SOW_12444326Q0040.pdf

SOW - WAF Janitorial Service Ironton Ranger District

SCOPE OF CONTRACT

C.1.1 Description & Location of Work - The Contractor shall provide all labor and equipment necessary to provide janitorial services for the Wayne National Forest Ironton Ranger District office building at 6518 State Route 93, Pedro, OH, 45659 and at Warehouse #1 located off County Road 29 in the Vesuvius Recreation Area (approx. 1 mile from the above address). The office has a total of approximately 5,700 square feet of floor area to be serviced of which approximately 4,900 square feet is carpeted, and the remainder is bare floor areas.

The warehouse has a total of approximately 700 square feet of floor area to be serviced all of which is bare floor area.

C.1.2 Contract Employees

C.1.2.1 The Contractor shall prohibit their employees from opening desk drawers or cabinets, or using telephones or office equipment provided for Official Government Use.

C.1.2.2 The Contractor or Contractor's designated supervisor shall always be available when the contract work is in progress to receive notices, reports, or requests from the Contracting Officers Representative (COR) or Contracting Officer (CO).

C.2.0 CLEANING SCHEDULE

C.2.1 Holidays: Holidays are excluded unless prior approval has been secured from the COR/CO. Holidays include: New Years Day, Martin Luther King Day, Washington's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

C.2.2 Services: 3 times per week (Monday, Wednesday, Friday) at the district office prior to 8:00 am or after 4:30

pm. 3 times per week (Monday, Wednesday, Friday) at Warehouse #1 (Restroom and Break Area) prior to 8:00 am or after 4:30 pm.

MISCELLANEOUS REQUIREMENTS

C.4.0 Security

SECURITY REQUIREMENTS - At the time of award, the contractor shall submit to the COR a list of names of their employees who will have access to the buildings for performance of contract work. If the COR finds an employee unsuitable for their assigned duties, the contractor shall be advised immediately that such employee cannot continue to work under the contract at these facilities. If contractor adds personnel, they shall notify the COR with the name of employees who will be performing the work.

Security Code/Door/Gate Access - The contractor shall ensure the security codes, door keys, and security gate access provided to them by the Government are not used by unauthorized personnel and only used for official contract duties.

C.4.1 Miscellaneous Requirements

The Contractor shall perform the following in conjunction with regular contract specifications each day worked:

a. Report fires and hazardous conditions either in person or by phone.

b. Lights shall be used only in areas at the time work is being performed. Ensure that all lights are turned off upon completion of cleaning each area.

c. Turn in items found to lost and found box located at reception desk or to the COR.

d. Check all gates and doors to be sure they are secure before leaving for the evening. Report any unusual traffic in parking lots to the COR.

e. Water faucets or valves shall be turned off after the required usage has been accomplished.

f. Mechanical equipment controls for heating, ventilation, and air-conditioning systems will not be adjusted by cleaning crew workers.

The Contractor shall perform the following to provide for the safety and protection of property and building personnel against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to: fire, theft, sabotage, etc.

a. Protect Government buildings, and property (inside and out) against unauthorized access, loss, or damage. AT NO TIME shall the contractor or their staff allow entry to the buildings by anyone other than employees of the janitorial company and Forest Service employees who have official identification.

b. Establish a system for custodial personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

c. Prepare reports of accidents and fires and submit them to the COR; maintain and make available all records in connection with protection activities.

d. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, immediately notify the COR/CO or call 911.

C.6.0 Janitorial Description, Performance Measurement and Schedule

Requirement Tasks & Critical Subtasks

Quality Standards Acceptable Quality Level

Means of Measurement

High Dusting High Dusting/Cleaning ten (10) feet or more above floor level.

Frequency:

Weekly

All surfaces shall be clean and free of dust and smudges.

Includes air supply and return grilles, light fixture lenses/shields.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly inspections by

COR.

-Validated customer complaints.

Low Dusting Low Dusting/Cleaning up to ten (10) feet above floor level.

Weekly

All furniture, walls, partitions, doors, radiators, equipment, hand railings, baseboards, grilles, horizontal edges, mirrors, frames, and sills shall be free of dust and smudges.

Remove dust from window blinds on both sides.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly inspections by

COR.

