Sources Sought_ Web Development Services (Final).pdf

PERSONNEL READINESS MANAGEMENT AGENCY

4800 MARK CENTER DRIVE, SUITE 06J25-01

ALEXANDRIA, VA 22350-4000

NOTICE TYPE: Sources Sought

CENTER OFFICE: Personnel and Readiness Management Agency (PRMA) / Defense

Civilian Personnel Advisory Service (DCPAS)

REQUIREMENT: Web Sustainment, Content Management, and Cloud Hosting Services

1. The Personnel and Readiness Management Agency (PRMA) is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in, and the resources for, providing services in accordance with the draft Performance Work Statement (PWS). The Government is specifically performing Market Research to see if there are potential vendors who can provide full lifecycle website sustainment, FedRAMP-compliant cloud hosting, Drupal content management, and Section 508 accessibility compliance for enterprise DoD websites (including dcpas.osd.mil and dodciviliancareers.com). This requirement is currently being performed by Eminent IT LLC under contract H9821021C0009.

2. This notice shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. In addition, it does not guarantee that a subsequent solicitation will be issued. Submission of any information in response to this Sources Sought notice is voluntary and will assist in selecting the appropriate solicitation type/method. Costs associated with any submission shall not be reimbursed by the Government. THE GOVERNMENT IS NOT

SEEKING PROPOSALS AND WILL NOT ACCEPT UNSOLICITED PROPOSALS.

3. The proposed NAICS for this effort is 541511, Custom Computer Programming Services (size standard $34.0M). Comments on this NAICS and suggestions for alternative codes must include supporting rationale.

4. Interested parties must be registered in the System for Award Management (SAM).

A business must be a current participant and certified by SBA if responding as an 8(a) firm and HUBZONE small businesses must be certified by SBA by the time of proposal. A Service-Disabled Veteran-Owned Small Business (SDVOSB) must represent to the contracting officer that is it certified as such at the time of offer submission. Women-owned small business (WOSB) and Economically Disadvantaged WOSB (EDWOSB) should indicate if their certification is a self-certification or if they are formally certified by SBA (or will be by time of any proposal).

5. Interested parties are requested to submit an unclassified capability statement, limited to five (5) pages (single-spaced, 12-point font minimum, 1-inch margins;

cover page and table of contents excluded), that includes:

a) Company name, mailing address, e-mail address, telephone numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives. Include Unique Entity Identifier from the System for Award Management (UEI (SAM)), CAGE Code and company structure (Corporation, LLC, partnership, joint venture, etc.).

b) Type of business, including small business socio-economic category if applicable (e.g., Other than Small, 8(a), HUBZone, Non-Profit).

c) Small businesses shall specify if any kind of teaming arrangement will be involved and “other than small” businesses shall address subcontracting opportunities that exist.

d) If applicable, GSA contract number, schedule, Multiple Award IDIQ contract number (e.g., OASIS, NITAAC).

e) Indicate if you are interested as a Prime contractor or subcontractor.

f) Describe any teaming or subcontracting that you may use to fulfill a requirement such as this.

g) Describe your organization's breadth of expertise/competency to respond to the draft PWS. Critical functions to be provided include:

• Serving as Technical Webmaster and providing core Drupal development, maintenance, and security patching for dcpas.osd.mil and dodciviliancareers.com.

• Maintaining and sustaining enterprise websites within an established FedRAMP-approved cloud environment adhering to DoD cybersecurity and Risk Management Framework (RMF) standards.

• Implementing technical foundations and full-service capabilities for new event landing pages, forms, and custom Drupal modules.

• Managing external integrations and APIs (including Google API) to ensure continuous functionality and compliance.

• Executing Section 508 accessibility compliance testing, bi-annual reporting, and digital asset remediation across all managed web properties.

• Providing continuous monitoring, link and widget maintenance, backup/restore procedures, and transition documentation (Book of Knowledge).

h) Industry feedback is requested on the PWS for this requirement. Please list any challenges or potential performance roadblocks related to fulfilling the PWS requirements and any suggestions for improving the PWS language.

Additionally, the Government seeks answers to the following questions concerning this requirement. Please consider providing responses:

• Question 1: What challenges and cost drivers do you foresee in sustaining legacy DoD Drupal websites across a multi-tenant FedRAMP cloud hosting architecture, and what maintenance models yield optimal uptime and cost efficiency?

• Question 2: The Government is assessing combining dedicated Section 508 accessibility audit and remediation support directly within the core Web Sustainment requirement. What technical efficiencies, performance risks, or labor mix considerations does your firm anticipate under this approach?

• Question 3: Given critical contract transition timelines, describe your firm’s capability to execute a complete incoming transition within a 30-to-60-day timeframe, specifically addressing CAC sponsorship, Tier 3 background investigation transfers, and technical code repository handoffs without operational downtime.

i) Provide the following information on two (2) similar projects in an environment of similar scale completed within the last two (2) years in a Department of Defense (DoD) environment for which the responder was a prime or Sub-Contractor:

1. The name and value of each project;

2. The name, address, telephone and email address for point of contact;

3. A description of each project, including challenges and successes; and

4. Your company's role and services provided for each project.

6. All interested and capable contractors are encouraged to respond. Respondents will not be notified of the results of the sources sought evaluation. The results of this sources sought notice will assist the Contracting Officer in determining whether an 8(a), Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Certified HUBZone Small Business, Woman-Owned Small Businesses (WOSB), Small Business set-aside, or full and open competition is an acceptable strategy for this procurement. Responses to this synopsis may be used to aid in establishing realistic, achievable small business participation goals.

7. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought; all costs associated with responding will be solely at the interested party’s expense. All information received in response to this submission that is clearly marked Proprietary will be handled accordingly. Acknowledgement of receipt of responses will not be made and submissions to this Sources Sought will not be returned.

8. The information provided in this Sources Sought is subject to change and is not binding on the Government.

9. The Government requests that all responses be returned by the date listed in SAM.

All responses shall be submitted electronically to the PRMA Acquisition Management Directorate points of contact listed below and in SAM:

• Contract Specialist: Tameka Laws, Acquisition Management Directorate, Office of the Comptroller, Personnel and Readiness Management Agency (PRMA),tameka.j.laws.civ@mail.mil

• Contracting Officer: Matthew C. Poole, CIV, Office of the Comptroller, Personnel and Readiness Management Agency (PRMA)

10. Interested vendors may additionally contact the PRMA Office of Small Business

Programs, Point of Contact: Ms. Natalie Rosa, dodhraosbp@mail.mil.

Attachment:

Draft PWS – Web Development Services mailto:tameka.j.laws.civ@mail.mil mailto:dodhraosbp@mail.mil