PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR. See Points of Contact in Contract Administration Data

b. Alternate COR. See Points of Contact in Contract Administration Data

2. Contract or Task Order Title. Defense Information Systems Agency (DISA) Records Management/Declassification

3. Background. The Enterprise Integration and Innovation Center (EIC) Office of the Chief Information Officer (IO) Policy, Privacy, and Records Branch (IO2) has a continuing requirement to provide records declassification as part of the DISA Records Management program. IO2 is responsible for ensuring agency records, including declassification requirements, are managed in accordance with Federal regulations.

Declassification of records are governed under §3.3 of Executive Order (EO) 12392 – Further Amendment to Executive Order 12958, as Amended, Classified National Security Information, 25 March 2003, hereafter cited as EO13526, as amended, the Executive Order, or the Order. The Order provides a uniform system for classifying, safeguarding, and declassifying national security information. It also provides directives for the mandatory declassification of Executive Branch non-exempt documents that are twenty-five years old or older. A document can only be exempted from mandatory declassification if the information falls within at least one of the nine exemption categories and has been reviewed since April 17, 1995. The nine exemption categories are:

3.1. 25XI: reveal the identity of a confidential human source, or a human intelligence source, or reveal information about the application of an intelligence source or method

3.2. 25X2: reveal information that would assist in the development or use of weapons of mass destruction

3.3. 25X3: reveal information that would impair US Cryptologic systems or activities

3.4. 25X4: reveal information that would impair the application of state-of-the-art technology within a US weapon system

3.5. 25X5: reveal actual US military war plans that remain in effect

3.6. 25X6: reveal information, including foreign government information that would seriously and demonstrably impair relations between the United States and a foreign government, or seriously and demonstrably undermine ongoing diplomatic activities of the United States

3.7. 25X7: reveal information that would clearly and demonstrably impair the current ability of United States Government officials to protect the President, Vice President, and other protectees for whom protection services, in the interest of the national security, are authorized

3.8. 25X8: reveal information that would seriously and demonstrably impair current national security emergency preparedness plans or reveals current vulnerabilities of systems, installations, infrastructures, or projects relating to the national security

3.9. 25X9: violate a statute, treaty, or international agreement

4. Objectives:

The objective is to improve the agency's records management and declassification programs. The focus for the records management program shall be to assist the Agency Records Officer with the planning, controlling, directing, organizing, training, promoting, and activities involved in records creation, maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the agency. The focus for the declassification program shall be through automatic declassification re-views and referrals.

The declassification work under this contract requires qualified individuals who are trained in recognizing restricted information, able to maintain a Top-Secret clearance with Critical Nuclear Weapons Design Information (CNWDI), and have passed necessary Department of Energy, Historical Records Restricted Data Reviewers (HRRDR) course.

5. Scope. The nature of the work conducted under the task order will consist of the following:

5.1. Conducting the Agency Automatic Declassification reviews and referrals

5.2. Assisting with the Agency Records Management Program

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 20% of the Contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1 - National Archives and Records Administration (NARA) a Sensitive Compartmented Information facility support.

The following subtasks will be performed at secured facilities; the current location includes Archives II located in College Park, MD, within NARA’s Interagency Referral Center (IRC). The Contractor shall identify and ensure that all “permanent” records are transferred to the custody of the NARA. The Contractor shall respond to all referrals to the Defense Information Systems Agency in compliance with Executive Order 13526, section 3.3(d). The Contractor shall respond to referrals within 60 days. The Contractor shall conduct a page-by-page review of all Defense Information Systems Agency records and equities. The Contractor shall refer all records containing information that originated with other agencies, or the disclosure of which would affect the interest or activities of another agency, to that agency for review. The Contractor shall receive the documents to be reviewed from NARA personnel and will be required to make the referrals for declassification for Restricted Data (RD) and Formerly Restricted Data (FRD) within and between the DoD components. The Contractor shall meet a minimum annual average of record reviews of 20,000 records and a maximum of 40,000, based on NARA's personnel monthly reporting of record handling, and have a 95 percent accuracy rate with zero security infractions. The efforts will be governed by the same criteria that govern access to other classified information, which are contained in DoD 5200.1-R and DoD 5220.22R.

