Department of

Veterans Affairs

VA Medical Center Projects

503-18-102 Install Fire Dampers and Repair Rated Shafts and Clean Ducts and Test Fire Dampers A/E Submission Instructions for Minor and NRM Construction Program:

· Schematics

· Design Development

· Construction Documents

Department of Veterans Affairs

Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel

William W. Graham

Director, Facilities Quality Office

(Acting) Director, Engineering Management and

Field Support Office

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Table-of-Contents

I.

GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD

II.

SUBMISSIONS

A.

SITE DEVELOPMENT

B.

ARCHITECTURAL

C.

FIRE PROTECTION

D.

INTERIOR DESIGN

E.

STRUCTURAL

F.

PLUMBING

G.

SANITARY

H.

HVAC

I.

ELECTRICAL

J.

EQUIPMENT

K.

STEAM GENERATION

L.

STEAM DISTRIBUTION (OUTSIDE)

M.

SOLID WASTE DISPOSAL SYSTEM (INCLUDING INCINERATION)

N.

AUTOMATIC TRANSPORT

O.

ASBESTOS ABATEMENT

P.

SPACE PLANNING

Q.

CRITICAL PATH METHOD (CPM)

Table of Contents (Cont.)

R.

ESTIMATING

S.

SPECIFICATIONS

T.

FINAL BID DOCUMENTS

III.

DISTRIBUTION OF A/E MATERIAL

A.

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

B.

GENERAL NOTES

c.

a/e % submissions and due dates

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I.

GENERAL

A.

INTRODUCTION

1.

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

a.

The A/E will make a copy of all information required for design services via the A/E’s own time and expense VA design standards to accompany the Scope of Work for the project. The Department of Veterans Affairs will not expend any of its own time or expense to assist in this work.

b.

The A/E will have access to this facility’s Asbestos and Lead Paint Assessment Surveys.

3.

Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, PC, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed. The project Contracting Officer Representative (COR) will be the main point of contact throughout the life of this contract.

4.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5.

VA will review all submittals for functional and aesthetic relationships.

6.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with each submission.

7.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8.

Provide individually packaged, bound drawings, handbook, specifications, and CD (in REVIT 2025) for each submission to each unit specified in the "Distribution of A/E Materials" section. Submit instructions on the use of the information along with a complete listing of all layers that are used.

9.

Submit a complete set of final approved drawings, specifications, handbook, and CD (Bid Documents) in REVIT 2025, Microsoft Word, Excel, and PDF formats, incorporating all revisions, within 21 days after completion of the 95% Construction Document stage. Submit instructions on the use of the information along with a complete listing of all layers that are used.

10.

At each review stage, the A/E will perform a value engineering review.

11.

At 50% and 95% submissions, the A/E shall complete the attached Fire Protection Outline (some parts of this outline might not be applicable: wherever this case, the A/E shall so indicate for each line item. The A/E shall also be required to report the amount of time necessary to complete the outline and any questions or problems the A/E incurs as a result of completing the outline. The A/E will also be required to complete the Resolution portion of the Fire and Safety Project Review Report (sample attached) after each submission review. This is to be submitted after each subsequent submission. Directions for completing the outline are attached as a sample letter. These directions are to be followed by the A/E with the exception that the first point of contact shall be the COR. Everything mentioned herein shall be both in hard copy and on CD.

12. The A/E will include a separate fee for construction period services. The A/E will review all submittals, requests for information, provide sketches, clarification and revision drawings, and the A/E will have appropriate representatives available for the following:

Pre-Construction Conference

1-days Intermediate Site Visits

9-days

Pre-Final Inspection

Final Inspection

Total Required

12-days

13. Prior submission plans are not subject to change at the request of the Medical Center staff without proper justification and approval of the COR and/or Contracting Officer.

14. The A/E will be required to coordinate the design with VA staff that would be involved with construction (i.e. doctors, managers, and other staff responsible for any work area to be involved in construction [i.e. normal workflow disrupted]) such that there would be least disruption of normal workflow.

15. In each submission, the A/E shall resubmit the material specified in the prior submission, revised according to the comments made by the VA at the prior review. The A/E shall return all original VA mark-ups of each submission at the next submission, showing that all comments have been addressed (a short response by an appropriate A/E representative shall be indicated next to each VA comment [i.e. see detail 1]).