-Validated customer complaints.

Space Cleaning Sweeping and Mopping

Frequency: EACH

CLEANING

Concrete, tile, wood, and resilient flooring shall be free of all dirt, dust, streaks, smears, stains, and debris.

Cleaning of all floors shall be performed in accordance with manufacturers’ recommendations and industry standards.

2+ missed occurrences, per month, of any combination of tasks/ subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Carpet and Rug Cleaning

Vacuum carpeted areas and spot clean carpets as needed. Vacuum inside and outside rugs each cleaning.

District Office Location Only

Carpeted areas and rugs shall be free of all dirt and debris. All tears, burns, or raveling shall be reported to the COR.

Cleaning of carpets/rugs shall be performed in accordance with manufacturers’ recommendations and industry standards. Spot cleaning carpets as needed.

2+ missed occurrences, per month, of any combination of tasks/ subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Quality Standards Acceptable Quality Level

Means of Measurement

Waste and Recycling

Empty waste containers and recycling bins.

All waste containers and recycling bins shall be emptied, cleaned and free of waste and odors. Boxes, cans, bottles and other items placed adjacent to waste containers and marked “Trash” shall also be removed and disposed.

All filled and tied trash bags shall be placed in the dumpster at the North end of the facility after each cleaning.

All filled and tied recycle bags shall be placed in the dumpster at the South end of the facility after each cleaning.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Foyers and Porches

Clean Walk-Off mats, sweep foyers and porch areas. (inside and outside)

Walk-Off mats shall be cleaned of debris and returned to their original location afterwards.

Contractors shall report, in writing, to the COR all walk-off mats that are worn out to the point of being ineffective.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Lunchroom and Drinking Fountains

Clean lunchroom and drinking fountains.

Tabletops and counters shall be kept clean from food and food related items (If food related items are present, leave them and clean the surrounding area. Exterior of microwave and refrigerator shall be wiped clean. Sink bowls and faucet shall be wiped clean.

Cleaning of countertops will be performed in accordance with manufacturers’ recommendations and industry standards. Drinking fountains shall be cleaned and disinfected. Surfaces of drinking fountains shall be free of all stains, smudges, and scale.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly

Quality Standards Acceptable Quality Level

Means of Measurement

Restroom and Shower Services

Clean restrooms, fixtures, shower stalls, and walls. To include sweeping and mopping of floors

Restroom fixtures shall be cleaned inside and outside utilizing a disinfectant and shall be free of stains and odors. A toilet bowl cleaner shall be utilized to remove stains from urinals and toilets. Cleaning utensils used to clean restroom urinals, toilets, walls, and partitions shall not be used to clean any other part of the facilities.

Floor drains shall be cleaned and flushed with a disinfectant. Shower stall room & locker/dressing rooms shall be considered part of the restrooms and shall be cleaned accordingly.

All restroom supplies incidental to this contract are to be provided by the vendor: Toilet paper, soap refills for Georgia Pacific Enmotion Dispenser, paper towel refills for San Jamar paper towel dispenser, trash bags 10 & 32 gallon, etc.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Common Areas Servicing Common Use Areas

Inspect and replenish, supply dispensers. Kitchen and restroom supplies are incidental to this contract and shall be provided by the vendor. These include but are not limited to: Soap refills for Georgia Pacific Enmotion Dispenser, paper towel refills for San Jamar paper towel dispenser, trash bags 10 & 32 gallon, etc.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly

Quality Standards Acceptable Quality Level

Means of Measurement

Windows and

Blinds

Windows, blinds, and glass cleaning

Monthly

Cleaning shall occur during last week of each month.

Wash accessible interior and exterior windows.

Glass shall be clean and clear.

There are 86 windows (Approximate size 55” x 16”) May need ladder to complete this tasking depending on how it is performed.

Window sashes, sills, woodwork, screens, blinds, and other surroundings of interior glass shall be wiped clean.

2+ missed occurrences, per month, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly complaints.

Quarterly Hot Water Extraction Carpet Cleaning Service

Carpet and mat cleaning

First Friday or Saturday of the following months:

October, January, April, and July.

