Sources Sought - SAM - FY24 OTS Shredders.pdf

The 42d Contracting Squadron, Maxwell AFB, AL is seeking information from industry to assist in finalizing the acquisition strategy for Holm Center Officer Training School (OTS). OTS receives a large volume of sensitive documents on a consistent basis. These documents may contain personal identifying or Controlled Unclassified Information (CUI). OTS currently has a shredder on site, but due to increased volume and changing regulations regarding the destruction of CUI, it is no longer capable of fulfilling mission needs. Because of this, OTS, requires seven

(7) document destruction systems (i.e., shredder, disintegrator, etc.) for the destruction of unclassified sensitive documents that meet the requirements as outlined in DODI 5200.48/DAFI 16-1403 and are on the list of approved models outlined in NSA/CSS EPL- Paper Shredders. The Government is seeking information from industry to assist in determining what types of products and capabilities are available in the market for this type of requirement outlined in the attached

DRAFT STATEMENT OF REQUIREMENT (SOR).

NOTES OF IMPORTANCE:

1. A solicitation does not exist for this requirement. This is only a sources sought synopsis, so please do not submit quotes. The Government does not intend to award a contract on the basis of this sources sought.

2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.

4. Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

1. GENERAL INFORMATON:

a. Company name, address, point of contact, voice and fax telephone numbers and e-mail address.

b. Type of business, (i.e., small, 8a, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc.). Please provide CAGE Code and UEI Number.

c. Under which NAICS code does your company usually provide the required products or services described in the attached SOR?

d. Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.

2. CAPABILITIES: The Government is seeking qualified, experienced sources interested in meeting the requirements of the attached draft SOR. Please address the following regarding your capabilities in meeting the requirements contained in the attached “draft” SOR:

a. Can your company meet this requirement IAW the draft SOR?

b. Do the products your company offers meet the requirements for document destruction as outlined in DODI 5200.48/DAFI 16-1403 Section 4.5 – “Destruction”, and are the products you company offers listed as approved models for CUI destruction per NSA/CSS EPL- Paper Shredders?

c. The current requested delivery date is 30 September 2024. Can your company provide all required items IAW the SOR by 30 september 2024?

3. RESPONSES: E-mail responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is at 1:00 p.m. Eastern Standard Time on Friday, 25 July 2024.

1Lt Nathan Kercher (Contract Specialist) @ nathan.kercher.1@us.af.mil (334) 953-3907 and SrA Trevor Wilson (Contracting Officer) @ trevor.wilson.8@us.af.mil (334) 953-6776.

Attachments:

Attachment 1 – Statement of Requirement (SOR) Attachment 2 - NSA/CSS EPL- Paper Shredders