16. To the extent applicable, all drawings are to be in REVIT 2025 format. All relevant existing work shall be shown as field verified by the A/E. The intent here is to show how equipment will fit (if 3D images of equipment aren’t available through software, it is suggested that the A/E obtain 3D images from vendors via the internet, CD, or disk) and to show entire runs of duct, pipe, and conduit (i.e. from where new conduit meets existing to the termination point in the wall or outlet). All desks, equipment, and PC’s planned to be put in the new and renovated space (relocated and/or planned) shall also be shown to see the relation of outlets to such.

17. The A/E shall wall through the entire design with the COR at the 95% submission and make any necessary adjustments noticed in the walk through for inclusion in the 100% submission.

18. The A/E shall provide Building Information Modeling (BIM) & Computer Aided Design (CAD) in accordance with the latest VA BIM & CAD Standards found on the Technical Information Library (TIL). The latest edition shall be followed.

19. The A/E shall abide by all A/E Quality Alerts found on the TIL.

20. The A/E shall ensure that all designs are in accordance with all VA Engineering and Design standards, handbooks, manuals, guides, information, schedules, criteria, details, and requirements found on the TIL. The latest edition shall be followed.

21. The A/E will be required to make formal presentations for each design review in person. The A/E will take written minutes of all design reviews and provide the Contracting Officer and the COR with the original (hard copy and CD) and a copy, respectively, within two work days. The A/E will also make a written inspection report (hard copy and CD) within two work days after each site inspection during construction.

22. The A/E will be required to indicate in the contract specifications that the construction contractor shall hold bi-weekly meetings with VA staff and take minutes of each meeting (hard copy and disk) which are to be distributed within two work days of each meeting to each meeting attendee. The A/E shall also attend these meetings via conference call.

23. The A/E shall send processed return of submittals to the Contracting Officer and the COR within seven (7) workdays of receipt. The A/E shall note in the contract specifications that the contractor shall provide a separate submittal and transmittal sheet for “each” item, no matter how insignificant. There shall not be more than one item listed on any transmittal sheet. The A/E shall also indicate in the specifications and drawings the following: that “all” submittals are to be approved by the VA prior to starting any work on site; all contractor and subcontractor employee certifications are to be submitted and approved prior to starting any work on site; all ID badges and necessary background checks are to be obtained for each contractor and subcontractor employee (at their expense) prior to any employee starting any work on site; and all job site deliveries to the contractor and any subcontractors will first only arrive to the contractor’s or subcontractor’s job site trailer or risk being rejected.

24. The A/E’s cost estimate shall never exceed the authorized funding, but if it does at any point, the A/E shall immediately inform the Contracting Officer and the COR in writing with the cost and justification by the A/E. Cost will be reviewed first at each submission and if the A/E does not present a plan within budget, the review of the submission will immediately cease and the A/E will be required to provide a new submission within budget within 24 hours.

25. The A/E shall provide a design which incorporates communication outlets, cable, and data equipment in use by this VAMC.

26. Coordinate with COR on use of all utilities described herein.

27. Starting with the Design Development phase, “all” plans will have room numbers, square footages, and names indicated on them. If the names will clutter the drawing, a chart shall be posted where blank drawing space permits, listing all the room numbers and names for that drawing. “All” dimensions are to be in English units.

28. “Each” drawing using symbols and/or abbreviations of any kind shall have a legend unique to that drawing defining such. This is to avoid having to flip through drawings looking for definitions and the uniqueness will avoid having to hunt through long legends. “Each” plan drawing shall have true north and building north shown.

29. All estimates shall be based on the most up-to-date working drawing available and shall be current as of the date of submission. Cost will include labor burden, sales tax, insurance, bonding, and applicable tiered sub-contractor’s fees as mentioned in the master specifications. Escalation as of time of award shall be shown as a separate line item.

30. As a part of each submission, the A/E shall provide a single 3-D drawing (more if absolutely necessary) showing all physical involved entities (no text) of the entire design. Entities enclosing other entities will not be filled with differentiating color, all other entities will be. The intent here is to show with as few drawings as possible that there are no conflicts.

