Sources Sought Synopsis - Secure Shredding Services (Ref_ Serv O25-008).pdf

Sources Sought Synopsis for

Secure Shredding Services

Tinker Air Force Base, OK

Ref. # Serv O25-008

28 January 2025

NOTICE:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and resources to provide us with Secure Shredding Services for use by United States Air Force (USAF) personnel. The level of security is unclassified only and documents involved are no higher than Controlled Unclassified Information (CUI).

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a description of the Secure Shredding Services requirement and a Contractor Capability Survey, which allows you to provide your company’s capability. In addition, there are two attachments:

a) Draft Performance Work Statement (PWS)

b) Shred Location and Frequency Table

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements.

Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.). Additionally, please identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this market research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to Roger Farris, who can be reached at 405-406-7067 and roger.farris.1@us.af.mil.

Description of Secure Shredding Services

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements for Secure Shredding Services on/for Tinker Air Force Base (AFB). The intent is for the Government to secure a one-year service contract for these services. Once this contract has expired the Government’s intention is to move these services under the Ability-One Service umbrella. The following descriptions are from the attached Draft PWS and for the location on the attached location and frequency table.

The Contractor shall be responsible for providing us with the following:

a) Lock Boxes – the Contractor shall lease (monthly) to the Government secure lockboxes. The location and quantity of these lock boxes are located in the Shred Location and Frequency Table

b) Shredding Pickup – the Contractor shall provide pickup and shredding services for all Contractor supplied lock boxes. The shredding shall be in compliance with ISOO Notice 2019-03, Destroying mailto:roger.farris.1@us.af.mil

CUI in paper form. Pickup locations and frequencies are located in the Shred Location and Frequency Table.

c) Bulk Shredding Services – upon the request of the Government the Contractor shall provide pickup, transport, and shredding of bulk paper. The shredding shall be in compliance with ISOO Notice 2019-03, Destroying CUI in paper form.

The Contractor’s shredding facility has to be secure and in compliance with ISOO Notice 2019-03. In order to be able to quote at time of solicitation the Contractor’s facilities have to the approved by Tinker AFB/72 Air Base Wing (ABW). This process takes approximately a month, and the facility is required to be within the following counties in Oklahoma: Canadian, Cleveland, Grady, Kingfisher, Lincoln, Logan, McClain, Oklahoma, Payne, Pottawatomie, and Seminole.

CONTRACTOR CAPABILITY SURVEY

Secure Shredding Services

Tinker AFB, OK Ref # Serv O25-008

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

The North American Industry Classification System (NAICS) Code for this 561990. Based on this NAICS Code, please state whether your company is one or more of the following business types:

Small Business Yes No

Woman Owned Small Business Yes No

Small Disadvantaged Business Yes No

8(a) Certified Yes No

HUBZone Certified Yes No

Veteran Owned Small Business Yes No

Service Disabled Veteran Small Business Yes No

Please provide us with a statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Part II. Capability Survey Questions

Please answer the questions and provide the requested information below in a separate document.

A. General Capability Questions

1. Describe briefly the capabilities of your facility and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. What quality assurance processes and test qualification practices does your company employ?

Please provide a description of your quality program (ISO 9001, AS9100, etc.)

4. What is your company’s current maximum production capacity per month? Provide information on any facility reserves you may possess to increase production capacity in the event of an immediate need do to critical operational mission requirements.

5. Are there specific requirements in the documentation that we provide that would currently preclude your product from being a viable solution to our requirement?

6. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

7. Provide an outline of the proposed process, including inspections.

B. Commerciality Questions

1. Are there established catalog or market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

All responses are due by Noon CST on Sunday, March 2nd, 2025.

Please email you responses to roger.farris.1@us.af.mil and OCALC.OBCA.OBRequirements@us.af.mil.

Subject: Serv O25-008 Secure Shredding Services (Attn: R Farris OC-ALC/OBCA) mailto:roger.farris.1@us.af.mil mailto:OCALC.OBCA.OBRequirements@us.af.mil