The Contractor shall, at times, be required to perform duties in cold temperatures and may need to be able to lift up to 50 pounds and ensure that the integrity of the contents of each archival box remains intact. The Contractor shall be tasked to work as part of a team consisting of NARA personnel and other Contractors conducting analysis duties for different agencies. The Contractor shall refer all records containing information that originated with other agencies, or the disclosure of which would affect the interest or activities of the agency, to that agency for review. The Contractor shall identify, locate, retrieve, and properly label records after review.

Deliverables: Weekly status updates containing number of records reviewed by pages, monthly referral reports, number of referrals for automatic declassification, the number of pages/documents declassified, and the number of pages/documents referred to other agencies. Additionally, another deliverable is to update Document Declassification Support System (DDSS) at least weekly. Weekly research results and obtained documents for the development of the DISA Declassification Guide.

Report

Report

PDF, Word, or Excel

Monthly

Day in the Month

DDSS

System provided

Weekly

Weekly

on Friday

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Agency Records Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.2 Task 2. DISA in Fort Meade, Maryland

The following subtasks will be performed at secure facilities at DISA in Fort Meade, MD. The Contractor shall work with the DISA Records Officer to ensure the transfer of eligible records to a records center, the prompt disposal of temporary records when their retention periods expire, and the timely transfer of permanent records to NARA.

The Contractor shall cooperate with the DISA Records Officer in periodic evaluations of the office’s records. The Contractor shall represent the organization’s interest through active participation in Records Management meetings. The Contractor shall provide research and documentation to assist in the development of the DISA Declassification Guide. The Contractor shall provide research and documentation to assist in the review and modernization of the DISA Records Disposition Schedule (RDS). The contractor shall provide support in the setup, monitoring, and maintenance of the records management repositories and libraries within SharePoint online (SPO) sites.

The Contractor shall assist with scanning and labeling paper records into electronic format for disposition to NARA. The Contractor shall keep the respective organization within DISA apprised on new developments regarding records management initiatives. The Contractor shall monitor and respond to inquiries in the records management mailbox. The Contractor shall create records management standard operating procedures (SOPs), agency tip sheets, and assist in updating and maintaining the records management agency manual.

The Contractor shall develop, implement, and validate the records management program and its practices and procedures. To achieve this is to manage DISA information content throughout its life-cycle – from creation to disposal of temporary content and archiving/transferring permanent content to the National Archives IAW 44 U.S.C. Chapter 31 and 33, 36 CFR Parts 1220-1239, 41 CFR Part 102-193, OMB/NARA M-19-21 Directive Transition to Electronic Records, and DoDI 5015.02 DoD Records Management Program. The Contractor shall provide administrative and programmatic support to the Government in the execution of this task. This task shall be primarily performed on Government sites with frequent support at various Government and Contractor office locations in the National Capital Region. The Contractor shall support the integration of identified best practices into processes and procedures and cultivate compliance through the creation and formalization of governances.

Records Management Support Services: The Contractor shall support the Records and Information Management (RIM) Program in the development and conducting of training to leadership, managers, and personnel. The Contractor shall develop an Event Chain Method (ECM) Project Management Plan with supporting sections for Communications, Change Management, Risk Assessment, Training, and Business Process Improvement. The Contractor shall research industry trends and best business practices in RIM and develop strategies and identify tools to support program implementation and improvement. The Contractor shall support the reduction of DISA records holdings through the identification of records that have met their disposition date and facilitation of the disposition process; including retirement to Washington National Records Center (WNRC); transfer to NARA; or deletion/destruction. The Contractor shall prepare and deliver briefings and training, organize and attend meetings, take meeting minutes, provide reports, track actions, and provide program assessments. Briefings and training are provided to users, managers, action officers, and senior leadership. In direct support of DISA, the Contractor shall provide processing of SF-135’s in NARA’s Archives and Records Centers Information System (ARCIS) and complete forms for the scheduling and disposal of records within the Electronic Records Archive (ERA). Create and maintain a reporting/tracking tool for collections in ARCIS. The Contractor shall assist in developing and on-boarding and off-boarding process for all personnel. The Contractor shall provide direct client support in the maintenance and administration of DISA office records filing and editing/proofing of DISA-generated documents. The Contractor shall support the scheduling, facilitating, and proctoring of DISA-provided trainings. The Contractor must support the development and implementation of governances – plans, policies, directives, instructions, and operating procedures.