31. All ENGINEER employees performing work on site will be required to present two forms of ID, one a driver’s license, and the other a Social Security Card or Voter Registration card, complete an application for a VA photo ID badge to be worn at all times while on site, get fingerprinted, get photographed, and have a complete background check performed prior to starting work at the VA Medical Center. This is to be completed prior to the start of work and/or meetings.

32. Prior to starting any work at the VAMC, all ENGINEER employees will view four videos, one on safety, one on infection control, one on hand washing, and one on privacy. Each employee may be required to pick up an infection control orientation booklet. The completion of these items will be documented by the COR for each employee.

33. The A/E will be required to make a short power point presentation at the 25%, and 75% and 95% review periods. This review will indicate the problem being addressed, the style of the construction being planned any and all deviations from the submitted space plan for the project and the deficiencies the project will resolve, if any. Prior to soliciting for construction proposals, the A/E is required to certify that the project is designed within budget, the Independent Government Estimate is correct (A/E's estimate).

34. The A/E shall subcontract a Fire & Safety P.E. (Professional Fire Protection Engineer) to review 50% and 95% submissions in total (drawings, specs, estimate, fire protection outline, etc.) and provide review comments to the VA and A/E electronically. The A/E will provide responses to the review comments by the Fire & Safety P.E. to the Fire & Safety P.E. and COR electronically. The A/E will provide one full copy of each review submission to the Fire & Safety P.E. The cost for this shall be added as a Part IV on the A/E fee proposal and not included in Parts I(a), I,II, or III.

B.

A/E RESPONSIBILITIES:

1. General design requirements by A/E:

a. Design shall be in accordance with VA guidelines, standards, and master specifications. Copies of all VA guidelines and specification references (i.e. ANSI and ASHRAE references) used shall be turned over to the VA as part of the submission package in which they are used. This is requested to avoid past problems experienced such as a specification referencing a part of an ANSI standard without the COR having immediate access to the standard.

b. The A/E will be required to coordinate its contract with the VA with all other relating contracts that will involve construction period services to this extent only. Provide coordination, review and consultation services through completion of all related contracts.

c. Perform a complete site survey to evaluate existing conditions and space available for new construction and renovations. Survey the existing building and systems to determine the reliability, and compliance with present day codes and standards.

d. Review the system capabilities and facility needs with all involved people with the VA.

e. The VA has site plans, floor plans, and utility plans for A/E use. The A/E may acquire copies of hard copy drawings entirely at the A/E’s expense. No drawing the A/E may acquire from the VA will the VA guarantee as being accurate, even if the drawing says “as-built”. The A/E will be required to field verify all information relevant to subject project. This includes opening walls where necessary (The A/E will be required to seal each opening that is not required to be fire rated with appropriate temporary fire protection). The A/E will be required to design finished repairs of all openings made by the A/E during design.

f. Points of connection and pertinent riser diagrams will be shown in the design. All drawings developed by the A/E shall clearly note impact on or changes to existing building systems and utilities (i.e. architectural, electrical, and mechanical, etc.). The A/E will investigate where existing utilities may conflict with new utilities (including telecommunications) and shall provide all necessary re-routing in the design.

g. Attend all design review meetings at the VA Medical Center in Altoona. There will be four design reviews. Design reviews will be conducted on the due date for each submission by the A/E. The A/E shall review all pieces information in each submission, including each drawing. Computer 3D presentations will be performed by the A/E at each submission of each drawing.

h. Provide consultation on questions asked by the VA during the design.

i. Each drawing prepared by the A/E shall have all notes, symbols, legends, and equipment locations, direction (true north and building north), and location key relevant to the drawing shown on the drawing.

j. The A/E will indicate phasing, which the A/E has generated upon interaction with all involved VA staff, on both the drawings and specifications. The A/E will provide the most efficient phasing that will insure safety to patients, staff, and visitors; and minimal disruption to the medical center’s operations. At no time shall any part of the medical center’s communications or any other operation be interrupted.

k. The A/E shall resolve any problem during the construction and completion of subject project (involving all related contracts) resulting from an A/E design error or omission. The A/E will be responsible for all design and construction (including equipment) that is necessary for any and all such resolutions.

l. The A/E shall provide as-built’s (drawings and specifications) to the VA in time for the final inspection of the construction contract. The A/E will be given a mark-up by the contractor at least two weeks prior to the final inspection. The As-built’s will be field verified by the A/E and in the latest versions of REVIT 2025. A CD and one set of Mylar reproducible (both full and smallest readable size [in color]) shall be provided to the VA.

