SOW 2025-0316 REPAIR CHILLED WATER LINES BLDG 108 TO 114 - 18May26.pdf

Rock Island Arsenal Scope of Work

PR #2025-0316

Repair Chilled Water Lines Building 108 to 114

US Army Garrison‐Rock Island Arsenal

Directorate of Public Works Engineering and Services Division

AMIM‐RIP‐G

1 Rock Island Arsenal

Rock Island, IL 61299‐5000

Project # 2025-0316 Repair Chilled Water Lines – Building 108 to 114

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PROJECT SUMMARY: The scope of this project consists of furnishing labor, equipment and material to install two 10-inch dual wall preinsulated polyvinyl chloride (PVC) chilled water pipes from building 108 to building 114. The process of installing the new pipe will require the removal and replacement of the existing pavements in Parking Lot 131A, 2nd Street, Parking Lot 144, and South Avenue.

The existing pavements are a combination of hot mix asphalt (HMA) and portland cement concrete (PCC). The project is located along South Avenue, starting inside building 114 transitioning outside of the building and tracking along Parking Lot 131A, crossing 2nd Street, traversing along Parking Lot 144, finally crossing South Avenue and ending inside building 108 on the Rock Island Arsenal, Rock Island, IL.

1. PART ONE: SPECIFIC PROJECT

1.1 PROJECT DESCRIPTION: US Army Garrison – Rock Island Arsenal (RIA) is seeking a contractor for a construction project to install new underground chilled water lines. The project begins in building 114. The contractor is required to disconnect the existing chilled water line pipes feeding building

108. A new connection in building 114 is required. The two new 10-inch chilled water lines will run out of building 114 and cross the existing parking lot of building 114, 2nd Street and parking lot 131A and finally crossing South Avenue into building 108 where two new connections will be made inside building 108. The current existing chilled water lines will be abandoned in place. The contractor shall provide construction services for this project. The contractor is required to remove the pavements noted in the “ER Sheets” in “Appendix A.” A trench 8-foot (W) by 7.5-foot (H) is required to install the proposed 10-inch dual wall preinsulated PVC chilled water lines. See “Sheet B.01” in “Appendix A” for trench details. The portions Parking Lot 131A and Parking Lot 144 removed during construction shall be replaced with 4-inches of HMA placed in two 2-inch lifts. The curb section removed shall be replaced with a 6-inch standard curb and gutter. The pavement on 2nd Street shall be replaced with 4-inch HMA placed in two 2-inch lifts. The pavement on South Avenue shall be replaced with 10-inch reinforced PCC, this includes the sidewalk adjacent to building 108. Modified subbase shall be placed under all the replaced pavements at various depths. See the “Sheet B” in “Appendix A” for proposed typical details. The civil portion of this project shall be constructed using the Iowa State Urban Design and Specifications Program (SUDAS) 2026. The technical criteria contained and cited in this Scope of Work (SOW) and all accompanying appendices shall establish the minimum construction standards for this project. The Contractor shall make the Government aware in writing of any conflicts within these minimum standards by informing the Contracting Officer’s Representative (COR). The KO/COR reserves the right to determine how conflicting standards will be resolved.

This project will require the following work activities:

1.1.1 Remove and install new chilled water piping inside Building 114 per the plans in Appendix A.

1.1.2 Furnish and install new flowmeters in the chilled water piping returns.

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1.1.3 Cut the existing floor and excavate as required to transition the chilled water piping from aboveground to underground. Backfill and patch the floor to match the existing construction.

1.1.4 Remove and replace the existing pavement effected by construction in parking lots 131 and 144, 2nd Street and South Avenue. Removal also includes the existing PCC sidewalk adjacent to said locations listed above.

1.1.5 Cut trench along pipe path 8-foot (W) by approximately 7.5-foot (H). The pipe trench will need to be extended to a depth of 12.5-feet in height around station 206+52 to 206+77 to accommodate going under the existing storm sewer that runs perpendicular to the proposed chilled water lines. See “Sheet D.06” in “Appendix A” for specifics.

