SOW 08 SEPT.pdf

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Statement of Work

Yellow Ribbon Reintegration Program

Organization: WIARNG Yellow Ribbon Reintegration Program

Event: Pre-Mob – C Co 1-128 INF BN

Date of Event: 08 Sep 2024

Attendance Expected: It is anticipated that 230 will attend this event to include service members and their families.

Proposed Location of Event: Eau Claire Area, WI

Lodging Requirement: HOR zip code is over 150 miles one way from event zip code.

Number of Lodging Rooms Needed for Event: Approximately 100

Total Number of Meeting Rooms:

1. (1) General Session/Lunch

2. (1) Breakout Room

3. (2) Resource Room

4. (2) Privacy Rooms

5. (1) Registration Area

6. (1) Nanny Room

7. (1) Childcare Room

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Type of Meeting Rooms Required with Requirements:

1. (1) General Session/Lunch

a. Time: ___0600-1800___

b. A/V Requirements:

i. 2 A/V Carts.

ii. 1 large theatre style screen (12’ – 16’) w/ projection capability

iii. In-house sound system

iv. Access to Wi-Fi

c. Room Set-up Requirements:

i. Cabaret style seating with 45 skirted round tables in crescents of 5-6 people to accommodate 230 people.

ii. Water station in the back of the room with cups and napkins.

d. Food and Beverage Requirements:

i. Government Lunch – to include 2 proteins, 1 vegetarian protein, 1 vegetable, 1 starch, gluten free options, desserts, and drinks.

ii. Served buffet style.

2. (1) Resource Room

1. Time: ___0600-1800___

2. A/V Requirements:

i. 1 small (around 50”) projection screen or a monitor with HDMI capabilities near an outlet.

ii. Access to Wi-Fi

3. Room Set-up Requirements:

i. 15 skirted 6’ tables to accommodate 3 people per table.

ii. Set in hollow rectangle.

iii. Water station on the side of the room with cups and napkins

3. (2) Breakout Room

4. Time: ___0600-1800___

5. A/V Requirements:

iii. 1 medium (around 75”) projection screen or a monitor with HDMI capabilities near an outlet.

iv. Access to Wi-Fi

6. Room Set-up Requirements:

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i. Cabaret style seating with skirted 8 round tables in crescents of 6 for 50 people

3. (2) Privacy Rooms

b. Room Set-up Requirements:

i. 2 rooms for SMs to meet privately. These can be a sleeping rooms, boardrooms, or small meeting rooms.

ii. Must be close to the Resource/Breakout room.

3. (1) Registration Area

b. A/V Requirements:

i. Location must be near electrical outlet.

ii. Access to Wi-Fi

iii. 3 6’ tables with 2 chairs behind each.

4. (1) Nanny Room– To accommodate 20 children (1200 sq ft of open floor space minimum.)

Nannies will be arranged and provided by the Yellow Ribbon Program personnel.

a. Time: ___0600-1800___

b. A/V Requirements:

i. Electrical outlet

c. Room Set-Up Requirements:

i. Need two tables in corner with 20 chairs.

ii. Need room to place Pack and Plays.

iii. Need a refrigerator and microwave.

iv. Water pitchers with plastic cups

5. (1) Child and Youth Room – To accommodate 35 children (1200 sq ft of open floor space minimum.)

a. Time: _0600-1800___

b. A/V Requirements:

i. AV Cart

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ii. Screen/TV with DVD player.

iii. Access to Wi-Fi

c. Room Set-Up Requirements:

i. Open area for games and activities.

ii. Corner area with tables and chairs for crafts.

iii. Open area in front of screen to watch movies.

iv. Water station with plastic cups

v. Appropriate lunch for youth served at 12:00

1. Snack served at 2:30 for 35.

2. Long table and chairs to accommodate eating lunch.