The Contractor shall ensure the Agency is compliant with RIM governances - Federal laws and directives. Focus on maintaining compliance to National Archives IAW 44 U.S.C. Chapter 31 and 33, 36 CFR Parts 1220-1239, 41 CFR Part 102-193, OMB/NARA M-23-07 Directive Transition to Electronic Records, DoDI 5015.02 DoD Records Management Program and DISA/JFHQ-DODIN – Policy Letter 2018-7.

The Contractor shall assist with the following program elements to ensure compliance.

1. Records Series Inventory and File Plans:

i. Conform to the minimum requirements outlined in DISA – Policy Letter 2018-7.

ii. Account for both hardcopy and electronic records.

iii. Assist records liaisons and other staff with inquiries and proper documentation of inventories and file plans.

2. Disposition:

i. Maintain a program for the appropriate care and transfer of permanent records.

ii. Destruction of temporary records per DISA - RDS and the General Records Schedule (GRS).

3. Continuity of Operations (COOP):

i. Proper identification and structure of mission essential documents, records, and information needed for continuity of operations.

4. Security:

i. Separate classified information- from unclassified information and file separately

ii. Ensure proper access controls to records containing PII (hardcopy and electronic)

5. Electronic Information Systems (EIS):

i. Ensure RIM management functionality is incorporated into all electronic information systems

ii. Monitor the EIS inventory to ensure compliance with DISA Policy.

Deliverables: Weekly research results and obtained documents for the development of the DISA Records Disposition Schedule. Monthly results report of quality control reviews, compliance audits, risk assessments and surveys conducted on Records and Information Management programs.

Three (3) business days after meeting

Contractor Determined Format

Last business day of each month: if day falls on a holiday, submit on the first business day following the holiday

6.2

Last day of each quarter

6.2

Initially within six months and annually or upon any major change thereafter

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Agency Records Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

7. Performance Standards.

Minimum Acceptable: Work performed to meet 95% of requirements accurate/error free and delivered on time with only one minor security incident.

Any required revisions are:

•Resolved within 24 hours •Accepted by KO/COR Random Sampling

Measurement Interval The Measurement Interval is monthly.

Measurement Period The Measurement Period begins at 00:01 on the first day of the month and ends at 24:0 0 on the last day of the month.

Timing of Measurement Measurements are taken within ten (10) days of the end of the Measurement Period.

Reporting Frequency:

Reporting to commence upon Contract Award and continue throughout the Period of Performance.

A rollup of assessment of the Surveillance Inspection Results will aid in the development of an overall rating for this objective.

Potential Overall Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Minimum Acceptable: No more than 4 complaints per month and delivered on time.

Any required revisions are:

•Resolved within 1 week •Accepted by KO/COR Random Sampling

Measurement Interval The Measurement Interval is monthly.

Measurement Period The Measurement Period begins at 00:01 on the first day of the month and ends at 24:00 on the last day of the month.

Timing of Measurement Measurements are taken within ten (10) days of the end of the Measurement Period.

Reporting Frequency:

Reporting to commence upon Contract Award and continue throughout the Period of Performance A rollup of assessment of the Surveillance Inspection Results will aid in the development of an overall rating for this objective.

Potential Overall Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

8. Incentives. The Government will positively and / or negatively review the Contractor's performance based on the success or failure in meeting quality assurance surveillance plan (QASP) objectives. It is in the best interest of the Contractor to earn favorable Government reviews to support continuation of similar work, and to support project start dates with other Government agencies seeking DISA's input on the Contractor's past performance and the Contractor Performance Assessment Reporting System (CPARS). Failure to meet the acceptable quality levels shall result in an unsatisfactory past performance report by the Government.

9. Place of Performance.

Mission Location: DISA Headquarters located at Fort Meade, MD

Place of Performance:

“*Classified or unclassified work may be performed at the Government locations:

Task 6.1 will be performed at secure Government facilities within the National Archives and Records Administration (NARA), 8601 Adelphi Road, College Park, MD 20740-6001, a Sensitive Compartmented Information facility. The current location includes Archives II located in College Park, MD, within NARA’s Interagency Referral Center (IRC). This workspace will be within classified secure document storage areas or in work areas approved for classified open shelf storage. Access to workstations but with unclassified computer network access for email and administrative use (timecards, work reports, etc.), and telephones (local calls only), will be available in the working space.

