, sponsors, CEO, CFO and CIO and key stakeholders

22. Determine the frequency and content of status reports from the project and program team, analyze results and troubleshoot problem areas

23. Define success criteria and disseminate them to involved parties throughout project and program life cycle

24. Identify and develop trusted adviser relationship with project and program stakeholders, sponsors and university stakeholders

25. Deliver appropriate and effective executive level communication

26. Ensure that projects and programs are proceeding according to scope, schedule, budget and quality standards

27. Manage project and program issues and risks to mitigate impact to baseline

28. Extensive understanding of project and program management principles, methods and techniques

29. Establish practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization

30. Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary

31. Experience in successfully leading projects and programs to on-time, on-schedule and within budget close

32. Strong experience presenting to executive sponsors and demonstrated communication skills; both written and oral with technical and non-technical staff, all levels of management

33. Experience influencing and gaining buy-in from executives sponsors, team members, stakeholders and peers

34. Team-building skills with technical and non-technical staff

35. Experience working both independently and in a team-oriented, collaborative environment

36. 2+ years’ experience in G-Invoicing past performance in implementation and related implementation support such as training and sustainment mode

37. 2+ years’ experience in the delivery (in person and virtually) of G-Invoicing training

38. 3+ years’ experience in financial functional analyst role knowledge of current G-Invoicing implementation current system gaps, and knowledge of future system development.

39. Provide expert functional support with the design, build, test, and deploy for the integrated SAP G-Invoicing solution

3.0 SCOPE

Under awarded contract, the scope of work will include the following:

A. How to process General Terms and Conditions (GT&C) 7600A B. How to process orders 7600B C. How to process adjustments D. How to structure G-Invoicing roles and permissions (Staff

Mapping) E. How to sustain G-Invoicing into the future F. G-Invoicing development of training G. Delivery of training via virtual and in-person platforms.

H. Research and development on future business processes I. Work closely with the Lead PM on the development of the overall implementation project plan J. Support the PMO with the development and tracking of overall project timeline to execute all client required scope

K. Support the functional teams to ensure tasks are complete on time and are of the highest quality

L. Support the PMO with the development and tracking of overall project timeline to execute all client required scope

M. Complete all configuration lifecycle elements (RICEFW) and documentation, all related test cases, training, work step instructions, configuration details, test requirements, and deploy requirements.

4.0 TASKS

N. Establishing General Terms and Conditions (GT&C) 7600A:

a. The Ordering Agency (Buyer) or the Performing Agency (Seller) begins the G-Invoicing document flow by creating a new 7600A. The Agency initiating the document enters its contact information, authorizing officials, agreement scope, roles, and any required contract clauses.

b. Both the buyer and seller reviews the 7600A to validate data.

c. Both parties approve the 7600A and a General Terms and Conditions (GT&C) number is created in G-Invoicing, and the agreement becomes Open for Orders.

O. Orders Processing 7600B:

a. The Buyer initiates an order using a 7600B form against open GT&C. The Buyer completes the order with their statutory authority and supporting data onto the appropriate order schedule lines. The Buyer approves the order.

b. The Seller enters their statutory authority and supporting data onto the order schedule lines on the order draft, and reviews the data entered by their trading partner. The Seller approves the order.

c. The Seller incurs obligations against the order.

d. Performance transactions may occur now that the order is in open status.

e. An order cannot be closed until the respective totals of

Performance Transactions by the Buyer and Seller agree.

Depending on the FOB Point selected, a Buyer’s performance transaction is optional, unless the Buyer disagrees with the Seller’s performance transaction.

(See FOB definition below for more detail.)

P. Adjustments:

a. G-Invoicing will offer Agencies the ability to correct transactions via adjustments through “negative” performance transactions.

b. Adjustments are controlled by the FOB Point:

i. Under FOB Source transactions, the Seller may adjust

ii. Under FOB Destination, the Buyer may adjust.