1.1.6 From the exterior of building 114 run two new 10-inch PVC chilled water lines along the proposed trench path to the exterior of building 108. See the “D Sheet” in “Appendix A” for specific details and locations.

1.1.7 Extend the chilled water piping into the building and connect to the existing chilled water piping in the basement.

1.1.8 Restripe all parking stalls effected by construction.

1.1.9 Repave all disturbed pavements according to the plan sheets in “Appendix

A.”

1.2 SPECIAL SERVICES/REQUIREMENTS

1.2.1 The contractor shall provide all services, labor, materials, supervision, equipment, tools, etc. necessary to accomplish the work described in this

SOW.

1.2.2 Disruption of the tenants and their missions shall be minimized. Any potential interferences with the tenants or the rest of the Rock Island Arsenal’s (RIA) services, personnel or entities shall be coordinated with the KO/COR in an effort minimize disruption. The contractor shall maintain continued access to all buildings in the area. Detour signs may be required. Fire and emergency service access to all adjacent buildings to the project must be maintained through the entire project.

1.2.3 Connections to the existing chilled water system shall occur during the heating season. The heating season runs from approximately November 1st to March 31st.

1.2.4 The contractor shall submit a phasing plan of execution. A 2-week notice must be given to the Department of Public works prior to any temporary closure or change in plan.

1.2.5 This project shall be constructed in accordance with the 2026 edition of the SUDAS Specifications unless otherwise noted.

1.2.6 It shall be the responsibility of the contractor to protect all existing utilities and paved streets, including any not shown on these drawings. The contractor shall verify all existing utilities prior to construction and notify the engineer of record and department of public works if any conflicts with the drawings occur. Any damage to existing utilities caused by trenching and grading operations shall be repaired at the contractor's expense.

Existing utility locations shown on the drawings are approximate. It is

4 | P a g e possible that there are other utilities whose existence is presently not known or shown. It shall be the contractor's responsibility to determine the type and location of underground utilities and to avoid damage thereto.

Minor conflict with underground utilities that are abandoned but not removed by the owner of the utility shall be removed as necessary for the construction of the project by the contractor. Removal shall be incidental to the job.

1.2.7 The contractor shall be responsible for field verifying all existing utility locations including but not limited to storm sewer, sanitary sewer, manholes, gas mains, fiber optic duct banks, water mains, electrical and telecommunications.

1.2.8 The Department of Public Works (DPW) shall have access to the project for construction and to make extensions or adjustments of services.

1.2.9 All unsuitable material and construction debris resulting from construction operations shall be properly disposed of off-site in accordance with local, state and federal guidelines.

1.2.10 It shall be the contractor's responsibility to provide waste areas or disposal sites for excess or undesirable material. This material is not to be incorporated in the work involved in this project. Overhaul will not be accepted on this project.

1.2.11 The contractor shall prevent silt and debris from entering storm sewers and culverts and shall remove any such material that enters them. Care shall be taken to prevent storm water from undermining the pavement during construction. If areas become undermined, they will be repaired in a manner acceptable to the engineer/KO/COR representative. Pressure grouting may be required.

1.2.12 The contractor shall be responsible for keeping adjacent streets free from excessive build-up of soil and/or granular material from the project. The contractor shall clean excess soil and other material from the adjacent streets as required by the engineer/KO/COR representative. Any damage done to existing streets shall be repaired at the contractor's expense.

1.2.13 The contractor shall take measures to prevent the spread of dust from the construction areas and haul routes, which include the application of water as directed by the engineer/KO/COR representative. This work shall be considered incidental to earth excavation.

1.2.14 When not initiated at an existing joint, removal of existing concrete pavement, asphalt or concrete drives and sidewalks shall be initiated with full depth saw cuts, exercising extreme care to avoid surface breaks and spalling. If surface breaks or spalling occur, additional removal and replacement shall be made at the contractor's expense. The cost of saw cutting shall be considered incidental to the cost of construction.

1.2.15 Special care shall be taken forming at intersections so that the profiles and grades obtained are as shown on the plans and grade sheets. Short lengths of forms or flexible forms may be necessary at these locations.