Task 6.2 Records Liaison/Records Management duties will be performed at DISA Headquarters, 6910 Cooper Avenue, Fort Meade, MD 20755. The Contractor will not have assigned seats, but hot seats are available within the IO2 spaces. The Records Manager at times may be required to occasionally perform work at National Archives and Records Administration (NARA) secure facilities. The current location includes Archives II located in College Park, MD, within NARA’s Interagency Referral Center (IRC).

Alternative work sites allow for regular telework or remote work flexibilities. Regardless of where work is performed, the Contractor shall ensure that work is completed effectively and that mission needs and requirements are met, without degradation of services. Also, the Contractor may be required to account for the physical location of their personnel should this information be requested by the COR. The Contractor shall propose on-site rates for all work performed at an alternative work site.

Alternate Place of Performance (Contingency Only) Contractor employees may be required to work at home, another approved activity within the local travel area or at the Contractor's facility in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, etc.). Any Government Furnished Equipment (GFE) such as laptops or phones provided to Contractor personnel shall be returned at the termination of the engagement or at another time mutually agreeable to both parties.

Contracting Officer Representative (COR) approval is required. The Contractor shall prepare all deliverables and other contract documentation utilizing Contractor resources. To the extent possible, the Contractor shall use their best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc.; the Contracting Officer or the Contractor may request an equitable adjustment.

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS or OCONUS may be required to support the requirements of this PWS.

10. Period of Performance. The Period of Performance (PoP) is 1 Base Year and 2 Option Years (OY).

11. Duty Hours. The Contractor shall provide support Monday through Friday during the hours of 0700-1730. All Contractor tours of duty will be eight (8) working hours per person with the addition of either a 30 to 60- minute lunch period. When a task is supported by more than one Contractor FTE, staggered start times for tours of duty will be coordinated to provide coverage for each task Monday through Friday during the hours of 0700-1730.

If support is needed outside of normal hours, the Contractor shall adjust individuals scheduled 40-hour tours of duty. The Government may require the Contractor to work longer hours on a given day and/or on weekends, depending on operational contingencies. These instances will be scheduled in advance, if possible. The workweek will not exceed 40 hours. No overtime will be paid.

12. Security Requirements This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.

References:

a. DISA End User Access Agreement, 11 February 2021

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoD Manual 5200.01, Vol 1-3 Information Security Program, 24 February 2012

i. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020

k. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM”, 24 February 2021

l. DoD Manual 5105.21 Sensitive Compartmented Information Administrative Security Manual: Administration of Information and Information Systems Security

12.1 Facility Security Clearance. The work to be performed under this contract/order is up to the Top-Secret level and will require Sensitive Compartmented Information (SCI) access eligibility for some personnel. Therefore, the company must have an interim or final Top Secret Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch.

12.2 Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the interim or final security clearance eligibility delineated in the table below when performance starts.

YLAN/JWICS, SIPRNet, SCI, CNWDI, RD, FRD TOP SECRET, TOP SECRET SCI, YLAN/JWICS, CNWDI, RD, FRD, SIPRNet, and SCI accesses are required to support: Access required.to review/declassify documents on YLAN/JWICS, SIPRNet networks, up to and including SCI, to ensure that all “permanent” records are transferred to the custody of the NARA.

TOP SECRET SCI , The declassification work under this contract requires qualified individuals who are trained in recognizing restricted information, able to maintain a Top-Secret clearance with Critical Nuclear Weapons Design Information (CNWDI), Restricted Data (RD), Formerly Restricted Data (FRD) and have passed necessary Department of Energy, Historical Records Restricted Data Reviewers (HRRDR) course.

YLAN/JWICS, SIPRNet, SCI, CNWDI, RD, FRD TOP SECRET, TOP SECRET SCI, YLAN/JWICS, SIPRNet, and SCI accesses are required to support: Access required to review/declassify documents on YLAN/JWICS, SIPRNet networks, up to and including SCI, to ensure the transfer of eligible records to a records center, the prompt disposal of temporary records when their retention periods expire, and the timely transfer of permanent records to NARA.

