SOW 326033 large.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: March 19, 2026 File: 3-26-033

PROJECT TITLE: Professional Cleaning of Fire and Smoke Damage to Concession Building

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to thoroughly remove fire and smoke damage in the interior and exterior of the concession building. The concession building experienced fire damage primarily in the interior portion of the concession building in May of 2024. The interior of the building experienced fire and extreme smoke damage that requires complete renovation, the exterior was not damaged by the fire but needs thorough cleaning.

Scope of Work

This project will consist of the Contractor providing all labor, equipment, and miscellaneous materials necessary and reasonably incidental to complete the project. A summary of the proposed primary work items includes but is not limited to:

1. The contractor shall conduct a full walk through with IDNR staff of the concession building. During the walk though all areas affected by the fire and smoke will be identified. The contractor will provide a written assessment to IDNR staff detailing cleaning plan for interior section of the concession building. Approximate building surface areas to be cleaned are:

a. Interior Wall Area – 3,200 square feet

b. Ceilings – 2,100 square feet

c. Flooring – 2,000 square feet

d. Exterior Wall Area – 1,900 square feet

e. Additional area for other building components and accessories

2. The contractor shall remove all fire related residues, including soot, ash, char and other fire related debris on the interior and exterior of the building.

3. The contractor shall install HEPA air scrubbers for continuous air filtration during work.

4. The contractor shall remove all fire-damaged debris, charred materials, and loose soot.

5. The contractor shall remove all drywall and insulation.

6. The contractor shall identify materials that are not salvageable and require disposal.

7. The contractor shall bag and dispose of debris according to local environmental regulations.

8. The contractor shall provide a written list of all items removed.

9. The contractor shall clean all affected building components including but not limited to

a. Walls, Ceilings, Floors

b. Framing, Joist, Exposed Beans

c. Doors, Windows, Trim, Hardware

d. Concession counters, Shelving and Fixtures

e. Attic spaces including the windows in the cupola

f. Exterior siding and soffit.

10. The contractor shall use cleaning methods such as

a. HEPA Vacuuming

b. Dry Chemical Sponge

c. Wet washing with approved detergents

d. Media blasting (soda or dry ice) for heavy cleaning if required

11. The contractor shall use cleaning methods for odor removal that may include

a. Perform full deodorization using one or more of the following

1. Thermal fogging

2. Ozone treatment

3. Hydroxyl generators

b. Apply odor blocking primer / sealer to structural materials where needed.

c. Verify odor elimination through post-treatment inspection.

12. The contractor shall clean the HVAC makeup air unit to make sure it is in good order

13. The contractor shall perform final cleaning & provide final completion of work provided

a. Preform detailed final cleaning of all surfaces

b. Remove all equipment, barriers, and waste

c. Conduct a walkthrough with park representatives

d. Provide a final report including

1. Work completed

2. Materials used

3. Before / after photos

4. Recommendations for any additional restoration

14. The contractor shall provide

a. Mobilization date

b. Estimated duration of cleaning.

c. Dates for inspections and final walkthrough

Attachments:

The following documents are included:

Attachment 1: Location Maps & Photos

A. PROJECT SPECIFICATIONS & REQUIREMENTS:

1. Contractor shall consult with the Site Superintendent for coordination of park activities during hours of construction.

2. Contractor shall be responsible for quantities. No extra payment shall be provided for conditions which could have been anticipated by a thorough field inspection prior to bidding.

3. The Contractor and their staff must be certified in fire and smoke restoration as listed below or provide evidence of an equivalent.

A. ANSI/IICRC S700 Standard for Professional Fire and Smoke Damage Restoration which provides the industry accepted standard of care for restoring buildings and contents after a fire. (It defines best practices for assessment, mitigation, cleaning and order management, addressing structural, HVAC and contents damage.

B. (FSRT) Fire & Smoke Restoration Technician which covers structural cleaning content cleaning and deodorization.

C. (OCT) Odor Control Technician. Which focuses on neutralizing odors from fire, smoke and biological sources.

4 The contractor shall provide references for similar projects.

5. The contractor shall comply with all State, Federal and IDNR standards for cleaning & system requirements.

6. The contractor shall document all work with photos before, during and after cleaning.

B. Project Instructions and Notes:

1. Work Completed by Prime Contractor A minimum of fifty-one percent (51 %) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3. Deliverables and Staff Training:

N/A 4 Independent Testing:

The Contractor shall pay all independent laboratory testing fees, if needed.

5 Contractor’s Licensing and/or Certifications:

All contractors shall be responsible for compliance with all applicable contractors and tradesperson licensing with the appropriate State agency.

6 Shop Drawings:

N/A

C. Project Requirements:

2. Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date or for an extended period, if agreed to in writing by the Bidder and DNR.

4. Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project. No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Labor.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7. Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9. Insurance The contractor shall, always during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. The contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10. Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), Sec. 1. Except as otherwise provided by this Act, until January 1, 2029, all officials, boards, commissions, or agents of this State, or of any political subdivision thereof, in making contracts for public work of any kind costing over $150,000 to be performed for the State, or of any political subdivision thereof, shall require every contractor for the work to furnish, supply and deliver a bond to the State, or to the political subdivision thereof entering into the contract, as the case may be, with good and sufficient sureties. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. The amount of the bond shall be fixed by the officials, boards, commissions, commissioners or agents, and the bond, among other conditions, shall be conditioned for the completion of the contract, for the payment of material, apparatus, fixtures, and machinery used in the work and for all labor performed in the work, whether by subcontractor or otherwise.

11. Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

15. Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

16. Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

17. Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

18. Change Orders

Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection.

This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

19. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

20. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23. Bid Submittal Bids may be submitted electronically on BidBuy.

25. Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO kara.m.glaub@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.