SOW 612A4-19-016 Outpt Pharm and HVAC.docx

STATEMENT OF WORK (SOW)

Renovate Outpatient Pharmacy and HVAC Project 612A4-19-016

1. GENERAL INTENTION

A. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort described therein B. Location of Work: The geographic location for services are the following areas:

Mather VA Hospital – Building 650 10535 Hospital Way Bldg. 700, Mather, CA, 95655 C. Contractor shall completely prepare site for building operations, including demolition and removal of existing systems and structures, and furnish labor and materials and perform work for 612A4-19-016 Renovate Outpatient Pharmacy and HVAC. The Overall Project will be performed around various locations within the Mather campus.

All construction is to be performed in the one phase indicated primarily during normal working hours. Limited off-hours premium time is included for noise abatement and utility shutdowns only. Any item(s) to be salvaged by the owner are to be removed by the owner from the site before construction begins. Contractor to provide dumpsters for disposal of construction debris and materials. The construction contractor will be required to submit construction waste debris reports to include weight of construction waste, weight of any recycled materials and the cost for removing construction waste. The construction contractor shall comply with VA Medical Center guidance to ensure Class IV infection controls during the construction. Infection control procedures are shown on the general sheets, appended to this specification and in 01 35 26 SAFETY REQUIREMENTS.

The Period of Performance (POP) for this project is 540 calendar days from the Notice to Proceed (NTP).

D. A Pre-Proposal site visit to the site for offerors will be held on a date cited in the solicitation.

E. All testing shall be by certified testing laboratories subcontracted by the Contractor. The Government shall not be required to contract testing for any trade.

F. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

G. Contractor to employ a third-party controls engineer to ensure successful integration and commissioning of all HVAC, electrical, physical security systems in to existing Johnson Controls building management system.

H. Comprehensive 3rd party inspections, testing and written reports for all Divisions (paid by the General Contractor). Contractor shall employ third party inspection consultants to perform all inspections required by this contract. The VA has no inspection capability. Any reference to VA inspections shall be by a third-party inspector qualified to perform the work. Credentials shall be supplied to the VA/AE as required by this contract. All inspections, testing, certifications, and permits are to be paid for by the General Contractor. The VA will not pay for or perform any required inspections. VA inspections are for VA use only, when performed, and do not reduce the inspection burden on the Contractor. Third party inspection services must be submitted for acceptance by the VA after award. Submission to include resumes of inspectors, with alternates, projected days on site, qualifications of inspectors showing similar projects, related portfolio, and description of communication protocol with Owner.

Acceptable 3rd Party inspectors include the following:

Parsons Brinckerhoff http://www.wsp-pb.com/en/WSP-USA/What-we-do- USA/Services/All- Services-A-Z/Bridge-Engineering/Construction- Inspection/ Booz Allen http://www.boozallen.com US Army Corps of Engineers http://www.usace.army.mil/ Bureau Veritas http://www.bureauveritas.com/

Stantec http://www.stantec.com/our-work/services/construction-qa-qc-monitoring- inspection- services.html HDR, Inc.

http://www.hdrinc.com/ Gilbane http://www.gilbaneco.com Minimum inspections required:

Structural, structural concrete, Electrical low voltage systems and commissioning.

I. Contractor to utilize a web-based file share and exchange website dedicated for this project for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

J. Contractor to provide Infection Control Plan as required by Memorandum 111-40, Subj: VHA Directive 7715 Safety and Health During Construction amended September 5, 2023. It shall comply with the attached ICRA permit requirements. Submit to COR for approval prior to the start of work.

K. Prior to awarding work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

L. Pricing Proposal transparency requirements: this project requires pricing proposals to include breakdown pricing for the General Contractor and all subcontractors. All price proposals, including subcontractor pricing must include a breakdown of pricing per the format included with this specification. Third-party inspections must be included as a line item in the price proposal. See example at the end of GENERAL REQUIREMENTS section.