TOP SECRET SCI, The declassification work under this contract requires qualified individuals who are trained in recognizing restricted information, able to maintain a Top-Secret clearance with Critical Nuclear Weapons Design Information (CNWDI), Restricted Data (RD), Formerly Restricted Data (FRD) and have passed necessary Department of Energy, Historical Records Restricted Data Reviewers (HRRDR) course.

SIPRNet Secret and SIPRNet accesses are required to support: Access required to review/declassify documents, on SIPRNet, up to and including Secret, to ensure the transfer of eligible records to a records center, the prompt disposal of temporary records when their retention periods expire, and the timely transfer of permanent records to NARA.

12.2.1 Individuals supporting PWS Tasks / Subtasks that require(s) [an interim or a final Top Secret] security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Department of Defense Consolidated Adjudication Facility or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

All SCI work under this contract/order will be monitored by COR/ACOR.

*The COR/ACOR must be indoctrinated into SCI to monitor the work.”

12.3 Investigation Requirements. All personnel requiring Top Secret and SCI access under this contract/order shall undergo a favorably adjudicated Tier 5 (T5) investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. The T5 will be maintained current within 6-years and requests for Tier 5 reinvestigation (T5R formerly known as Single Scope Background Period Reinvestigation (SBPR) or Phased Periodic Reinvestigation (PPR)) will be initiated prior to the 6-year anniversary date of the previous Tier 5. Enrollment into Continuous Evaluation for Deferred Investigation, reflected in DISS, would meet the requirement for a current PR.

12.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3 (T3) Investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries as a minimum investigation. The Tier 3 Investigation will be maintained current within 10-years and requests for Secret Periodic Reinvestigations will be initiated by submitting a Tier 3R investigation prior to the 10-year anniversary date of the previous Tier 3 Investigation. Enrollment into Continuous Evaluation for Deferred Investigation, reflected in DISS, would meet the requirement for a current PR.

12.3.2 The Contractor is required to have personnel cleared with an interim or final Top Secret or Secret (as specified in the table located in section 12.2) at contract start date. If Contractor personnel are replaced during performance of the contract, replacement personnel should also have interim or final clearance Top Secret or Secret (as specified in the table located in section 12.2).

12.4 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the Defense Information System for Security (DISS) to SMO DKABAA10DKAWMD-DISA RME-129. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section. Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the Contracting Officer Representative (COR) or Alternate COR specified in PWS Section 1.0.

If DISS is not available, the VAL must contain the following information on company letterhead

· Company name, address, telephone number, facility security clearance

· CAGE CODE

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit

· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date, adjudication date & agency)

· Name of COR/Alt COR

· Dates or period the VAL is to be valid

12.5 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

Name: Maria D. King Phone Number: 223-220-4231 or 223-220-4300 E-mail: Maria.d.king4.civ@mail.mil or DISA EIIC/RME/Chambersburg BLDG 1 Security Team: disa.letterkenny.eiic.list.security-mgmt-team@mail.mil

12.6 Information Security and other miscellaneous requirements.

12.6.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

12.6.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel.

Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor shall not be able to provide service on this contract/order.

12.6.3 Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

12.6.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

12.6.5 DISA retains the right to revoke contractor personnel access to DISA facilities who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government. The authority for the contractor personnel to regain access must be granted by DISA Chief of Security.

12.6.6 Contractor personnel will generate or handle documents that contain For Official Use Only (FOUO) and/or Controlled Unclassified Information (CUI) information at the Contractor and Government facility. Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government facility. Contractor personnel will have access to, generate, and handle classified material up to TOP SECRET SCI only at the Government location(s) listed in the place of performance section of this document. All Contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 3, DoD Information Security Program: Protection of Classified Information; DoDI 5200.48, Controlled Unclassified Information (CUI); and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The Contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The Contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

12.6.7 The Contractor shall afford the Government access to the Contractor’s facilities, installations, operations, documentation, databases, and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability, and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

13. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI).

A. GFP will be provided for this contract as indicated in the GFP attachment included at solicitation, distributed at award, and incorporated via the GFP Module in PIEE. GFP shall be managed IAW the terms of FAR 52.245-1, corresponding GFP DFARS clauses and additional DITCO Instructions incorporated in award.

Contractors shall accept and/or report provided GFP via the Shipping and Receiving document in the GFP module upon acceptance and/or IAW Additional DITCO Instruction H9. Serially managed items are provided to the contractor by DoD and require all events identified in DFARS 252.211-7007 (and/or any subsequent DFARS or Agency GFP reporting requirements) to be reported by the contractor.

