(DRAFT) SOW Battery Shelters.pdf

Statement of Work

AMXS Battery Charging & Storage Shelters, Grand Forks Air Force Base

Version Date: 26 Feb 25

1. Introduction

1.1 Scope

The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, deliver, test, certify a fully operational Lithium Battery Storage & Charging shelters.

2 General Requirements

2.1 Design, Statement of Work, and Schedule

2.1.1 Design: The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to deliver a design layout to the Government. The design shall be first reviewed and approved by the Government before use and reference on-site; the design shall include but not be limited to identifying all reference points of installation of equipment, design pathway, etc. All design components shall be designed and applied in strict accordance with the SOW. All design components shall be provided to the Government prior to award.

2.1.2 Schedule The contractor shall complete delivery within 180 days of contract award.

2.1.3 Lithium Battery Storage and Charging shelters: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, test, and certify a fully operational lithium charging and storage facilities.

2.2 Charging Shelter

2.2.1 Charging Shelter: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and all other items and services necessary to build and deliver the shelter.

2.2.2 Charing Shelter requirements: are defined in UFC 3-520-05 (Lithium-Ion Battery Storage) Chapter 3.

Shelter size must not exceed 18’ wide, 12’ deep and 10’ in height.

2.3 Storage Shelter

2.3.1 Storage Shelter : The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and all other items and services necessary to build, install, test and deliver the shelter.

2.3.2 Requirements to be meet are defined in UFC 3-520-05 (Lithium Ion Battery Storage) Chapter 3. Shelter size must not exceed 18’ wide, 12’ deep and 10’ in height

2.4 System Delivery, Testing, Certification and Acceptance Requirements

2.4.1 System Delivery

System shelters shall be delivered, off loaded north of 660 B street GFAFB, ND 58204. Unloading will require a crane or forklift capable of lifting and placing the shelters on the designated pad. Electrical will be on site, ready for install upon designated deliver date. Delivery date will have to be communicated with 30 days’ notice. This notice will enable customer to get clearance for location access and offloading coordination with flight line management. Delivery/Install will include securing each shelter to the pad.

2.4.2 System Testing

equipment, tools, materials, supervision, technical expert, support, training and other all items required to conduct testing and acceptance. The contractor shall conduct all testing with assigned personnel who will man the system.

3.1 Training/certification of Charging and Storage Shelters

• Testing: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise, training, manuals and support necessary to conduct training.

3.2 Systems Certification

equipment, tools, materials, supervision, technical expert, support and other all items required to conduct testing, certification and acceptance.

3.3 Government Acceptance

The Government shall conduct final inspection and acceptance at the end of installation. If any deficiencies are found during the inspection, the contractor shall correct as needed at no cost to the Government.

In accordance with FAR 52.212-4, The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered.

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

4.0 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

5.0 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

5.1 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements.

The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks at Shelter Pad location.

While completing work on the 319 Grand Forks AFB, the Contractor shall ensure that;

i. Personnel maintain the cleanliness of work areas and remove any unnecessary materials, tools, equipment, and debris.

ii. Personnel follow all security requirements of Grand Forks AFB and instructions of base security personnel while on and when entering and departing the installation.

iii. Personnel conduct operator training on any newly installed/upgraded equipment with owner/user.

iv. Personnel comply with all local state, and federal regulations. The contractor will follow all manufacturer requirements.

v. Personnel have the most current design specification and SOW. Any work performed by

Contractor as a result of non-current design specification or SOW shall result in the Contractors re-performance of the task at no additional cost to the Government

5.2 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Program Mangers (PM).

5.3 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

5.4 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work near Bldg. 601, Grand Forks AFB.

Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight

(8) hours per day, 40 hours per week. Work shall begin no earlier than 8:00 a.m. and end not later then 4:00 p.m. with a lunch bread designated from 12:00 – 1:00 p.m. (If irregular hours are requested, ex:

weekends, prior coordination will be required with facilities owner/user personnel). Inspections shall be scheduled between the hours of 8:00 a.m. and 4:00 p.m. (If irregular hours are required, coordinate with the Contracting Officer (COR), Monday through Friday, excluding federal holidays (New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas). Federal holidays that occur upon Sunday are observed on the Monday following the holiday.

6 Special Requirements

6.1 Security

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

6.1.1 Restricted/Controlled Areas: Grand Forks AFB has numerous areas containing sensitive resources, which are posted with either “RESTRICTED AREA” or “CONTROLLED AREA” signs. In addition to signs, ropes, and stanchions, red painted lines also define the area’s boundaries. Contractor personnel may not enter these areas unless under escort by authorized personnel. It is the contractor’s responsibility for ensuring their employees are aware of the procedures for access to restricted/controlled areas and ensures these procedures are observed.

6.1.2 Security Clearance Requirements: All personnel doing any work for initial planning, troubleshooting, and testing do not require a security clearance, a escort may be required if a conference room is in secure status.

6.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

http://www.osha.gov/dcsp/vpp/index.html

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to the Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government personnel notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

6.3 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods

6.4 Government Furnished Materials and Utilities

The Government will provide power to location. The Government will also provide copper/fiber telephone wiring to the building in which the contractor will be responsible for routing the cooper/fiber pair to the actual panel for use. Anything beyond these items will be provided by the contractor (including any necessary conduit and other resources).

6.5 Equipment/Material and Shipping

All shipped material and equipment shall remain the responsibility of the contractor until final Government acceptance. Unless otherwise agreed to herein all supplies, material and equipment shipped for the purpose of the performance of the resultant contract shall be F.O.B Destination. The contractor shall assume all responsibility for associated cost, coordination, liability, risk and delivery/bill of lading.

7 Deliverables

The contractor shall provide deliverables as described in this SOW to the Contracting Officer for review and approval. Provided herein is the list deliverable items and the specified delivery period for submissio

7.1 Deliverable Schedule

Item # Deliverable Title Required Delivery Period

0001 Design - Submitted with Quote

0002 Bill of Material/Material Schedule

- Submitted with Proposal

0003 As -Built - Submit Prior to Final Government Acceptance and Final Payment submission

0004 O&M Material - Submit Prior to Final Government Acceptance and Final Payment submission

0005 Final Design - Submit Prior to Final Government Acceptance and Final Payment submission

8 Related Documents/ Attachments

The following Documents are related to this project are provided as an attachment of a link for contractor reference.

Item # Document Title

00001 UFC 3-520-05

Battery Shelter Location Drawing

8 Related Documents/ Attachments