Sources Sought - PMC Holders.docx

SOURCES SOUGHT SYNOPSIS ONLY

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business relative to:

NAICS 322230, Stationery Product Manufacturing, with size standards of 750 Employees.

Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB that are SBA-certified and listed in the Dynamic Small Business Search (DSBS) are capable of performing this requirement at a fair and reasonable price, VA may set aside the underlying solicitation per 38 U.S.C. §8127.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

Complete the information requested below and attach any pertinent documents/information necessary.

GENERAL REQUIREMENTS:

The National Cemetery Administration (NCA) has a requirement for the manufacture, packaging, and nationwide delivery of Presidential Memorial Certificate (PMC) Holders.

The anticipated requirement includes custom navy blue presentation holders designed to accommodate an 8.5-inch by 11-inch Presidential Memorial Certificate. The holders will include a custom embossed Department of Veterans Affairs logo, interior document retention features, protective acetate inserts, and packaging for shipment to participating VA National Cemeteries.

Deliveries are anticipated on a recurring monthly basis to multiple locations throughout the United States. Delivery quantities may vary during contract performance based on Government requirements.

The Government anticipates awarding a single indefinite delivery indefinite quantity (IDIQ) contract for one base year and four (4) one-year options with the Government’s discretion to exercise.

In response to this announcement, please complete the information below and return to Weston.Worsham@va.gov by 7/30/2026 by 2:00 p.m. CST.

Company Name:

Address:

Contact Name:

Phone No:

Email:

Cage Code and/or SAM Unique ID:

Business size information

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HUBZone ☐ Woman Owned ☐ SBA-Certified Service-Disabled Veteran Owned Small Business ☐ SBA-Certified Veteran Owned Small Business ☐ Large Business ☐ Other:

If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

Manufacturer/Distributor Information Please identify your company's role:

☐ Manufacturer ☐ Authorized Distributor ☐ Reseller ☐ Other: ____________________

If your company is not the manufacturer, identify the manufacturer: __________________________

Capability Has your company manufactured and/or supplied presentation folders, certificate holders, diploma covers, or similar products within the past five (5) years?

☐ Yes ☐ No

If yes, identify one contract of similar scope, size, and complexity.

Customer: ____________________ Contract Number (if available): ____________________ Approximate Annual Quantity Provided: ____________________ Approximate Number of Delivery Locations Supported: ____________________

Subcontracting Does your company anticipate subcontracting any portion of this requirement?

☐ Yes ☐ No

If yes, identify the anticipated subcontracted effort: ___________________________________

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Weston.Worsham@va.gov by 7/30/2026 by 2:00 PM CST.