1.2.16 All concrete shall utilize an Iowa DOT C-4 mix design and have a compressive strength of 3,500 psi at 14 days and 4,000 psi at 28 days.

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1.2.17 The contractor shall notify the engineer immediately if any discrepancies are encountered between the plans and specifications and the existing filed conditions. Work warranting a change in scope shall be submitted to the KO/COR within 30 days of notice or the contractor will forfeit rights to compensation for the work.

1.2.18 Pumping ground water and/or storm water from open trenches shall be considered incidental to the contract.

1.2.19 Construction staking shall be the responsibility of the contractor. The contractor and survey crew and company shall be considered competent and responsible for reporting any discrepancies or unforeseen project errors before and during construction staking to ensure blunders and misinformation is not constructed in the field. If an apparent error in the design is discovered during construction staking of the project, the contractor and or survey crew and company shall cease construction and report it to KO/COR immediately so the error may be corrected as soon as possible. Any lost work time, labor or equipment fee will not be paid during work stoppage due to unforeseen errors.

1.2.20 All existing storm and sanitary information shall be considered a reference and is the responsibility of the contractor verify in the field prior to construction.

1.2.21 The contracting authority reserves the right to keep any/all removed material that includes but is not limited to manholes and storm sewer pipe.

If the contracting authority elects not to keep removed material, the material becomes the property of the contractor and is responsible for the disposal/removal from the project.

1.2.22 No overhaul on this project.

1.3 BASE BID

The Base Bid consists of providing all labor equipment and materials required to install two new 10-inch dual wall preinsulated PVC chilled water lines from building 114 to building 108. Work includes, but is not limited to, disconnecting the existing chilled water lines in both building 108 and 114. Installing two new 10-inch PVC chilled water lines inside of building 108 and 114. Running the new pipes outside of building 114 in an open trench along parking lot 131A a crossed 2nd Street, along parking lot 144 a crossed South Avenue to building 108, where it will go into building 108 and be hooked up. All existing pavements disturbed will be replaced. Proposed typical cross sections can be found in the “B Sheets” of “Appendix A.” The contractor shall follow all work and details outlined in the plan sheets of “Appendix A.” This project shall be a working day contract. The contractor is allowed 150 working days to complete the project. The definition of a working day is defined in the SUDAS Specifications 1080. Failure to complete the project in the allotted 150 working days will result in a deduction at the liquidated damages rate of $1,000.00 (one thousand dollars) per working day until the project is completed.

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1.4 CHILLED WATER LINE INSTALL – CIVIL (OUTSIDE CONSTRUCTION)

1.4.1 The proposed two 10-inch dual wall PVC chilled water lines shall be placed on 6-inches of man sand. The pipes shall be backfilled with man sand 1-foot above the proposed pipes. A granular subbase shall be placed from the top of the man sand to bottom of the modified subbase. See “Sheet B.01” in “Appendix A” for more specific information.

1.4.2 The contractor has the option to remove and stockpile the existing pea gravel landscape stone noted on sheet ER.01. The contractor may reuse and replace the pea gravel if it is free of debris and soil. If the contractor elects to use new pea gravel material, it must be the same gradation and color of the existing material. The contractor will be responsible for the removing of the existing material if it is not reused.

1.4.3 The contractor has the option to remove and stockpile the existing river rock landscape stone noted on sheet ER.01. The contractor may reuse and replace the river rock if it is free of debris and soil. If the contractor elects to use new river rock material, it must be the same gradation and color of the existing material. The contractor will be responsible for the removing of the existing material if it is not reused.

1.4.4 Granular stabilization is a part of the project as a contingency bid item.

The determination of whether to use Modified Macadam Stone shall be made by the project COR or project engineer after the grade has been set and a proof roll has been performed. Work shall not progress until all required compaction testing reports are submitted to the COR by the contractor, or their testing subcontractor, and approved by the COR. Use macadam material gradation 13 except that it shall not be screened over the ¾” or 1.0” screen, see “Sheet B.02” in “Appendix A” for the gradation table. This material is to be used as subgrade stabilization material. The COR and or project engineer reserve the right to use it at any location at any point for any reason during the project. The bid item shall include excavation, hauling and disposal of the excavated material. The contractor shall include all labor, equipment, hauling and materials necessary for the subgrade stabilization.