Contractors in possession of GFP shall provide the COR or PA an annual report of all GFP in its possession to include the item description, make, model, serial number, IUID, and last inventory date; the report should be minimally provided on an annual basis and 30 days prior to the expiration of any performance period (base and options) IAW with Additional DITCO Instruction H9.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

14. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Continued Records Management/Declassification support services may be required beyond the period of performance of this contract/task order and may be acquired through the source selection process.

b. Identification of Potential Conflicts of Interest (COI). Organizational COI is a situation where because of other relationships or activities a person (company) is unable or potentially unable to render impartial assistance or advice to the Government or cannot objectively perform contract work or has an unfair competitive advantage. FAR 9.502 states that “an organization COI may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential COI on a future acquisition.” An organizational COI exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor on other contracts or (2) impair the contractor’s objectivity in performing the contract work. In services contracts such as orders against existing ID/IQ contracts or BPAs, it is the latter which may most often occur because of a contractor’s access to proprietary information, the evaluation and analysis of products which it may produce, and/or its role as an advocate in contract performance or other situations. The primary burden is on the Contractor to identify any organizational COI, however, the Government has the responsibility to identify and evaluate such conflicts. The KO is charged with avoiding, neutralizing, or mitigating such potential conflicts. The customer must make a determination that no COI exist or identify any potential COI that may exist for the execution of this contract/TO. The customer should request approval from their KO if a competitive requirement which is similar to the work on this PWS is contemplated by their agency."

c. Identification of Non-Disclosure Requirements. The Contractor shall obtain and maintain Non-Disclosure Agreements (NDA) for each employee assigned to the contract. Initial NDAs shall be signed within one week of contract award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The Contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

d. Packaging, Packing and Shipping Instructions. Packaging and marking of all deliverables shall be in accordance with best commercial practice necessary to ensure safe and timely delivery in accordance with applicable security requirements. All data and correspondence submitted to the contracting officer and the COR shall reference: the contract number, task order number, PWS number, and the names of the contracting officer, and the COR.

e. Inspection and Acceptance Criteria. The Government will have five (5) business days to evaluate deliverables at a minimum and may request longer evaluation times dependent on the complexity and staffing requirements. Contract deliverable items rejected shall be corrected in accordance with the specific Government provided comments. All deliverables shall be submitted directly to the COR and the PM or his/her designated representative. The PM and the COR will monitor the Contractor efforts to ensure technical suitability. If the deliverable does not meet the specified criteria, it will be returned. After notification that the deliverable did not meet the acceptance criteria, the Contractor shall re-submit the deliverable within 14 calendar days. Upon re-submission by the Contractor, the Government will apply the same acceptance criteria. The Contractor shall permit the contracting officer or designated representative access at any reasonable time to all records, data, and facilities used in the performance of services.

g. Transitioning.

1. Transition-In (Phase In). 50 percent of total staffing must be complete within two weeks of the start of the Period of Performance and 100 percent within 30 days of the start of the Period of Performance.

2. Transition-Out (Phase Out). You will need to collaborate with the MP at least 120 days or sooner, prior to the end of the contract, to develop a transition-out plan IAW FAR 52.237-3.

h. Supply Chain Risk Management (SCRM). Not Applicable

i. Training. Contractor employees may be required to take periodic mandatory training courses provided through the agency, such as records management training and other training required by statute, regulation, DoD, or DISA policy. No other training of contractor personnel shall be provided by the Government unless authorized by the Contracting Officer.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

|_| 1194.21 - Software Applications and Operating Systems |_| 1194.22 - Web Based Intranet and Internet Information and Applications |X| 1194.23 - Telecommunications Products |_| 1194.24 - Video and Multimedia Products |_| 1194.25 - Self-Contained, Closed Products |_| 1194.26 - Desktop and Portable Computers |_| 1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable information and communication technology (ICT) products are proposed.

Functional Performance Criteria

|X| 1194.31 - Functional Performance Criteria Enclosure 4a, PWS Page 1 of 11 Pages 2015/Version 9

Enclosure 2c, PWS Page 21 of 36 Pages 20May2021/Version 15 image1.emf