SOW 19MY3024Q0017 Event.docx
DOCX document 27 KB Posted
- Attached to
- Event Coordination for US Embassy Malaysia
- Solicitation number
- 19MY3024Q0017
- Issued by
-
Department of State
About this file
This document is a Scope of Work (SOW) for an event logistics contract opportunity from the U.S. Embassy in Kuala Lumpur, Malaysia. The Embassy is seeking a contractor to coordinate a 4-day summit for 150 participants, including providing lodging, venue rental, conference package, and transportation services.
The SOW specifies the event details, such as the number of participants, length of stay, and required venue and catering services. It outlines the scope of work, payment terms, and other requirements. Bidders must be Malaysian-based/registered contractors with a valid SAM.gov registration. The proposal should include the company's qualifications, any subcontractor information, and a detailed budget in Malaysian Ringgit. The related federal contract opportunity has a solicitation number of 19MY3024Q0017 and is open for electronic responses to be submitted to the provided email address prior to the response date and time.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 19MY3024Q0017 Event Coordination Question and Answers.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SCOPE OF WORK
FOR EVENT LOGISTICS
I. SCOPE OF SERVICES
A. The Embassy of the United States of America in Kuala Lumpur (the Client) is seeking a contractor who can coordinate or organize a 4-day summit for 150 participants. The contractor shall furnish and deliver these services in accordance with the specifications and terms and conditions set forth herein.
B. All prices should be in Malaysian Ringgit (MYR).
II. SCOPE OF WORK
Event information:
Date: May 2025 Number of participants: 150
The Contractor shall coordinate the following services:
1) Possible locations:
a. Within 100 km of an international airport in Malaysia.
2) Lodging:
a. 75 shared rooms and 10 single occupancy rooms
b. Number of days – 6 days (Monday arrival, Tuesday-Friday summit, Saturday departure)
3) Venue rental for Summit Workshop space:
a. One main hall/ballroom for at least 150 participants
b. 6 breakout rooms for at least 25 participants
4) Conference package to include:
a. breakfast, two coffee breaks, lunch, and dinner for all days.
b. Audio/Visual for the conference
5) Transportation:
a. 5 buses to transport at least 150 participants for an outreach program. This will be a day trip.
III: PAYMENT TERMS AND CONDITIONS
The Contractor will submit invoices electronically as per instructions on the contract services ordered and rendered under this contract. Payment will be made within 60 days of completion of the contract.
IV: OTHER TERMS AND CONDITIONS
The Contract is only open to Malaysian based/registered contractors who have a valid SAM.gov registration.
The proposal should include the following information. If your company is unable to meet certain requirements, please propose alternatives.
a) Describe the qualifications and experiences of your company.
b) Indicate any portion of work that will be done by subcontractors and identify the subcontractors.
VI: Budget Please provide a detailed budget, including all anticipated costs, fees, and any relevant taxes. All bids must be stated in MYR.
File details come from the government source that posted it. Updated .