1.4.5 Rock excavation is a contingent bid item to be used if any bedrock is encountered during construction. The bid item shall include all labor, material and equipment required to remove and haul of rock encountered during the project. The contractor shall notify the COR when rock is encountered in the field. The contractor shall notify the COR when a truck is loaded with rock material to be counted and removed as rock excavation. The COR reserves the right to see all trucks before hauling off material. A typical tandem dump truck will be counted as 8 CY.

1.4.6 Compaction testing is required for this project. The contractor is responsible for compaction testing and shall be performed by an independent testing agency hired by the contractor.

1.4.7 All disturbed areas shall be hydraulic seeded, fertilized and mulched. A native grass seed mix shall be applied to all green space from station 115+00.00 to station 125+62.35. If construction ceases due to inclement

7 | P a g e weather, the contractor shall apply a temporary cool seed mix and cover to prevent erosion on exposed areas. The seed window for the native grass mix is from April 1st to June 30th. Seed windows for a permanent seed type 6 application apply between March 1st and May 31st and between August 10th and September 30th. Any seeding outside of this window requires the approval of the KO/COR or project engineer.

1.4.8 Reinstall existing signage and apply traffic striping and symbols.

1.4.9 All disturbed green space areas shall receive 6-inches of topsoil. Topsoil shall be free of organic and rock material.

1.4.10 The contractor shall follow the plan sheets of “Appendix A.”

1.5 PARKING LOT 131A CONSTRUCITON

1.5.1 Remove the existing HMA pavement and P.C.C. curb and gutter marked for removal in the “ER Sheets” of the plan set in “Appendix A.”

1.5.2 The new final pavement shall be 4-inches of HMA. The base course shall be a 2-inch lift,1/2” mix. The surface course shall be a 2-inch lift, ½” mix.

The binder shall be a PG 58-28S. Placed on a compacted 8-inch modified subbase. A tack coat is required between lifts.

1.5.3 All disturbed parking stalls and existing striping shall be restriped in their respective color and size.

1.5.4 The curb and gutter along the north edge of the parking lot shall be a standard 6-inch curb and gutter, 24 inches in width on 6-inch modified subbase.

1.5.5 See “Sheet B.01” in “Appendix A” for specific details.

1.6 2nd STREET CONSTRUCTION

1.6.1 Remove the existing HMA pavement and P.C.C. curb and gutter marked for removal in the “ER Sheets” of the plan set in “Appendix A.”

1.6.2 The new final pavement shall be 4-inches of HMA. The base course shall be a 2-inch lift,1/2” mix. The surface course shall be a 2-inch lift, ½” mix.

The binder shall be a PG 58-28S. Placed on a compacted 8-inch modified subbase. A tack coat is required between lifts.

1.6.3 The west curb section shall be a 6-inch standard curb, 18-inch width, 6-inch thickness placed on 6-inch modified subbase.

1.6.4 The east curb section of second street and the adjacent curb section in parking lot 144 shall be a standard beam curb and gutter 7-inch width at a depth of 18-inches placed on 6-inch modified subbase.

1.6.5 The adjacent sidewalk parallel to 2nd Street shall be 6-foot wide and 6-inches in depth with 6”x 6” welded wire fabric 10-gauge steel placed on chairs in a 2’ x 2” grid. The sidewalk shall be placed on 6-inch modified subbase.

1.6.6 The green space between the sidewalk and parking lot 144 shall receive 6-inches of topsoil and type 1 permanent seed.

1.6.7 See “Sheet B.01” in “Appendix A” for specific details.

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1.7 PARKING LOT 144 CONSTRUCTION

1.7.1 Remove the existing P.C.C. pavement and P.C.C. curb and gutter marked for removal in the “ER Sheets” of the plan set in “Appendix A.”

1.7.2 The new final pavement shall be 4-inches of HMA. The base course shall be a 2-inch lift,1/2” mix. The surface course shall be a 2-inch lift, ½” mix.

The binder shall be a PG 58-28S. Placed on a compacted 6-inch modified subbase. A tack coat is required between lifts.

