Sources Sought Synopsis.pdf

SOURCES SOUGHT SYNOPSIS (Not a Notice of Solicitation)

FA465925QZ018

THIS IS NOT A SOLICITATION! This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The United States Air Force, 319 Contracting Squadron (CONS), Grand Forks AFB, ND is seeking capabilities packages of potential sources, including small business (SB), 8(a), HUBZone, and Service-Disabled Veteran-Owned (SDVO) small businesses that can provide the requirements below. Firms that respond shall specify that they have the capability to deliver and meet the specifications of this requirement.

CLIN 0001 – Prefabricated Lithium Battery Storage Shelters IAW attachments.

Recommended Dimensions: 10'H x 16'W x 12'D Capacity: 393 gallons Weight: 17,200 lbs

CLIN 0002 – Prefabricated Lithium Battery Charging Shelters IAW attachments.

Recommended Dimensions: 10'H x 18'W x 12'D Capacity: 816 gallons Weight: 19,000 lbs

CLIN 0003 – Delivery/Shipping. See attached Statement of Work for more information.

NAICS code: 332311 – Prefabricated Metal Building and Component Manufacturing.

The small business size standard for this is 750 employees.

NOTE: If you believe the above NAICS to be incorrect please suggest alternate NAICS for this acquisition.

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Organization Name: ________________________ CAGE Code: ______________________________ Business Type: ____________________________ POC Telephone Number: ____________________ POC Email: _______________________________

Firms responding should indicate their size in relation to this size standard, and indicate socio-economic status (SB, 8(a), SDVO, or HUBZone). Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14.

Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any Government assessments. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business program.

All correspondence sent via email shall contain a subject line that reads " FA465925QZ018, Battery Storage Shelters" If this subject line is not included, the email may not get through email filters at Grand Forks AFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xsls or .xls documents are attached to your email. All other attachments may be deleted. Responses shall be emailed to:

Contract Specialist: SrA Nia Womack Email: nia.womack@us.af.mil

Contracting Officer: TSgt Angelo Mykael P. Cabuang Email: angelomykael.cabuang.1@us.af.mil

RESPONSES ARE DUE NOT LATER THAN 13 March 2025 BY 12:00PM Central Time.

Direct all questions concerning this acquisition to SrA Nia Womack at nia.womack@us.af.mil or TSgt Angelo Mykael Cabuang at angelomykael.cabuang.1@us.af.mil.

Attachments:

1. Lithium Requirements

2. (DRAFT) Statement of Work

3. UFC 3-520-05

Required Specifications

Charging Station:

5 Charging stations are needed

Each charging station needs to be separated with a fire-rated, full height wall.

Each station needs to have a rack that ensures 360-degree air flow of the battery.

Each station must also have their own exhaust.

All spaces shall ventilate a minimum of 6 air changes per hour.

Provide a minimum emergency exhaust rate of 12 air changes per hour (ACH).

Provide a combined emergency exhaust and ventilation system.

Provide barometric dampers in transfer duct to create a negative pressure with respect to adjacent areas (inside the shelter vs outside).

Provide a volatile organic compound (VOC) detector in the exhaust duct immediately before the exhaust fan inlet.

Provide a local control button and alarm in the battery charging room to energize emergency exhaust.

Provide a local pilot light showing exhaust fan run status.

Actuation of the emergency exhaust fan must remove power to the battery chargers.

Extend battery room exhaust duct systems directly to the exterior of the building and follow the shorted route to the point of discharge.

Exhaust discharge opening must be at least 6 feet from exterior walls and roofs, 10 feet from operable openings into buildings, and 10 feet above grade.

Exhaust fan must be ANSI/AMCA 99-16 type A with non-sparking wheel and motor location outside of the air stream.

Provide an ambient temperature of 65 degrees F.

Provide a fire alarm hand pull in the room.

Interlock battery charging circuits with emergency exhaust fan and sprinkler flow switch.

Provide portable or stationary water facilities for rinsing eyes and skin in case of electrolyte spillage located within 20 feet of the battery enclosures.