2.

Contract documents shall meet or exceed the requirements of this document.

3.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

4.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

5.

A/E shall adhere to the approved Memorandum of Agreement (MOA).

6.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

7.

In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

8. The A/E shall provide submittal log of all submittals anticipated to be provided to the VA during construction per the contract documents.

9. The A/E shall provide the VA a list of all Sole Source products provided in the contract documents, with reference to where the information can be found. The A/E shall also provide the VA a list of all Brand Name or Equal products, with the same requirements. The A/E will be required to provide a list of salient characteristics in the specifications for each brand name or equal item approved.

10. The A/E shall coordinate all drawings, details, and specifications.

11. The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for NRM Project # 503-26-105, "Install Fire Dampers and Repair Rated Shaft, Clean HVAC Ducts and Testing Fire Dampers", at the VA Medical Center in Altoona, PA. The A/E shall provide a design for a construction contract that will provide for the following requirements:

12. Description (Scope of Work)

This project will; install new fire dampers throughout Building 1 where required, removing old fire-smoke dampers, repairing/reconstructing all existing rated duct shafts in accordance with NFPA and VA CFM guidance. The selected A/E will conduct a facility survey throughout Building 1 to identify the quantity and location of the existing rated shafts, then design solutions for construction of new shafts where needed and to ensure that existing HVAC shafts are compliant 2-hr fire rated shafts. Existing HVAC ducts that are no longer active and are exposed or readily accessible are to be removed. The Survey will include reviewing all smoke and combination smoke-fire dampers to see if they are necessary and design resolutions for them. This project will also produce true as-builts of the existing HVAC ductwork in Bldg. 1 and provide updated inventory of all dampers in all buildings.

This project will also include the cleaning of all existing HVAC ducts and testing of all existing fire dampers for the entire facility. The duct cleaning and damper testing should be done every four years.

C.

SUBMISSION POLICY:

There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, “CONSTRUCTION DOCUMENT SUBMISSION”, OR “BID DOCUMENTS” in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2.

Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E.

ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review. This facility will take no responsibility for any problems encountered. The A/E will bear responsibility for any problems encountered and shall take immediate remedial action if problems are encountered. All costs for any foreseen additional services shall be included in the proposal for this entire scope of work.

Critical Path Method PHASING MEETINGS

A.

If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements (both hard copy and CD).

B.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

Ii.

SUMBISSIONS

A.

SITE DEVELOPMENT: Submit the following:

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Layout plan showing location of:

· Fire Access

· Accessible spaces

· Van spaces

· Service area(s)

· Entrances and exits

· Walks

· Inlets

· Contractor's staging area

· Vertical and horizontal road alignment

· Paving joint patterns

Grading plan showing:

· Existing contours

· Proposed contours

· Spot elevations at structure corners, entrances, equipment pads, etc.

· First floor elevations

· Rim and invert elevations on storm drainage fixtures

· Erosion and sediment control

Rock excavation (quantity)

Planting plan showing:

Site details

Landscape details

Signage plan and schedule

Specifications

Submit site and landscape plans at an appropriate scale to show all work involved.

Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

B.

ARCHITECTURAL: Submit or show the following:

Location of:

· Stair(s)

· Ramp(s)

Floor Plans/Drawings:

· Pipe tunnel

· Reflected ceiling4

· Equipment floor plans 1:50 (1/4 inch) scale5

· Demolition plans6

Room names and numbers7

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

Spray-on fire proofing (see fire protection)

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule16

Graphics and signage17

Color rendering

Specifications

Lead abatement specification19

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B.

NOTES:

1.

Use lines between spaces to indicate the centerline of the partition (for schematics only).

2.

Indicate doors with a slash mark.

3.

Along the corridor, the line shall represent the corridor side of the partition.

4.

Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5.

Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6.

Indicate existing finish schedule and notes on plan.

7.

Label as required for schematic drawings. Coordinate new room numbering with medical center.

8.

Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9.

Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10.

If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11.

Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12.

Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13.

Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14.

Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

15.

Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16.

Indicate all building systems, materials, and future expansion, if applicable.

17.