1.7.3 All disturbed parking stalls and existing striping shall be restriped in their respective color and size.

1.7.4 See “Sheet B.02” in “Appendix A” for specific details.

1.8 SOUTH AVENUE CONSTRUCTION

1.8.1 South Avenue paving shall consist of 10-inch PCC pavement with a 12-inch modified subbase along with joint reinforcement steel. See “B Sheets” and “D Sheets” for specifics and details in the plan set of “Appendix A.”

1.8.2 The south curb section shall be a 10-inch PCC (thick) by 30-inch (wide) on 12-inch modified subbase valley curb (inverted) to match existing.

1.8.3 The north curb section shall be a 10-inch PCC (thick) by 42-inch (wide) on 12-inch modified subbase valley curb (inverted) to match existing.

1.8.4 The PCC sidewalk adjacent to building 108 and South Avenue shall be approximately 9.5 feet in width, 10-inch PCC on 12-inch modified subbase. The sidewalk shall be tied into the proposed curb with reinforcement.

1.8.5 See “Sheet B.02” in “Appendix A” for specific details.

1.9 DRAWINGS:

1.9.1 The design plans for this project are attached to this Statement of Work in

“Appendix A.”

1.10 SPECIFICATIONS

1.10.1 The contractor shall perform all civil work in accordance with the 2026 version of the Iowa State Urban Design and Specifications Program (SUDAS). The specifications can be found at the following website https://iowasudas.org/manuals/specifications-manual/. The contractor shall also follow the submittal procedures laid out in the Specifications included as Appendix B to this SOW.

1.10.2 Appendix C contains a list of submittals required for this project.

1.10.3 Appendix D contains reference drawings of the existing chilled water system in Buildings 102, 103, 104, 108, 109, 110 and 114.

1.10.4 All traffic control shall be in accordance with the Federal Highway

Administration’s (FHWA) Manual on Uniform Traffic Control Devices (2023 with Rev 1) (MUTCD).

1.10.5 Notify the KO/COR immediately in writing if there is a discrepancy between the specifications and the referenced codes. If the Contractor fails to notify the KO/COR regarding conflicts within these documents, the more stringent requirements shall apply as determined by the KO/COR.

https://iowasudas.org/manuals/specifications-manual/

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1.11 EXISTING CONDITIONS:

1.11.1 The existing parking lot areas have approximately 4 inches of HMA, but areas could be less. 2nd Steet is an existing HMA road with minimal thickness, it is in failing condition. South Avenue is an existing 10-inch PCC road without reinforcement. The road was constructed in the early 80’s. The depth of bedrock in the area is unknown.

1.12 SUBMITTALS

1.12.1 Appendix C contains the Submittal Register for this project.

1.12.2 The contractor shall submit all requirements listed in part 2 of each bid item defined in the SUDAS Standard Specifications pertaining to this project.

1.12.3 Refer the Specifications in Appendix B for additional submittal requirements.

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2. PART TWO: GENERAL INFORMATION

2.1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK:

2.1.1 The Contractor shall be required to (a) commence physical work under this contract within 45 working days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 150 working days after receipt of the notice to proceed. Contractor submission of all closeout documentation is also included within this timeline. The time stated for completion shall include final cleanup of the premises.

2.2 SPECIAL CONDITIONS:

2.2.1 Staging Area: The construction area may be used as a staging area. Any additional staging area requires coordination with the KO/COR.

2.2.2 Construction Schedule and Closure Periods: The Construction Schedule shall be submitted to the KO/COR for approval in accordance with the

SOW.

2.2.3 Access and Working Hours: Standard work hours for this project are 5:30 am on Monday to 5:00 pm on Friday. The contractor’s schedule may deviate from these hours when approved by the KO/COR. The Federal Holidays are: New Year’s Day, January 1; Martin Luther King Day, 3rd Monday in January; President’s Day, 3rd Monday in February, Memorial Day, last Monday in May; Juneteenth, June 19; Independence Day, July 4;

Labor Day, 1st Monday in September; Columbus Day, 2nd Monday in October; Veteran’s Day, November 11, Thanksgiving Day, 4th Thursday in November; Christmas Day, December 25. If a holiday falls on Saturday, the preceding Friday is a holiday. If a holiday falls on Sunday, the following Monday is a holiday.

