Sources Sought RFI - DOS Locksmith Services - Final - Updated.pdf

Sources Sought/Request for Information

Locksmith Services

This is a Request for Information/Sources Sought announcement ONLY. The Department of State’s Bureau of Administration, Domestic Operations & Emergency Services Office of

General Services Management (A/DOES/GSM) is issuing this Sources Sought as a means of conducting market research to determine interest and capability of potential sources

/interested parties for locksmith services, as well as requesting responses from industry to requirements-related questions.

THERE IS NO POSTED SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

The Department of State (DOS) is requesting responses from interested commercial sources. In addition to responses to the questions listed in Section B below, potential sources should demonstrate that they have current relevant qualifications, personnel, security approvals and capabilities to provide for the installation, maintenance and repair of all locks and associated hardware for doors, vaults, safes, locking file cabinets, other security containers, and secure spaces under the jurisdiction of the Department of State within the US states and territories. Please see Section 3 below for more location information for this potential requirement.

A. Additional information regarding potential requirement

The General Services Management Office at the Harry S. Truman (Main State) Building, Washington, DC s seeking potential sources to provide maintenance, installation and repair services and all associated hardware for doors, vaults, locking file cabinets, secure spaces and GSA approved containers and locks comparable to Kaba, Medeco, Mortise, Mosler and

Unican Locks.

1. Services. The Contractor will be responsible for providing all labor, personnel, supervision, management, preparation, travel, equipment, tools, materials/supplies, and transportation necessary to complete assigned work. Work shall include but not be limited to the following: installing, repairing and replacing lock sets, hinges and closers for doors, keys, key-operated locks, latches and latch plates, dial and push-button combination locks, cipher locks, bar-lock mechanisms, safe combination resets, “panic” hardware, and video-intercom systems.

2. Materials. The contractor will need to stock or have a supplier with an immediate inventory available include items like a stock of padlocks, electro-magnetic locks, electro-mechanical locks, exit devices, power supplies, remote releases, local alarm enunciators, intercom systems (including remote lock releases), access control keypads, emergency lockdown systems, ancillary and repair parts that meet GSA security lock standards and

Diplomatic Security standards and requirements, depending on the specifics of the order.

3. Locations. The Contractor will be responsible for locksmith services at DOS locations within the National Capital Region (NCR) as well as both CONUS and OCONUS locations (including Hawaii and Puerto Rico) outside of the NCR. Specifically, the requirement will support 48 locations within the NCR and 37 locations across the US and

Puerto Rico.

Locations outside of the NCR include buildings in: Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Illinois, Kentucky, Louisiana, Massachusetts, Michigan, Minnesota, New Hampshire, New York, Pennsylvania, South Carolina, Texas, Vermont, Washington, Southern Virigina, as well as Hawaii and Puerto Rico. However, a significant portion of the work is in the NCR with occasional service calls to locations outside of the NCR.

The anticipated solicitation will be issued under North American Industry Classification

Systems (NAICS) Code 561622 - Locksmiths. The average number of work orders is 760 per year, 580 within the NCR and 180 other than the NCR (subject to change). Service calls are anticipated to require a projected delivery window varying for each anticipated work/delivery order being from 2hours to 4-business days; determined by the location of the work and difficulty of the assignment. The contract term is anticipated to be a base period of twelve (12) months, with four (4) one -year option periods. The recurring work base year requirement will be the overall minimum guarantee. The anticipated award period for this requirement is one-year base period and four one-year option periods, with the contract type to be determined. Your company’s responses to this notice will help our team in determining the best path forward.

This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary, and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. There is no guarantee that a solicitation associated with this potential requirement will be published.

B. Response Requirements

Please provide a response to this notice that addresses the questions listed below (both sections 1 and 2).

1. Company information and capability statement:

a. Company name, UEI

b. Is your company a SBA-certified small business? Does your company have socioeconomic categories (i.e. 8(a), women-owned, VOSB)?

c. Is your company registered in SAM?

d. Does your company have a GSA Schedule? Which NAICS/SINs?

e. Current relevant qualifications, including: personnel, security approvals and capabilities to provide for the installation, maintenance and repair of all locks and associated hardware for doors, vaults, safes, locking file cabinets, other security containers, and secure spaces under the jurisdiction of the Department of State within the US states and territories.

f. How many years of experience does your company possess with Locksmith

Services?

2. Request for requirement-related information from industry:

a. Is your business categorized as a small business under the anticipated NAICS code of 561622 – Locksmiths?

b. Are you able to provide this product off a GSA schedule? Identify barriers, if any. Which NAICS/SIN is the best fit?

c. Is your business capable of supporting 24x7 on-call rapid response support to assist in emergency lockouts, fault lock mechanisms or operational necessity?

d. Is your business above to respond to emergency calls within 2-3 hours inside the Washington DC beltway area?

e. Is your business capable to travel to service Department of State domestic locations with two (2) days’ notice?

f. Does your company have a facility-level security clearance? If so, what level?

g. Are your technicians in possession of a security clearance? If so, what maximum level of clearance do your technicians possess?

h. Are you GSA Approved/Licensed to work upon the requested GSA Security containers? Are you able to provide GSA Approved/Licensed security technicians?

o FED STD-809B with X-10 factory authorized high security electronic locks.

o Mosler secure locking handles.

o S&G “Brute” 8467 with Medeco key bypass o Simplex Unican 1020 or 1021 series pushbutton lock

i. Would your company be able to provide locksmith services at all locations listed in Location section? If not, what locations would they be able to service?

j. Would a FAR 8 Blanket Purchase Agreement be a contracting method that you would expect to see for this requirement? If not, what would you expect to see?

k. Would your company be interested in providing a quote for this requirement?

How many days would you need to draft a quote?

3. Provide additional questions or comments regarding this potential requirement.

Responses to the questions provided herein must be submitted in electronic form (Microsoft

Word or Adobe PDF format) and must be submitted via email. Please include the response as an attachment to an email addressed to: Sarah Duncan (DuncanS1@state.gov), Richard Sanders

(sandersri@state.gov), and Sara Wynes (wyness@state.gov). Responses are limited to 7 pages in length, 10MB in size and should only include the information requested in the above questionnaire.

The due date for responses is 5:00 PM EST, 31 January 2024. Please identify in the subject line of your response: “DOS LOCKSMITH SOURCES SOUGHT”.

Do not submit brochures or other corporate marketing information. Such submissions will not be considered as a response and may not be reviewed.

This notice is solely for informational and planning purposes only and is not a solicitation or

Request for Quote. The Government will use the sources sought responses along with other market research to make various determinations regarding procurement of these locksmith services.

NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH

PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY

FOLLOW-UP INFORMATION REQUESTS. IN ORDER TO PROTECT THE

PROCUREMENT INTEGRITY OF ANY FUTURE PROCUREMENT, IF ANY, THAT MAY

ARISE FROM THIS ANNOUNCEMENT, INFORMATION REGARDING THE

TECHNICAL POINT OF CONTACT WILL NOT BE GIVEN AND NO APPOINTMENTS

FOR PRESENTATIONS WILL BE MADE.

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