SOW - AC Repair.docx

STATEMENT OF WORK / DESCRIPTION

CONTRACT TITLE: Repair and Refurbish AC-3 and AC-4

PLACE OF PERFORMANCES: VA San Diego Healthcare System, 3350 La Jolla Village Dr., San Diego, CA 92161

PERIOD OF PERFORMANCE: 09/01/2023 – 08/31/2024

CONTRACT TYPE: Firm Fixed Price

REQUIREMENT: The 2 AC units (AC-3 and AC-4) have been identified as most critical to keep the air conditioning going in the hospital. Work will be done in an asbestos environment.

GENERAL REQUIREMENTS: Temporary cooling - Ensure the service area maintains airflow and temperature control through the duration of the work. This will include: Structural, Mechanical, Electrical, Fire Life Safety (FLS), and Plumbing engineering design; Pre and Post Air Balance of all rooms being served with detailed Report (all room airflows to remain unchanged from pre readings); Rigging; Crane Lift; Scaffold; asbestos containment; DDC Monitoring of the above through existing Metasys user interface; all piping; insulated ductwork; All Electrical; FLS connection and programing; Preventative maintenance; emergency service by qualified HVAC Tech.

Repair and refurbish the following components of the AHUs (AC-3 and AC-4): Heating Coil/ Coils; Cooling Coil/ Coils; Fan Motors; Fan Shafts (stainless steel); Fan Bearings; Pulleys/ Sheaves; Belts; stainless steel pan; any AHU's rusted or damaged panel or structural component; any rusted or damaged ductwork and sound attenuators; all mechanical room piping; VFDs; Metasys Controls; unit motor vibration isolators; seal and insulate all the above.

DDC Controls to be connected and graphically displayed through the existing building mechanical graphical user interface and will include: OSAT, DAT, Static Pressure, Air Filter Pressures, FLS, Humidity, Motor Speed, Pressure, CFM, Alarms, Trends, Start/Stop, HHW & CHW Valves with Feedback, lead lag control and humidifier control.

Upon completion: The Unit's operation will be verified and tested with owner representative present. All airflows, to all rooms served, will be returned to the pre-airflow values (a comprehensive report to be provided within one week of the equipment being placed back into service). All temporary equipment shall be removed and all components of the building that have been modified for the work above shall be returned to new or like new condition. All containments to be removed in their entirety.

CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES: Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

SAFETY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

NORMAL WORKING HOURS: Contractor will shall be performing services between the hours of 7:30 AM through 4:00 PM Monday through Friday, with exceptions to National Holidays.

OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

INVOICE AND PAYMENT: Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Please see OB10 contact information below to begin submitting electronic invoices, free of charge.

A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) Vendor e-Invoice Set-Up Information:

OB10 e-Invoice Setup Information: 1-877-752-0900 OB10 e-Invoice e-mail: USClientServices@ob10.com Financial Services Center e-Invoice Contact Information: 1-877-353-9791 Financial Service Center e-Invoice e-mail: vafsccshd@va.gov

The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

(a) Time period being invoiced for.

(b) Description of services.

(c) Unit Cost Billed.

(d) Extended amount due.

(e) Invoice number, and date.

(f) Contract and obligation number.

Wage Determination:

Service Contract Act WD #: 2015-5635 Rev. 22, Published 07/24/2023.