2.2.4 Miscellaneous: All site condition information provided by the Government shall be field verified by the contractor.

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3 PART THREE: SECURITY

3.1 OPERATIONS SECURITY (OPSEC) REVIEW: In order to perform the project the contractor must do the following:

3.1.1 AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and sub-contractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

3.1.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.1.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with inquiries (NAC) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

3.1.4 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using

12 | P a g e the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.1.5 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required U.S. based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

3.1.6 iWATCH Training. This standard language is for contractor employees with an area of performance within and Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

3.1.7 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness training prior to access to the IS and then annually thereafter.

3.1.8 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

3.1.9 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

3.1.10 For information assurance (IA)/information technology (IT) training.

All contractor employees and associated sub-contractor employees must

13 | P a g e complete the DoD IA training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

3.1.11 For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570-.01-M must be completed upon contract award.

3.1.12 For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S.

Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany U.S. Armed Forces deployed outside the U.S. in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander.

The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

3.1.13 For Contract Requiring Performance or Delivery in a Foreign Country. DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and noncontingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives.

3.1.14 For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential", "Secret", or "Top Secret" and requires contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M);

(2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

3.1.15 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

3.1.16 For contracts that require delivery of food and water. This standard language is for contractor employees with an area of performance delivering food and water within an Army-controlled installation, facility or

14 | P a g e area. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and/or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post Veterinarian, and/or Law Enforcement Officials.

When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contact with the Department of Defense, it is incumbent upon the awardee to ensure that all products and/or packaging have not been tampered with or contaminated. Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading. Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection/Homeland Security threat Level, the contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DOD facilities.

3.1.17 All Training (iWatch/AT/OPSEC) will be face to face, provided by a level II certified ATO and OPSEC officer, conducted on RIA. Any conflicts with training locations/performance will be directed by the project COR.

3.1.18 Contractors, sub-contractors will be escorted by the COR in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will coordinate with the COR and/or the facility security office for access when required.

3.1.19 Building Stand-Off: All occupied buildings on Rock Island Arsenal require a 33feet stand-off by all vehicles and equipment. At no time will unoccupied vehicles, equipment or tools/toolboxes be left unattended within 33 feet of installation buildings.

3.1.20 All personnel requesting access to Rock Island Arsenal will only enter through a manned and operational Access Control Point and present a United States National or State issued identification that is capable of being scanned for valid entry. All contractor and contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Rock Island Arsenal. Only authorized individuals that pass a screening and vetting process will be permitted access. All contractor and subcontractor personnel will be required to submit the required identification credentials and must receive a favorable background check as conducted through the National Crime Information Center (NCIC) Interstate ID Index (III) to gain access and work on the installation.

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4 PART FOUR: ROCK ISLAND ARSENAL SUPPLEMENTAL GUIDANCE

4.1 SAFETY REQUIREMENTS:

4.1.1 Contractor shall comply with Engineering Manual EM-385-1-1 “Safety and Health Requirements Manual”.

4.1.2 Contractor shall designate a Site Safety and Health Officer (SSHO) in accordance with EM 385-1-1, Section 01.A.17. SSHO shall also be responsible to coordinate contract employees in the event of an emergency.

4.1.3 The following safety submittals are required prior to performing work:

4.1.3.1 Accident Prevention Plan (APP) (EM 385-1-1, Section 01.A.12)

4.1.3.2 Activity Hazard Analysis (AHA) (EM 385-1-1, Section 01.A.15)

4.1.3.3 Emergency Plan (EM 385-1-1, Section 01.E)

4.1.3.4 Supplemental plans in accordance with EM 385-1-1 shall be required as dictated by the types of work being performed (e.g. Hazardous Energy Control Program, Hot Work, Hazardous Material Abatement)

4.1.4 The Contractor shall adhere to the most current requirements of NFPA 241, EM 385-1-1 and local Fire Department requirements as supplemented below. If a conflict between requirements occurs the most stringent shall apply.