Shelter must not exceed 18’ wide, 12’ deep and 10’ in height

Attachment 1

Storage Station:

Isolate charging rooms from storage rooms and provide two means of egress with panic hardware.

Storage should be fire-rated conventional construction closets designed specifically for lithium-ion batteries.

Provide a minimum of three fire rated storage enclosures (8 batteries each).

Provide makeup air for each battery storage closet.

Provide each closet with grated storage shelving to allow airflow.

Ventilate all spaces at a minimum of 6 air changes per hour (ACH) at all times.

Provide a minimum emergency exhaust rate of 12 air changes per hour (ACH).

Provide a combined emergency exhaust and ventilation system.

Provide barometric dampers in transfer duct to create a negative pressure with respect to adjacent areas.

Provide a volatile organic compound (VOC) detector in the exhaust duct immediately before the exhaust fan inlet.

Provide a local control button and alarm in the battery charging room to energize emergency exhaust.

Provide a local pilot light showing exhaust fan run status.

Actuation of the emergency exhaust fan must remove power to the battery chargers.

Extend battery room exhaust duct systems directly to the exterior of the building and follow the shorted route to the point of discharge.

Exhaust discharge opening must be at least 6 feet from exterior walls and roofs, 10 feet from operable openings into buildings, and 10 feet above grade, Exhaust fan must be ANSI/AMCA 99-16 type A with non-sparking wheel and motor location outside of the air stream.

Provide an ambient temperature of 65 degrees F.

Provide a fire alarm hand pull in the room.

Provide portable or stationary water facilities for rinsing eyes and skin in case of electrolyte spillage located within 20 feet of the battery enclosures.

Shelter must not exceed 18’ wide, 12’ deep and 10’ in height

Statement of Work

AMXS Battery Charging & Storage Shelters, Grand Forks Air Force Base

Version Date: 26 Feb 25

DRAFT

Atttachment 2

1. Introduction

1.1 Scope

The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, deliver, test, certify a fully operational Lithium Battery Storage & Charging shelters.

2 General Requirements

2.1 Design, Statement of Work, and Schedule

2.1.1 Design: The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to deliver a design layout to the Government. The design shall be first reviewed and approved by the Government before use and reference on-site; the design shall include but not be limited to identifying all reference points of installation of equipment, design pathway, etc. All design components shall be designed and applied in strict accordance with the SOW. All design components shall be provided to the Government prior to award.

2.1.2 Schedule The contractor shall complete delivery within 180 days of contract award.

2.1.3 Lithium Battery Storage and Charging shelters: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, test, and certify a fully operational lithium charging and storage facilities.

2.2 Charging Shelter

2.2.1 Charging Shelter: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and all other items and services necessary to build and deliver the shelter.

2.2.2 Charing Shelter requirements: are defined in UFC 3-520-05 (Lithium-Ion Battery Storage) Chapter 3.

Shelter size must not exceed 18’ wide, 12’ deep and 10’ in height.

2.3 Storage Shelter

2.3.1 Storage Shelter : The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and all other items and services necessary to build, install, test and deliver the shelter.

2.3.2 Requirements to be meet are defined in UFC 3-520-05 (Lithium Ion Battery Storage) Chapter 3. Shelter size must not exceed 18’ wide, 12’ deep and 10’ in height

2.4 System Delivery, Testing, Certification and Acceptance Requirements

2.4.1 System Delivery

System shelters shall be delivered, off loaded north of 660 B street GFAFB, ND 58204. Unloading will require a crane or forklift capable of lifting and placing the shelters on the designated pad. Electrical will be on site, ready for install upon designated deliver date. Delivery date will have to be communicated with 30 days’ notice. This notice will enable customer to get clearance for location access and offloading coordination with flight line management. Delivery/Install will include securing each shelter to the pad.

2.4.2 System Testing

The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support, training and other all items required to conduct testing and acceptance. The contractor shall conduct all testing with assigned personnel who will man the system.

3.1 Training/certification of Charging and Storage Shelters

• Testing: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise, training, manuals and support necessary to conduct training.