Submit a drawing for all which is part of the construction contract.

18.

Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19.

Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

C.

FIRE PROTECTION: Submit the following:

Fire protection narrative:1

Floor Plans/Drawings:3 & 4

· Sprinkler/standpipe riser supply piping

· Termination of sprinkler main and inspector test drains

· Sprinkler alarm valves

· Waterflow and tamper switches

· Sprinkler system fire department connections

· Sprinkler design hazards per

NFPA 13

· Exit signs and emergency lighting

· Occupied areas not protected by automatic sprinklers

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

· Fire alarm system

· Annunciator panels

· Pull stations

· Flow switches

· Audio-visual devices

· Smoke detectors

· Duct smoke detectors

· Smoke dampers

· Fire dampers

· Fire alarm risers5

· Exit signs

· Emergency lighting

· Fire sprinklers

· Standpipes

· Fire hydrants

· Fire pumps

· Post indicator valves

· Sectional valves

· Fire extinguisher cabinets

· Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

· Fire pump system (capacity and pressure)

· Elevation and isometric view of fire pump

· Stairwell sign

· Annunciator panel

Interconnection of fire alarm system with:

· Smoke dampers

· Air handlers

· Elevator controls

· Kitchen fire extinguishing and fire pump system

· HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

C.

NOTES:

1.

Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2.

Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3.

Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4.

At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5.

Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

D.

INTERIOR DESIGN: Submit the following:

Design solution for interior spaces:

· Perspectives

· Plans

· Details

· Elevations

· Sections

· Wayfinding

· Floor patterns

· Wall patterns

· Lighting

· Signage

· Handrails

· Bumper guards

Specification section 09050

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Specifications

Keyed Finnish plans

Interior design details, elevations, and sections

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

D.

NOTES:

1.

Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2.

Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

E.

STRUCTURAL: Submit the following:

Three alternative structural systems for typical bays1

Structural plans6

Sections

Details

Size/location of:

· Columns

· Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

E.

NOTES:

1.

When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2.

Include vertical and lateral load design for CD submission.

3.

Include foundation and fireproofing.

4.

Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5.

Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6.

If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

F.

PLUMBING: Submit the following:

Narrative:

· Existing plumbing systems to be used and necessary modifications

Floor Plans/Drawings:

· Identify

Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

New medical gas outlets

New laboratory gas outlets

· Size of pipe

· Equipment schedule

· Demolition plans

· Riser diagrams

· Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

List of Required Contract Specifications

Contract Specifications

PLUMBING (cont.):

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

G.

SANITARY: Submit the following:

Narrative:

· Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

· Provide water analysis & expected yield if well required

· Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

· Locate/size

Fire hydrants

Sectional and post indicator valves

Backflow preventer

· New irrigation system

· Profiles of sanitary & storm sewers

· Demolition Plans

· Legend, notes, and details

Calculations

List of specifications

Contract Specifications

G.

SANITARY (cont.):

Submit utility drawings at same scale as provided for Site Development drawings.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

H.

HVAC: Submit the following:

Tentative location/sizes:

Louvers:2

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Tabulation of steam consumption

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant:5

· Quantity and type of chillers

· Capacity in tons of refrigeration

· Electrical equipment

Heating system:

· Total heating load

· Domestic hot water load

· Humidification load

· Equipment steam demand

· Zoning of heating system

HVAC floor plan:6

· Main supply, return and exhaust ductwork

· Volume dampers

· Fire and smoke partitions

· Fire and smoke dampers

· Smoke detectors

· Automatic control dampers

· Air quantities for each room

· Air inlets/outlets

· Rises and drops in ductwork

· Expansion loops

· Anchors

· Vales

· Drip assemblies

· Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of

· Pumps

· Fans

Sizing and selection of

· Expansion tanks

· Steam to hot water convertor

· Heat exchangers

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

HVAC specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

H.

NOTES:

1.

Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2.

The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3.

Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4.

Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5.

Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6.

Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7.

Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8.

Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9.

Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10.

Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

I.

ELECTRICAL: Submit the following:

Narratives:

· Life cycle analysis for electrical systems

Location and size of:

· Electrical distribution equipment

Drawings showing:

· Electrical plot plan of existing and proposed underground power (including manholes)

· Emergency Life Safety Equipment (see fire protection)

· Symbols, note, abbreviations

Method of voltage drop…