Sources_Sought_Record Declass 632673915 FINAL.docx

SOURCES SOUGHT NOTICE

632673915

The Defense Information Systems Agency (DISA) is seeking sources for Defense Information Systems Agency (DISA) Records Management/Declassification.

CONTRACTING OFFICE ADDRESS: DISA/DITCO-NCR

INTRODUCTION:

This is a SOURCES SOUGHT NOTICE to determine the availability and technical capability of certified 8(a) participants to provide the required products and/or services.

DISA is seeking information from potential sources for: the agency's records management and declassification programs. The focus for the records management program shall be to assist the Agency Records Officer with the planning, controlling, directing, organizing, training, promoting, and activities involved in records creation, maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the agency. The focus for the declassification program shall be through automatic declassification re-views and referrals. Please see the attached current requirement draft Performance Work Statement (PWS) for details regarding required services.

The anticipated Period of Performance is 10 Sep 2026 to 9 Sep 2031.

The anticipated Place of Performance is DISA Headquarters 6910 Cooper Avenue Ft. Meade, MD 20755 and National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740.

DISCLAIMER:

THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS NOTICE. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS NOTICE. ANY INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: 47QTCB22D0266 / HC104723F0036 Contract Vehicle: 8(a) STARS III Incumbent and their size: Axiom Consultants, Inc. / 8(a) Small Business Method of previous acquisition: 8(a) Direct Award Period of performance: September 13, 2023 - September 12, 2026

Contract Number: GS-35-198AA / HC104718F0065 Contract Vehicle: General Services Administration (GSA) Multiple Award Schedule

(MAS)

Incumbent and their size: Solutions Guidance Corporation, LLC. / 8(a) Small Business Method of previous acquisition: 8(a) Direct Award Period of performance: 24 September 2018 to 23 September 2023

Contract Number: GS-10F-0384Y / HC1047-14-F-0119 Contract Vehicle: GSA MAS Incumbent and their size: MORI Associates, Inc. / Woman-Owned Small Business Method of previous acquisition: Small Business set aside Period of performance: 18 September 2014 to 17 September 2017

REQUIRED CAPABILITIES:

1) Describe your company's experience in providing declassification review services for Federal agencies, specifically in accordance with Executive Order 13526, issued by President Obama on December 29, 2009, which prescribes a uniform system for classifying, safeguarding, and declassifying national security information. It aims to minimize the volume of classified material, limit classification duration, and facilitate public access through mandatory declassification reviews. Please include the volume of records reviewed annually and your quality and accuracy rates.

2) This contract requires personnel with Top Secret/Sensitive Compartmented Information (TS/SCI) clearances and specialized training (e.g., Historical Records Restricted Data Reviewers (HRRDR)). Describe your methodology for recruiting, retaining, and ensuring the continuous eligibility of personnel with these high-level clearances and specific certifications?

3) The PWS requires a minimum review of 20,000 records annually with 95% accuracy. Please describe your proposed quality control and review methodology to meet or exceed these performance standards.

4) Describe your experience with the interagency declassification referral process, particularly within the National Archives and Records Administration (NARA) Interagency Referral Center (IRC) and with Restricted Data (RD) and Formerly Restricted Data (FRD).

5) Provide examples of your experience supporting Federal Records and Information Management (RIM) programs. This should include developing declassification guides, modernizing records disposition schedules, and conducting RIM program assessments.

6) In line with OMB/NARA M-19-21, (Transition to Electronic Records) describe your experience assisting a federal agency's transition to a fully electronic records environment. Include your approach to scanning, metadata tagging, and managing records in systems like SharePoint Online.

7) The PWS requires the development of an Event Chain Method (ECM) Project Management Plan. Describe your approach to program management, including how you would manage communications, change, and risk for this contract.

SPECIAL REQUIREMENTS:

Personnel supporting the Records Management/Declassification requirement must have an active Top Secret (TS)/Sensitive Compartmented Information (SCI) for some personnel.

Contractors supporting the Records Management/Declassification requirement must have an interim or final TS Facility Clearance.

Please provide your current Facility Clearance level.

SOURCES SOUGHT:

The North American Industry Classification System Code (NAICS) for this requirement is 518210 for Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services, with the corresponding size standard of $40,000,000.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company’s ability to perform in accordance with FAR clause 52.219-14, Limitations on Subcontracting.

To assist DISA in determining the level of participation by small business in any subsequent procurement that may result from this Sources Sought Notice, provide information regarding any plans to use joint ventures (JVs) or partnering. Please outline the company's areas of expertise and those of any proposed JV/partner who combined can meet the specific requirements contained in this notice.

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Small Business Socio-economic status (if small);

4) CAGE Code;

5) Prime contract vehicles; to include ENCORE III, SETI, NIH CIO-SP4, NASA SEWP V, General Service Administration (GSA): OASIS, ALLIANT II, VETS II, STARS III, MAS (including applicable SIN(s), groups or pools), or any other Government Agency contract vehicle that allows for decentralized ordering. (This information is for market research only and businesses with a valid cage that lack prime contract vehicles are still encouraged to respond to this notice.)

Businesses who wish to respond must send a response via email NLT 2:00 PM Eastern Daylight Time (EDT) on February 16, 2026 to Kathleen Aguila at Kathleen.m.aguila.civ@mail.mil and Tina Wills at tina.l.wills.civ@mail.mil. Interested businesses should submit a brief capabilities statement package addressing the specific questions above (no more than five (5) pages) demonstrating the ability to perform the services listed under Required Capabilities and Security Requirements.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. All submissions become Government property and will not be returned. All government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as pursuant to 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

For information on DISA’s requirements, you can find current information on our home page: www.disa.mil – that includes current forecast and the current acquisition strategies. If there is no information regarding the requirement you may be inquiring about, then there is no additional publicly available information. Please continue to review www.disa.mil.

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