3.2 Systems Certification

The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and other all items required to conduct testing, certification and acceptance.

3.3 Government Acceptance

The Government shall conduct final inspection and acceptance at the end of installation. If any deficiencies are found during the inspection, the contractor shall correct as needed at no cost to the Government.

In accordance with FAR 52.212-4, The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered.

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

4.0 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

5.0 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

5.1 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements.

The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks at Shelter Pad location.

While completing work on the 319 Grand Forks AFB, the Contractor shall ensure that;

i. Personnel maintain the cleanliness of work areas and remove any unnecessary materials, tools, equipment, and debris.

ii. Personnel follow all security requirements of Grand Forks AFB and instructions of base security personnel while on and when entering and departing the installation.

iii. Personnel conduct operator training on any newly installed/upgraded equipment with owner/user.

iv. Personnel comply with all local state, and federal regulations. The contractor will follow all manufacturer requirements.

v. Personnel have the most current design specification and SOW. Any work performed by

Contractor as a result of non-current design specification or SOW shall result in the Contractors re-performance of the task at no additional cost to the Government

5.2 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Program Mangers (PM).

5.3 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

5.4 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work near Bldg. 601, Grand Forks AFB.

Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight

(8) hours per day, 40 hours per week. Work shall begin no earlier than 8:00 a.m. and end not later then 4:00 p.m. with a lunch bread designated from 12:00 – 1:00 p.m. (If irregular hours are requested, ex:

weekends, prior coordination will be required with facilities owner/user personnel). Inspections shall be scheduled between the hours of 8:00 a.m. and 4:00 p.m. (If irregular hours are required, coordinate with the Contracting Officer (COR), Monday through Friday, excluding federal holidays (New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas). Federal holidays that occur upon Sunday are observed on the Monday following the holiday.

6 Special Requirements

6.1 Security

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

6.1.1 Restricted/Controlled Areas: Grand Forks AFB has numerous areas containing sensitive resources, which are posted with either “RESTRICTED AREA” or “CONTROLLED AREA” signs. In addition to signs, ropes, and stanchions, red painted lines also define the area’s boundaries. Contractor personnel may not enter these areas unless under escort by authorized personnel. It is the contractor’s responsibility for ensuring their employees are aware of the procedures for access to restricted/controlled areas and ensures these procedures are observed.

6.1.2 Security Clearance Requirements: All personnel doing any work for initial planning, troubleshooting, and testing do not require a security clearance, a escort may be required if a conference room is in secure status.

6.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to the Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government personnel notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

6.3 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods

6.4 Government Furnished Materials and Utilities

The Government will provide power to location. The Government will also provide copper/fiber telephone wiring to the building in which the contractor will be responsible for routing the cooper/fiber pair to the actual panel for use. Anything beyond these items will be provided by the contractor (including any necessary conduit and other resources).

6.5 Equipment/Material and Shipping

All shipped material and equipment shall remain the responsibility of the contractor until final Government acceptance. Unless otherwise agreed to herein all supplies, material and equipment shipped for the purpose of the performance of the resultant contract shall be F.O.B Destination. The contractor shall assume all responsibility for associated cost, coordination, liability, risk and delivery/bill of lading.

7 Deliverables

The contractor shall provide deliverables as described in this SOW to the Contracting Officer for review and approval. Provided herein is the list deliverable items and the specified delivery period for submissio

7.1 Deliverable Schedule

Item # Deliverable Title Required Delivery Period

0001 Design - Submitted with Quote

0002 Bill of Material/Material Schedule

- Submitted with Proposal

0003 As -Built - Submit Prior to Final Government Acceptance and Final Payment submission

0004 O&M Material - Submit Prior to Final Government Acceptance and Final Payment submission

0005 Final Design - Submit Prior to Final Government Acceptance and Final Payment submission

8 Related Documents/ Attachments

The following Documents are related to this project are provided as an attachment of a link for contractor reference.

Item # Document Title

00001 UFC 3-520-05

Battery Shelter Location Drawing