Sources Sought_SIK-BPA ORNG Catered Meals_FY25_v3.docx

1. General. This is a SOURCES SOUGHT and is for informational/market research purposes ONLY. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

2. Contract Information. The Oregon National Guard (ORNG) has been tasked to solicit a support agreement through the use of Blanket Purchase Agreements (BPA) for the Oregon Army National Guard for catered meals for National Guard training. Units throughout the state of Oregon have a highly regimented training schedule per each training year and require hot meals daily for Individual Duty Training (IDT) weekends and Annual Trainings (AT) in the State of Oregon. The proposed project will be a competitive, firm-fixed price (FFP) agreement/ contract. Responses to this Sources Sought announcement will be used by the Government to make, if appropriate, a small business set-aside acquisition strategy decision or full and open competition. Multiple BPA’s are anticipated at time of selection and award.

This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of the small business members of the industry, to include: Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Economically Disadvantaged Women-Owned Small Business (EDWOSB) and Service-Disabled Veteran-Owned Small business (SDVOSB) are highly encouraged to respond.

3. Minimum Technically Acceptable Contractor Expertise Criteria:

The Contractor must demonstrate through references, project lists, or reports, they possess experience as it relates to this project. Two (2) projects are allowed to be submitted at maximum.

Note: The Government may consider the relevant past experience and past performance of key individuals and predecessor companies in evaluating the company's past experience and past performance factors.

North American Industrial Classification Code (NAICS): 722310 - Food Service Contractors The size standard: $47 Million Product Service Code: S203, Housekeeping and Food

Project Description. The ORNG has a requirement for commercial catered meals to be prepared and delivered to Soldier’s of ORNG during IDT Drill weekends and yearly AT’s in the state of Oregon.

Catered Meals Description: A catered meal is defined as: “a meal prepared in a commercial establishment for consumption there or delivered to a specific location for consumption or, prepared at the consumption site using caterer’s portable equipment and subsistence supplies.” (Reference AR 30-22). Catered meals are required to be prepared and served by the caterer contracted or subcontracted for the meals. Meals prepared by commercial establishments other than those of the caterer are not acceptable (for example, serving Subway sandwiches, Pizza Hut or chicken roasted from a local grocery store).

Standards and Specifications: All food service personnel will wash their hands regularly while working in the food preparation area. Due to the nationwide, heightened concern of transferrable illnesses, all personnel preparing, handling, and serving food must also adhere to the OSHA and Department of Health hand washing requirement.

https://www.osha.gov/lawsregs/standardinterpretations/1992-04- 09#:~:text=The%20Occupational%20Safety%20and%20Health,that%20employees%20wa sh%20their%20hands

4. Submission Instructions. Responses to this Sources Sought notice must be submitted electronically (via email). The Submission form needs to be completed when responding to the sources sought. Please send your response and attachments to Richard Harvey, Contract Specialist, at richard.a.harvey5.civ@army.mil by 2:00 pm Pacific Standard Time Friday, March 5th, 2025. All successfully submitted responses will receive an acknowledgement by return email.

A contractor’s response to this Sources Sought shall be limited to a Cover Sheet with the information below and five (5) additional pages of information which may help in market research for industry capacity and must include the following information:

(Information requirements below are on the attached response sheet)

a. Contractor’s name, address, point of contact, phone number, e-mail address, and EIN or CAGE code. (NOTE: DUNS & BRADSTREET numbers are no longer valid)

b. Contractor’s small business category and Business Size: Small Business, Small Disadvantaged, 8(a) firm, Historically underutilized Business Zones (HUBZone), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Service-Disabled Veteran-Owned Small business (SDVOSB).

c. Provide a maximum of two examples of projects similar in size, scope and complexity with a brief description of each project, customer name, contract number, and the dollar value. Projects considered similar in scope to this project include a variety of subsistence and cooking requirements out in the field in the training environment and any indoor field feeding exercise.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses a solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

IMPORTANT: All interested parties must be registered in the System for Award Management (SAM) at https://www.sam.gov and remain current for the duration of the contract to be eligible for award of a Government contract.

5. Attachments:

Attachment A - Oregon Strip Map of Armories

Attachment B - Army 14 day Meal Cycle (Example)

Attachment C – Sources Sought Information Sheet