All carpeted areas and mats in their entirety will be free of all visible dirt, debris, litter, foreign matter and moisture. Chairs, trash receptacles, flag bases, benches, small tables, and easily movable items will be relocated. Once cleaning has been completed, items shall be returned to their original position. No personnel items on carpeted areas are to be moved and are to be worked around.

Vendor will notify the COR at least a week in advance of their intention to complete this task.

Any missed occurrences, per quarter, of any combination of tasks/subtasks under this task will be considered Unsatisfactory Contract Performance.

-Periodic monthly

INSPECTION / PAYMENT / SITE VISIT / PERIOD OF PERFORMANCE

INSPECTION

Inspection of work performed will occur once a week by the COR or designated project inspector. It is recommended that the Contractor or their representative attend inspections periodically but is not mandatory.

The time and day of each inspection will vary. The COR will inform the Contractor of the date and time of each inspection.

PAYMENT

Payments shall be made on a calendar month (30 day) basis in arrears. Upon receipt of the Contractor's invoice in IPP, the invoice will need to be approved by the COR to authorize payment. NO ADDITIONS/ CORRECTIONS WILL BE MADE TO AN INVOICE BY THE GOVT. Invoice(s) will be returned to the contractor for corrections, and the invoice date must be changed to reflect the current/corrected date.

PRE-QUOTE SITE VISIT

Site visits are encouraged so the vendor is fully aware of the scope of work. Vendors may reach out to Robert Webb - robert.webb@usda.gov or 740-534-6526 – to schedule a walkthrough of the site. Site location: Wayne National Forest Ironton Ranger District office located at 6518 State Route 93, Pedro, OH 45659.

PERIOD OF PERFORMANCE

The period of performance of this contract is from September 14, 2026, through September 15, 2027, with the possibility of 4 option years.

GOVT-FURNISHED PROPERTY / TECHNICAL EVALUATION FACTORS

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

• Water and electricity to fulfil the contract requirements.

• Waste baskets and recycling bins.

• The Government will make available a 6' ladder

• Secure areas for the storage of materials.

• Keys to the buildings. The key will be signed out and given to the Contractor

Representative and shall be given back to the Government when the contract ends. If the key is not returned at the end of service or is lost. The vendor will pay to have (5) office door locks changed and (20) numbered keys made.

• The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government.

• The Contractor shall furnish all other labor, tools, equipment, materials, supplies, consumables (paper towels, toilet paper, hand soap, trash bags) and incidentals necessary for the satisfactory accomplishment of janitorial work.

mailto:robert.webb@usda.gov

Sustainable Acquisition:

The Contractor must comply with Sections 9002 of the Farm Security and Rural Investment Act of 2002 to give preference to the purchase and use of biobased products.

The Contractor shall also comply with Clause 52.223-23 – Sustainable Products and Services AND

The Contractor shall also comply with Clause 52.223-2 – Reporting of Biobased Products in Service and Construction Contracts.

The Contractor shall utilize products made from biobased materials. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The following table is an example of USDA-designated categories of products that should be used in this contract.

The table shows the minimum biobased content percentage for products within the category to qualify for purchasing under the federal procurement preference. See the complete list of categories designated by USDA.

Biobased Product Category Minimum Biobased Content General Purpose Laundry Products 34% Laundry Pretreatment and Spot Removers 46% Rug and Floor Mats 23% Adhesive and Mastic Removers 58% Air Fresheners and Deodorizers 97% Bathroom and Spa Cleaners 74% General Purpose Carpet/Upholstery Cleaners 54% Carpet and Upholstery Spot Removers 7% Cleaning Tools 22% Floor Cleaners and Protectors 77% Floor Strippers 78% Laundry Dryer Sheets 90% Furniture Cleaners and Protectors 71% Glass Cleaners 49% Graffiti and Grease Removers 34% Leather, Vinyl, and Rubber Care Products 55% Microbial Drain Maintenance Products 45% General Microbial Cleaning Products 50% Multipurpose Cleaners 56% Shopping and Trash Bags 22%

With the initial proposal, the Contractor shall submit a list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

LOCATION MAPS

Ironton Ranger District Office

LOCATION MAPS

Directions from Ironton Ranger District Office to Warehouse #1

Ironton Ranger District Office Photo for Window Sample