Sources Sought Wind Profilers and Radiometers Maintenance Service.pdf

Sources Sought Notice Wind Profilers and Radiometers Equipment

THIS IS A Sources Sought Notice ONLY.

The Mission Installation Contracting Command (MICC) at Dugway Proving Ground (DPG) intends to award a contract on a sole-source basis for maintenance and repair services supporting the Meteorology Division’s wind profilers and radiometers equipment. However, the Government is seeking information from additional vendors capable of performing this work to determine whether a competitive procurement is feasible.

All interested businesses, large and small, are strongly encouraged to respond to this sources-sought notice. Small businesses in all socioeconomic categories (including participants in the 8(a) Business Development Program, Small Disadvantaged Businesses, HUBZone firms, Service-Disabled Veteran-Owned Small Businesses, and Women-Owned Small Businesses) should describe their specific capabilities to meet the requirement at a fair market price, as this information may support a potential set-aside determination.

The Government will determine the appropriate contract type and any potential set-aside strategy after completing thorough market research. A site visit may be conducted during the solicitation phase if there is sufficient industry interest or if such a visit would meaningfully enhance the solicitation process. If market research identifies at least two capable providers, the Government intends to competitively award the requirement for the evaluation, repair, and ongoing maintenance of all equipment.

A signed RFO FAR Part 6 Sole Source Justification and Approval will be prepared if no additional qualified sources beyond the original manufacturer are identified.

This notice does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), nor does it represent a commitment to issue any such solicitation in the future. It does not obligate the U.S. Government to award a contract for any supply or service. At this time, the Government is not seeking quotes, bids, or proposals and will not accept unsolicited submissions in response to this sources-sought notice. The Government will not reimburse any costs or administrative expenses incurred in responding, and submitted materials will not be returned.

Any decision regarding competition for this requirement, based on the information received, rests solely with the Government. Should a competitive solicitation be issued, it will be posted on the Governmentwide Point of Entry (GPE). Potential offerors are responsible for monitoring the GPE for updates related to this requirement.

The applicable NAICS code is 541990, with a Small Business Administration (SBA) size standard of $19.5 million.

SERVICE TO BE PURCHASED: Support is required to maintain, upgrade, or restore to operational status critical meteorological sensing systems. This includes two radiometers and five radar wind profilers located at Dugway Proving Ground (DPG), as well as two additional radar wind profilers located at White Sands Missile Range

(WSMR).

DPG and WSMR require high-resolution data on the atmospheric boundary layer (the lowest 1-2 km of the atmosphere). Radiometers capture the thermodynamic structure of this layer by measuring temperature and humidity, while radar wind profilers measure its dynamic properties, including wind speed and direction. Together, these instruments form an integrated network that delivers a detailed, continuous picture of boundary-layer atmospheric conditions.

Maintenance and repair activities may be performed either onsite at DPG and WSMR or at the vendor’s location. Training on system functionality is also required whenever new software upgrades are released or hardware issues arise.

The Individual System Tasks include:

1. Microwave Radiometer(s): DPG has two (2) Microwave Radiometer(s). These units are currently working, calibrated at manufacturing specified full performance. Each unit will require annual maintenance with a fixed list of actions. Any additional repairs will be done VIA a work order or on a Time and Material (T&M) basis.

2. 449 MHz Radar Wind Profilers. DPG has one (1) 449 MHz Radar Wind Profiler, which is operational and operated by current version of Red Hat Linux. The 440 MHz Radar Wind Profiler will require annual maintenance with a fixed list of actions. Any additional repairs will be done VIA a work order or on a T&M basis.

3. 924 MHz Radar Wind Profilers. DPG has four (4) 924 MHz Radar Wind Profilers.

These systems are operational and will require annual maintenance with a fixed list of actions. Any additional repairs will be done VIA a work order or on a T&M basis.

4. 924 MHz Radar Wind Profilers. WSMR has one (1) 924 MHz Radar Wind Profiler.

This system is operational and will require annual maintenance with a fixed list of actions. Any additional repairs will be done VIA a work order or on a T&M basis.

The Period of Performance shall consist of one (1) 12-month Base Year followed by two

(2) 12-month Option Years. Please note:

The Period of Performance reads as follows:

Base Year: Twelve (12) months after contract award Option Year I: Twelve (12) months from the end of the preceding period, if exercised.

Option Year II: Twelve (12) months from the end of the preceding period, if exercised.

IN RESPONSE TO THIS SOURCES SOUGHT NOTICE PLEASE PROVIDE:

1. Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI) number, commercial activity/government entity (CAGE) code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm has the technical capability to provide the services listed above and specifications contained therein. Please submit your capabilities regarding the salient characteristics being provided and any information pertaining to equal items/services to establish capabilities for planning purposes. Provide recommendations to improve the Army's specifications for acquiring the identified items/services.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

4. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

5. Information to help determine if the requirement item is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466- 3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

9. Interested parties are requested to submit a capabilities statement (not to exceed 5 pages in length) and shall enter “Wind Profilers and Radar Equipment” in subject line of email. Responses to this Sources Sought Notice shall be sent to Nneka Okeke- Stubbs at nneka.okeke-stubbs.civ@army.mil no later than 29 May 2026 by 10:00 AM mailto:scott.d.kukes.civ@army.mil mailto:nneka.okeke-stubbs.civ@army.mil

Mountain Daylight Time (MDT). Telephone inquiries will not be accepted, receipt of submissions will not be acknowledged, and no feedback will be provided to companies regarding their submissions.