Q. G-Invoicing – UNICOR Staff Mapping:

c. All UNICOR staff that will be involved in G-Invoicing will have roles and permissions added to their profiles in the G-Invoicing system.

d. Each business group will need to determine a list of staff that are authorized to complete the following tasks:

i. Preparer

ii. Approver

iii. 2nd Approver

iv. Review MOD’s

v. Agency POC

vi. Funding Official

vii. Program Official

e. Each business group will need to determine the proper routing in G-Invoicing for review and approval of draft forms.

f. Each business group will need to work with legal and contracting to ensure statutory FAR clause information is included in 7600A and 7600B.

R. G-Invoicing sustainment – Sustainment cost is indeterminate since we do not know how the system and bridges (if any) interfaces with G-Invoicing will be.

S. Development of training T. Delivery of training via virtual and in-person platforms.

U. Research and development on future business processes

5.0 DELIVERY

1. Perform tasks as assigned in coordination with the assigned personnel.

2. Provide a monthly status report to the FPI Leadership personnel leading the G-Invoicing implementation of tasks completed during the month and upcoming initiatives. This would include delivery dates and implementation phases provided and a other reports as appropriate.

6.0 GOVERNMENT-FURNISHED PROPERTY

Government will provide a government laptop and other Government Furnished Equipment (GFE) as needed to complete work.

Government will furnish the licenses for the software to be used to complete work delivery.

7.0 SECURITY

Work under the contract will be accomplished through "tele-work." And/or physical presence (meetings) as necessary however, services may be required to be accomplished on property of the U.S. Government, Bureau of Prisons, and Federal Prison Industries. Work may be inside the secure area of a Federal Prison. Contractor may be in contact with Federal Prisoners who are under the supervision of FPI staff. There are strict rules and regulations which must be adhered to by all persons performing duties within the perimeter of the Institutions. The Contractor and their personnel providing services at the Federal Correctional Institutions' on behalf of the Contractor shall adhere to all regulations prescribed by the Institution at all times. Contractor may be terminated if any security policies or procedures are violated. The determination that a security policy has been violated will be at the sole discretion of FPI and the decision may not be challenged by the contractor.

Unless individual waivers are obtained under procedures outlined in the U.S. Department of Justice, Federal Bureau of Prisons, Program Statement 3000.01, the following investigative procedures will be applied to the Contractors employees working under the terms of the proposed contract:

NCIC (National Crime Information Center) DOJ-99 (Name Check) FD-259 (Fingerprint Check) Law enforcement Agency Check

Security Clearance must be obtained by each employee before being permitted to work on site. Subcontractors and "relief" employees will be subject to the same investigative procedures as the primary contractor and his/her employees.

NOTE: Contractor shall take into account that daily time delays may occur due to security checks when entering and exiting FCI and shall not be construed as Government delays in performance of the contract.

8.0 PLACE OF PERFORMANCE

Work will be performed primarily on a "tele-work" basis.

However, work may also be required to be performed on-site.

Government will not provide office space, although work space will be provided for work performed on-site and/or on travel status. Possible travel to the nearest BOP facility or other BOP/FPI facilities is possible.

9.0 PERIOD OF PERFORMANCE

The period of performance shall be one (1) base year of twelve

(12) months and one (1) twelve (12) month option year.

Anticipated work time is 20 hours per week, totaling 1040 hours per year.

10. TRAVEL AND LODGING

When travel is required, Contractor shall monitor all travel expenses to keep them to a minimum. In accordance with GSA per diem rate guidelines, FPI will only reimburse to the maximum allowed related to lodging and MI&E expenses. Rental car and airfare shall be kept to a minimum and are reimbursed at actual cost. FPI may negotiate special lodging rates for specific locations.

11.0 WHAT TO SUBMIT

Responsive proposals must include the following:

1. Resume of offeror. This must contain sufficient information, descriptions, and technical specifications of related work experience for the Government to make a comprehensive evaluation of offeror’s capability in providing the requirements listed in this solicitation.

2. Completed SF-1449 with signature and pricing submitted per hour.