SOW 12 Apr 22.pdf

ATTACHMENT 1 FA520922Q0037

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

STATEMENT OF WORK

FOR

LEASE OF TEMPORARY CHILLER UNIT

AT

BLDGS 1050 & 743,

CAMP ZAMA (CZ)

(FEWR No. JH-00013-2J & JH-00014-2J) 12 April 2022

Table of Contents

SECTION 1 Description Work/ General Information Page 2 thru 9

SECTION 2 Reserved Page 10

SECTION 3 Appendices Page 10

Appendix A: Project Site / Location

Appendix B: Temporary chiller unit to be placed

Appendix C: Existing Operating Flow

SECTION 1

DESCRIPTION WORK/GENERAL INFORMATION

1.0. DESCRIPTION OF WORK. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide lease of temporary chiller unit operating for the period of 15 Jun 2022 (or date of award whichever comes first) to 30 Sep 2022 for Buildings (BLDGS) 1050 & 743, Camp Zama (CZ), Japan. The contractor shall perform in accordance with (IAW) this Statement of Work (SOW), commercial standards and practices, and the manufacturer’s specifications.

1.1. PROVIDE TEMPORARY CHILLER UNIT.

1.1.1. Preliminary Study. The contractor shall perform a preliminary study for detailed understanding of existing chillers, chilled water pumps, piping and actual job site conditions (such as existing machine installing/operating conditions, electric power, auxiliary equipment conditions, existing water cooling chiller in BLDG 951, etc.). The contractor shall be responsible for the verification of all dimensions and existing conditions prior to starting lease of the temporarily chiller.

1.1.2. Installation of Temporary Equipment. The contractor shall transport to bring chillers, cubicles and related equipment and install them to the designated place in Camp Zama. After completing operation period, the contractor remove and transport them to off base. The location of job site is shown in Appendix A and designated place for temporary chiller unit is shown in Appendix B. Existing operating flow is shown in Appendix C and the descriptions of required temporary chiller units and a cubicle are as follows:

TEMPORARY EQUIPMENT

BLDG. 1050

Air Cooled Chiller Unit. 1 unit.

Cooling capacity: Total 383 kW (approx. 100 JRT) or above.

Voltage: 200/220 Volt Required Piping Connection: 100 A cam-lock fitting.

Cubicle. 1 unit.

LBS: 3P 7.2kV 200A PF: G40A.

Transformer: 3P 200kVA 6600V / 210V MCB (2ea): 3P 600A

BLDG. 743

Air Cooled Chiller Unit. 1 unit.

Cooling capacity: Total 233 kW (approx. 60 JRT) or above.

Voltage: 200/220 Volt Required Piping Connection: 100 A cam-lock fitting.

1.1.3. Related Works. The contractor shall perform related work to the chiller lease as listed below, but not limited to.

Required foundation works Providing pipe supports, equipment supports and high/low voltage cable supports

Assemble and disassemble temporarily provided supply and return chilled water pipes Install and remove temporarily provided high/low voltage cables Apply touch-up paint Install and remove safety fences/barricades around temporary chiller units and related equipment Unloading and loading work for temporality provided equipment Implement electrical power outages as needed

1.1.4. Operation Test. Upon completion of above work, the contractor shall perform operational tests on the systems with the Government Representative (GR). If any deficiencies are found within the scope of this contract, the contractor shall make necessary correction(s) at no additional charge to the Government.

1.1.5. Maintenance of Temporary Equipment. For the duration of lease period, the contractor shall be responsible to maintain the chiller units and all other accessories to ensure that the system provides 24 hours/7 days continuous uninterrupted operation. For the duration of lease period, the contractor shall provide on-call engineering support. The engineer must be able to respond within 48 hours after receipt of notification from the GR. The engineer shall be qualified and certified IAW para 2.1.2.1.

1.1.6. Removal of Temporary Chiller Units and Related Equipment. The contractor shall disassemble and remove all temporary chiller units and related equipment after operational period. Connected pipes, electrical panels, building structures and temporary chiller units and related equipment located areas shall be restored to same conditions as original unless otherwise specified.

1.2. SUBMITTALS.

(1) Plan of temporary chiller unit system (Para 1.2.1.)

(2) Work Schedule (Para 1.2.2.)

(3) Work Performance and Test Report (Para 1.2.3.)

1.2.1. Plan of Temporary Chiller Unit System. The contractor shall submit three (3) copies of this plan within seven (7) days after awarded contract to the GR for approval. At the minimum this plan shall shows flow system, used material information and layout of the system. The contractor shall use pictures, sketches, drawings for easy understanding of the plan.

1.2.2. Work Schedule. The contractor shall submit work schedule to the GR no later than (NLT) fifteen

(15) calendar days prior to start working date. The GR will evaluate the contractor’s schedule and will send recommendations or notify concurrence to the contractor. The contractor shall not deviate from the approved schedule without prior approval of the GR or his/her designated representative for approval.

Any changes required due to potential conflicts shall be worked through the GR for approval and a revised work schedule shall be re-submitted to the GR as soon as approval is obtained.

1.2.3. Work Performance and Test Report. The Contractor shall submit two (2) sets of work performance reports in Japanese and English to the GR within 15 calendar days after the acceptance of completion of work by the GR. Such reports shall be submitted in booklet-type and digital-type forms, which shall include as a minimum the following information:

(1) Description temporary chiller, cubicle and other material

(2) Date work started

(3) Name of people who performed

(4) Description of service performed

(5) Drawings/sketches for specified service areas

(6) Pictures/photographs such as provided equipment, work performed (step-by-step), etc.

(7) Operation Test and results data

(8) Date of work completion

(9) Signature of contractor representative

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor shall be responsible for their employees have the following current and valid professional certification to provide the required services under this contract.

3rd Class Refrigeration Machine Manager or above (第 3種冷凍機械責任者以上)

Plumbing Technician, grade 3 or above (３級配管技能⼠以上)

2nd Class Electrician or above (第 2種電気⼯事⼠以上)

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. Reserved.

2.3. Reserved.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 19th of June* Juneteenth National Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 3rd Monday in July Marine Day 11 Aug Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required maintenance before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.6. Reports of Damages, Destruction, Injury, or Death.

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.8. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (SDS). Upon request of the GR, the contractor shall submit the SDS to the GR.

2.8.11. Environmental and Hazardous Material Handling. The contractor shall comply with the JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/SPCCP.pdf) and Oil and Hazardous Substance (OHS) pollution Contingency Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/OHSPC.pdf) in case of a spill or release of POL and/or hazardous substances. The contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.12. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.13. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.14. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

Reserved

SECTION 3

APPENDICES

APPENDICES.

Appendix A: Project Site / Location

Appendix B: Temporary chiller unit to be placed

Appendix C: Existing Operating Flow