2. STATEMENT OF BID ITEM(S)

1. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

2. ITEM II, Civil Work: Limited to connection of temporary utilities for the temporary pharmacy.

3. ITEM III, Structural Work: Work includes all labor, material, equipment and supervision to perform the required structural construction work on this project including the installation of foundations, slabs, structural block at the vault, and other components related to structural engineering elements. SEE STRUCTURAL DRAWINGS.

4. ITEM IV, Architectural Work: Work includes all labor, material, equipment and supervision to perform the required architectural construction work on this project including the installation of interior materials and finishes; roof assemblies limited to area at new RTU; doors and windows and associated frames, glazing, and hardware; interior partition assemblies; ceiling systems; rated assemblies; and other components related to architectural finishes and systems. SEE ARCTHITECTURAL AND INTERIOR DESIGN DRAWINGS.

5. ITEM V, Fire Protection Work: Work includes all labor, material, equipment and supervision to perform the required fire protection construction work on this project including the installation of fire suppression, fire alarm systems, and any other components related to fire suppression or fire alarm systems. SEE FIRE PROTECTION DRAWINGS.

6. ITEM VI, Plumbing Work: Work includes all labor, material, equipment and supervision to perform the required plumbing construction work on this project including the installation of plumbing fixtures, domestic hot and cold water supply piping, waste water piping, vent piping, and any other components related to plumbing systems. SEE PLUMBING DRAWINGS.

7. ITEM VII, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required mechanical construction work on this project including the installation of mechanical systems, ductwork, supply/return grilles, and other components related to mechanical systems. SEE MECHANICAL DRAWINGS.

8. ITEM VIII, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including the installation of power, lighting, fixtures, panels, conduit, and other components related to electrical systems. Power will be connected to existing feeds in the facility. SEE ELECTRICAL DRAWINGS.

9. ITEM IX, Technology Work: Work includes all labor, material, equipment and supervision to perform the required telecom/data construction work on this project including the installation of cabling, cable trays, racks, conduit, panels, security, and other components related to technology systems to connect to existing infrastructure. SEE TECHNOLOGY DRAWINGS.

10. ITEM X, Temporary Facilities: Work includes all labor, material, equipment and supervision to perform the required installation of temporary facilities located in the Canteen lot. Including the installation of utilities, vault, waiting area, ADA ramps, waiting area, office and clinical space, storage, meeting the specification section 01 50 00.01 Temporary Facilities and Controls. Contractor shall allocate 45 days to the schedule for VA to relocate the pharmacy service from B650 to the constructed temporary facilities. Contractor shall give the VA 30 days advance notice of completion of the temporary facility in order to schedule the moving of staff, equipment, materials. Further, upon completion of the renovation of the outpatient pharmacy suite in B650, the contractor shall give the VA 45 days to move staff out of the temporary facilities back into B650.

3. SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

4. CONTRACTOR RESPONSIBILITIES

A. The Contractor shall provide a list of personnel to the COR prior to the start of work and after award of the service contract. The list shall contain the full names of employees and telephone numbers and identify the individual(s) who will act/serve as leads or acting in a manager/supervisor role.

B. ID BADGES: All Contractors shall clearly display an identification badge while on VA premises. The badge shall be visible at all times.

C. Contractor Security Requirements: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to OI&T systems, the VA OI&T network, and/or VA sensitive information.

D. Smoking is prohibited on campus. Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment. Possession of weapons is prohibited. All enclosed containers, including tool kits, shall be subject to search by VA Police. Violators of VA rules and regulations may result in a citation (answerable in the United States Federal Court District, not necessarily local district state or municipal court), and/or removal and/or expulsion from VA property.

E. Infection Control: Contractor shall plan to establish and maintain a Level IV Infection Control standard throughout the duration of the construction.

F. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s). The Contractor shall ensure:

1. Methods are in place by which all employees are educated as to the risks associated with blood borne pathogens in Health Care facilities.

2. Have policies and procedures in place which reduce the risk of employee exposure to blood borne pathogens.

3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

5. Records Management Obligations:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

End of Statement of Work (SOW)