Sources-Sought-Technical-Description-Services- (Laundry and Dry Cleaning Service) 1.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

The Mission and Installation Contracting Command – Fort Bliss is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Luandry and Dry Cleaning Serivices. The intention is to procure these services on a competitive basis.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES

(IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN

COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Fort Bliss, Texas 100% 0%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

This is a non-personnel service contract for Laundry and Dry Cleaning services. The mission involves The services are essential to maintaining readiness, hygiene, and property accountability in accordance with Army Reglatory guidance.

The Contractor shall develop a training program addressing both Government required training and Contractor-provided training to ensure Contractor personnel are trained and required skills are maintained to accomplish the requirements of this effort. Additionally, the Contractor will be advised by the COR of mandatory Government sponsored training and shall request, in writing, authorization for additional training to be approved by the KO. The Contractor shall maintain employee training records and provide Technical Exhibit C – Employee Information IAW 2.5.3.1.

REQUIRED CAPABILITIES

The Contractor will demonstrate the capability to operate and manage full-service Laundry and Dry-Cleaning (L&DC) operations in support of Government-authorized customers in accordance with applicable Army regulations and performance standards.

The contractor must have the ability to operate and manage Laundry Distribution and Collection Points, execute pick-up and delivery services, and maintain continuity of operations during holidays or emergency situations, with services resuming on the next business day within the same week.

The contractor must demonstrate experience operating in compliance with AR 710-2 (Secondary Item Policy and Retail Level Management), AR 710-4 (Property Accountability), AR 210-130 (Laundry and Dry-Cleaning Operations), TG MED 314, TRADOC Regulation 350-6, and all applicable Federal, State, Local, Department of Health, and CDC regulations. Vendors must show that they maintain internal compliance controls and quality assurance procedures sufficient to ensure regulatory adherence and performance oversight.

The contractor must demonstrate the capability to maintain a contractor-developed accountability tracking system for linens and Organizational Clothing and Individual Equipment (OCIE) items and operate the Army Post Laundry Program (PLP) system of record. The contractor must have the ability to utilize CAC-enabled systems and ensure proper property accountability, traceability, and safeguarding of all Government-furnished items throughout the laundering process..

The contractor must demonstrate sufficient operational capacity to clean, process, and return all standard linens, OCIE items, ceremonial uniforms, military funeral uniforms, flags, bunting, chaplains’ vestments, and other specialty textile items within five (5) business days. All cleaning must be performed in accordance with manufacturer care label instructions, and all finished items must be clean, serviceable, properly folded, bundled, dry, wrinkle-free, and free of soil or damage. The contractor must have a documented quality control process and agree to re-clean items that fail to meet quality standards at no additional cost to the Government.

The contractor must demonstrate the use of bio-based laundry and dry-cleaning products to the maximum extent practicable without detracting from performance quality and must maintain compliance with environmental and health standards.

Vendors must describe safety procedures, environmental controls, and the handling of specialty or sensitive items to preserve sanitary conditions during processing and transit. Additionally, the contractor must ensure that personnel are properly trained, professionally presented, and compliant with contractor dress code policies aligned with Army values. The contractor must demonstrate the capability to accurately and timely submit all required reports and deliverables in accordance with the contract’s deliverables schedule and maintain performance documentation sufficient to support contract oversight.

The Period of Performance (PoP) will be approximately 24 September 2026 and ending on 23 September 2031 with four year option periods.

SPECIAL REQUIREMENTS:

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures as per the installation SOP. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

ELIGIBILITY

The applicable NAICS code for this requirement is 812320 with a Small Business Size Standard of $8.0M. The Product Service Code is S209. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 4 pm, MST, 2 APRIL 2026. All responses under this Sources Sought Notice must be e-mailed to melissa.e.garciaronquillo.civ@army.mil and tiffany.a.salone.mil@army.mil .

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran- Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The estimated period of performance is sixty (60) months, beginning on 24 September 2026 and ending on 23 September 2031 with four year option periods.

The contract type is anticipated to be Firm-Fixed Priced.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

mailto:melissa.e.garciaronquillo.civ@army.mil mailto:tiffany.a.salone.mil@army.mil

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, SSG Salone, Tiffany and the Contracting Officer, Melissa Garcia Ronquillo, in either Microsoft Word or Portable Document Format (PDF), via email melissa.e.garciaronquillo.civ@army.mil and tiffany.a.salone.mil@army.mil .

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

mailto:melissa.e.garciaronquillo.civ@army.mil