4.1.4.1 Fires, regardless of size, will be reported to the fire department.

4.1.4.2 Contractor storage areas in RIA buildings shall be inspected and approved by the RIA Fire Department prior to use.

4.1.4.3 Extinguishers for hot work shall be a minimum of 10 lb. ABC Type (UL

Rating 4A:80B:C). Building extinguishers shall not be used to meet this requirement.

4.1.4.4 Contractors shall provide flameproof tarps or shields to protect combustible material during hot work.

4.1.4.5 Tar kettles shall not be located any closer than 20 feet to any building or 100 feet to an ammunition/explosive storage area.

4.1.4.6 The Contractor shall make requests in writing to the KO/COR no less than two weeks in advance for approval to connect to a fire hydrant. The contractor is responsible for installing the water meter/back flow preventer and providing their own hose, hose connections, and hydrant wrenches for opening/closing fire hydrants. The Contractor shall not use pipe wrenches, channel locks, etc. for opening/closing of fire hydrants.

4.1.5 Contractor shall comply with all emergency communication instructions provided through official channels to include the outdoor speaker system, building notification systems, direction by emergency service personnel, or the KO/COR.

4.1.5.1 Upon award, the Government will provide further information regarding building points of contact, areas of refuge, and access restrictions.

4.1.5.2 Contractor vehicles and/or equipment shall not block fire department access, hose connections, alarm panels, access roads, fire hydrants, building safety features, etc. without prior approval. Requests shall be made in writing 30 days prior to the request and shall include proposed length of closure.

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4.1.5.3 Contractor shall adhere to and follow safety policy as written in the latest editions of the National Electrical Safety Code and National Electrical Code.

4.2 ENVIRONMENTAL PROTECTION:

4.2.1 The Contractor shall follow all environmental requirements in accordance with this SOW.

4.2.2 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

4.2.3 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for- Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient;

materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

4.2.4 Compliance with License and Certification Requirements: Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4.2.5 Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

4.2.6 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and

17 | P a g e documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.2.7 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

4.2.8 Verification of National Environmental Policy Act Documents.

Contractor shall obtain from the COR or DGR a copy of the National Environmental Policy Act (NEPA) environmental analysis and/or status of the NEPA review done if analysis was not required. NEPA review and analysis is done in accordance with Department of Defense National Environmental Policy Act Implementing Procedures, 30 June 2025, and addresses actions to be taken by contractor prior to and during commencement of contract actions. The NEPA process consists of evaluating the environmental effects of a federal action including its alternatives. There are three levels of analysis depending on whether or not the construction activity or project could significantly affect the environment. These three levels are: categorical exclusion determination;

preparation of an environmental assessment/finding of no significant impact (EA/FONSI); and preparation of an EIS.

4.2.9 Assignment of Environmental Compliance Designee (ECD):

Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous waste. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. The contractor shall have at least one ECD on duty at all times at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

4.2.10 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on installation without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification

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(individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.2.11 Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

4.2.11.1 Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

4.2.11.2 Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

4.2.11.3 Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight.

4.2.11.4 The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract.

This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

4.2.11.5 The Contractor shall make maximum effort to reduce and prevent waste.

4.2.12 Generation of Hazardous Waste: Contractor shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements.

Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR.

Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a lessthan-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status- of-Forces Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DGR for approval and signature prior to removing any hazardous waste from the installation.

Contractor shall contact DGR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the DGR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation to

19 | P a g e an approved off-post permitted hazardous waste disposal facility. The DGR shall assist contractors with profiling their waste upon request.

4.2.13 Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from DGR and/or

COR.

4.2.14 Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the National Pollutant Discharge Elimination System (NPDES) general permit requirements.

4.2.14.1 Applicable permits include:

4.2.14.1.1 The General NPDES Permit for Storm Water Discharges from

Industrial Activities (ILR00-1154).

4.2.14.1.1.1 Contractors will comply with the permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

4.2.14.1.1.2 Practicing spill prevention and good housekeeping.

4.2.14.1.1.3 Installing and managing erosion and sediment control.

4.