Sources Sought Questions - Shelving and Install 11.13.25.pdf
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- Attached to
- Shelving and Install
- Solicitation number
- 2025-Shelving_Install
- Issued by
-
Defense Commissary Agency
About this file
This document is a Sources Sought and Request for Information (RFI) for the Defense Commissary Agency (DeCA) seeking detailed information about potential shelving suppliers. The RFI contains 23 comprehensive questions designed to evaluate vendors' capabilities for providing shelving units for military commissaries, covering critical aspects such as manufacturing origin, product compatibility, installation services, warranty terms, and international shipping capabilities. Key areas of inquiry include U.S. manufacturing standards, steel sourcing, product lifecycle, compatibility with electronic label systems, installation flexibility (including overnight work), lead times for shipping and installation, pricing strategies, corrosion prevention methods, and ability to access military installations.
The questionnaire seeks granular information about potential shelving suppliers, including their SAM.gov registration status, color finish options, universal compatibility with other shelving systems, steel sourcing percentages, warranty coverage, and ability to adapt to industry price index changes. Specific technical requirements are explored, such as compatibility with Pricer electronic shelving label railings, willingness to conduct site visits, and capabilities for domestic and international installation. The RFI appears to be a market research tool to assess vendor capabilities before potentially initiating a formal solicitation for shelving equipment for military commissary stores.
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Sources Sought and Request for Information (RFI) Questions
1. Are you registered in SAM.gov? If not, are you willing to register in SAM.gov?
2. Are your equipment/parts made in America?
3. Would you be willing to conduct a site visit to the nearest store location to your company to review the existing shelving units? Please note that this site visit would not be compensated by
Government- Defense Commissary Agency (DeCA). See attached “Store Locations by Area”.
4. Based on the attached Commissary Equipment Description (CED), does your firm offer standard
Commercial Off the Shelf (COTS) shelving that would meet the requirements of every shelving piece identified in the CED? If not, please specifically identify whether your firm offers a comparable part and the specifications for that part.
5. Which color finishes are offered as standard for your shelving units?
o Do your company offer light beige/off-white finishes for shelving units?
6. Are your shelving units, components, and accessories designed to be universally compatible with other shelving systems?
7. What is your standard Commercial Off the Shelf (COTS) lifecycle for shelving, parts, and accessories?
8. Is your shelving product designed to be compatible with other shelving manufactures or supplies?
o If so, what other manufacturers are interchangeable with your products?
o Are the shelves compatible with steel uprights manufactured by other companies?
9. Is your shelving product compatible with Pricer electronic shelving label railings, specifically those measuring 46.5 inches in length?
o If not, does your company provide Pricer electronic shelving label railings, measuring at
46.5 inches in length?
10. Does your company offer installation services for your shelving products in both domestic and international locations?
o if direct installation services are not offered, does your company facilitate setup through third-party providers?
11. Access to military installations will be required. Will your employees be able to obtain and uphold the credentials needed for access to military installations?
12. Is your company willing to perform overnight installation, given that work would commence after store hours?
13. From the time an order is placed for shelving, what is the typical lead time in days or hours—for each of the following milestones?
a. Time until shelves are shipped
b. Time until shelves are delivered
c. Time required to deinstall existing shelving
d. Time required to install new shelving
14. What proportion of your metal shelving is manufactured using U.S.-sourced steel, and is this percentage consistent across production runs? Additionally, do you source steel from other countries, and if so, which ones?
15. Does your company use a recognized steel industry price index to price your steel?
16. When the index changes, do shelving prices change immediately or does the pricing change based off current inventory or future inventory?
17. What are the most cost-effective strategies for procuring steel shelving, particularly through volume purchasing or other advantageous methods? Please elaborate…
18. What are the industry standards for pricing, of metal shelving install/deinstall, installation (both hourly labor wages, travel related expenses) and freight?
19. If your company uses a standard steel index, what classification (e.g., cold rolled steel) under steel does your company use for pricing?
20. Do your company purchase used shelving from grocery stores where you perform installations?
If so, please describe your process for sourcing and purchasing used shelving.
21. Have you encountered any issues shipping internationally? Please identify typical issues and ways you mitigated those issues.
22. Does your company provide a commercial warranty that covers both parts and labor?
o If so, what is the length of the commercial warranty and what does it cover?
23. What corrosion prevention methods do you employ? Additionally, do you offer guidance on proper cleaning procedures and instructions for touching up scratches?
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